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Indian Army Oil, Air, Fuel Filters and Vehicle Assemblies Tender 2026 in India with Option Clause 25%

Bid Publish Date

17-Feb-2026, 9:13 am

Bid End Date

27-Feb-2026, 10:00 am

Location

KANGRA , HIMACHAL PRADESH

Progress

Issue17-Feb-2026, 9:13 am
AwardPending
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Quantity

8

Category

Oil Filter

Bid Type

Single Packet Bid

Key Highlights

  • • OEM-compatible components requirement for Indian Army vehicle spares
  • • Option Clause allowing ±25% quantity variation during and after formation of contract
  • • Pre-bid meeting and vehicle/equipment inspection prior to delivery
  • • Only genuine spare parts to be used; emphasis on authenticity and traceability
  • • Acceptance contingent on inspection results; no explicit EMD/valor listed in data

Categories 10

ALTERNATOR FUEL FILTERS AIR GENERATOR WATER COOLED ENGINE SYNCHRONOUS MOTORS COMPRESSED AIR DESERT COOLER PNEUMATIC WATER GENERATOR WATER PUMP

Tender Overview

The Indian Army (Department Of Military Affairs) advertises a procurement of multiple automotive spare parts, spanning Oil Filter, Air Filter, Fuel Filter, Water Pump Assembly, Alternator Assembly, Rear Shock Absorber, and Tail Light Assembly. The BOQ lists 7 total items with no explicit quantities or unit measures provided. While start/end dates and estimated value are not disclosed, the contract implies a broad supply of genuine spare parts for military vehicles, with a focus on authenticity and compatibility. A key differentiator is the mandatory option clause allowing a ±25% quantity variation at contracted rates, and the requirement for pre-bid clarification and vehicle inspection prior to delivery.

The tender highlights a structured yet flexible procurement approach, accommodating fluctuations in demand while ensuring part authenticity and compatibility with Indian Army vehicles. The emphasis on genuine spare parts and pre-delivery inspection suggests a high standard of supplier accountability and post-award risk management. This opportunity targets suppliers of OEM-compatible components capable of meeting military-grade expectations under a dynamic delivery regime.

Technical Specifications & Requirements

  • Categories Covered: Oil Filter, Air Filter, Fuel Filter, Water Pump Assembly, Alternator Assembly, Rear Shock Absorber, Tail Light Assembly
  • 7 items included in the BOQ; no explicit quantities or unit measures provided
  • Delivery framework: delivery period may adjust based on option clause; base cadence linked to original delivery period with minimum 30 days extension
  • Quality controls: use of only genuine spare parts; vehicle/equipment inspection before delivery and acceptance
  • Commercial terms: pre-bid meeting to resolve technical/commercial issues; option clause to increase/decrease quantity by up to 25%; acceptance contingent on inspection
  • ATC notes: bidder compliance with specified terms is mandatory; details to be clarified in pre-bid discussions
  • Inspection scope: vehicles/equipment inspected prior to delivery; acceptance contingent on inspection results

Terms, Conditions & Eligibility

  • Option Clause: quantity may vary by up to 25% at contract placement and during currency at contracted rates
  • Pre-bid meeting: mandatory to clarify technical/commercial issues
  • Inspection: vehicle/equipment inspected before delivery and acceptance
  • Genuine parts: only genuine spare parts will be used
  • Documents: bidders must align with buyer-specified ATC and terms; no explicit EMD/turnover values provided in data
  • Delivery terms: extended delivery time calculations apply per option clause; minimum extension 30 days
  • Compliance: bidders must comply with all terms and conditions as stated in the bid-specific ATC

Key Specifications

  • Automotive spare parts categories: Oil Filter, Air Filter, Fuel Filter, Water Pump Assembly, Alternator Assembly, Rear Shock Absorber, Tail Light Assembly

  • 7 items listed in the BOQ with no explicit quantities; suppliers must confirm compatibility with Indian Army vehicles

  • Delivery flexibility: option clause enables up to 25% quantity adjustment; extension logic based on (Increased quantity ÷ Original quantity) × Original delivery period with a minimum 30 days

  • Quality control: requirement to use genuine spare parts; vehicle/equipment inspection before delivery and acceptance

  • Documentation: adherence to pre-bid ATC and submission of required bid documents; inspection results influence acceptance

Terms & Conditions

  • Option Clause allows ±25% quantity variation at contract formation and during currency

  • Pre-bid meeting to clarify technical/commercial issues; mandatory participation

  • Delivery and acceptance subject to vehicle/equipment inspection and genuine-part compliance

Important Clauses

Payment Terms

Not specified in data; ATC requires compliance with bid terms and inspection before acceptance

Delivery Schedule

Delivery period adjusts per option clause; minimum additional time 30 days; based on original delivery period

Penalties/Liquidated Damages

Not specified in data; penalties to be clarified in ATC and contract

Bidder Eligibility

  • Experience in supplying automotive spare parts (oil/air/fuel filters, water pumps, alternators, shocks, tail lights) to government or defense segments

  • Capability to supply OEM-compatible components and demonstrate traceability for genuine parts

  • Financial viability evidenced by standard financial statements and GST registration

Documents 4

GeM-Bidding-8996577.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Indian Army fuel and filter components tender Tawang Arunachal Pradesh 2026 - ISI/ISO compliant and OEM certificates, 2 year warranty

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Bill of Quantities (BOQ) 7 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Oil Filter TATA SAFARI STROME SPARES PARTS 1 nos 154wksp.gem 35
2 Air Filter TATA SAFARI STROME SPARES PARTS 1 nos 154wksp.gem 35
3 Fuel Filter TATA SAFARI STROME SPARES PARTS 1 nos 154wksp.gem 35
4 Water pump Assy TATA SAFARI STROME SPARES PARTS 1 nos 154wksp.gem 35
5 Alternator Assy TATA SAFARI STROME SPARES PARTS 1 nos 154wksp.gem 35
6 Rear Shock Absorber TATA SAFARI STROME SPARES PARTS 1 nos 154wksp.gem 35
7 Tail Light Assy TATA SAFARI STROME SPARES PARTS 2 nos 154wksp.gem 35

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar automotive spare parts supply

4

Financial statements or turnover supporting documents

5

EMD/Security deposit proof (if applicable per ATC)

6

Technical bid documents and compliance certificates

7

OEM authorization letter (if required by ATC)

Frequently Asked Questions

Key insights about HIMACHAL PRADESH tender market

How to bid for Indian Army vehicle spare parts tender in India 2026

Bidders must participate in the pre-bid meeting, submit GST and PAN, provide OEM authorizations if required, and include experience certificates for automotive spare parts supply. Ensure compliance with the option clause and vehicle inspection terms. Deliverables should be genuine parts with traceability; follow ATC instructions precisely.

What documents are required for Army automotive parts bid 2026 India

Required documents include GST registration, PAN card, experience certificates for similar supply, financial statements, evidence of EMD/Security deposit if applicable, technical bid documents, and OEM authorization letters where mandated by ATC. Ensure all documents are current and readable for quick verification.

What are the technical specifications for Army vehicle spares tender in India

The tender lists categories: Oil Filter, Air Filter, Fuel Filter, Water Pump Assembly, Alternator Assembly, Rear Shock Absorber, and Tail Light Assembly. While quantities are not stated, ensure parts are OEM-compatible and labeled as genuine, with inspection-ready packaging and traceability data.

When is the delivery deadline for the Army vehicle spares tender 2026

Delivery timelines are governed by the option clause, allowing up to 25% quantity variation with calculated extensions. The minimum additional time is 30 days if the original delivery period is extended; exact dates will be clarified in the contract and during pre-bid discussions.

What is the EMD amount for Indian Army vehicle parts procurement

EMD details are not disclosed in the data provided. Bidders should monitor the ATC for the exact EMD amount or percentage, and prepare payment via the specified method (DD/online) as per tender terms if mandated.

What are the payment terms and penalties for Army vehicle spares supply

Payment terms and penalties are defined in ATC; currently the data lacks explicit figures. Expect standard terms to include acceptance-based payment, penalties for late delivery as per contract, and potential performance-based payments after inspection and approval.

How to ensure compliance with genuine spare parts requirement for Army tender

Ensure all supplied parts are genuine and traceable to OEM manufacturers. Obtain OEM authorization letters if required, and maintain documentation proving authenticity. Vehicle/equipment will be inspected before delivery, so verify packaging, labeling, and part numbers align with Army specifications.

What is the scope of the 25% option clause in Army vehicle parts tender

The option clause permits a ±25% change in quantity at contract signing and during the contract period at contracted rates. Delivery extensions are calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.