Examination Service - Offline; As per BID Specification
University Library Veer Narmad South Gujarat University
SURAT, GUJARAT
Posted:
23 September 2025
Closed:
11 October 2025
GEM
GEM
Veer Narmad South Gujarat University Online Examination Service Tender Surat Gujarat 2025
Progress
RAIssue17-Oct-2025, 3:37 pm
Reverse AuctionCompleted
Award13-Jan-2026, 12:34 am
Quantity
1
Bid Type
Two Packet Bid
Categories
1
Tender Overview
Veer Narmad South Gujarat University invites bids for Online Examination Service in Surat, Gujarat with an estimated value of ₹60,000.00. The procurement falls under the Education Department Gujarat category and includes an ATC/SOW attachment. Bidders should note a contract quantity/duration variation cap of 25% at issue and a post-issue cap of 25%. The Diwali vacation is scheduled from 19/10/2025 to 28/10/2025, potentially impacting delivery or service windows. The tender emphasizes bidder reliability, including a dedicated toll-free service line and escalation matrix. This opportunity targets entities capable of online examination delivery, secure PMIS/assessment processing, and robust customer support. Unique factors include the ROE-based specification and an attached SOW file that bidders must review for scope nuances. This tender is positioned as a government education service procurement with online delivery requirements and post-award service commitments. The BOQ contains no items, indicating a service-oriented contract and potential scope defined by the attached documents.
Technical Specifications & Requirements
- Product/Service: Online Examination Service as per ROE and attached SOW
- Estimated value: ₹60,000.00; no BOQ items
- SOW/ATC: File attachments detailing scope; mandatory review before bid submission
- Support: Dedicated toll-free service number and escalation matrix required from bidder/OEM
- Contract variability: 25% increase/decrease allowed pre- and post-contract issuance
- Holiday window: Diwali vacation 19/10/2025–28/10/2025, potential service scheduling impact
- Location: Surat, Gujarat; university-level examination administration
- Standards/Compliance: Not specified, but must align with university procurement norms and ROE-based requirements
- Qualification hints: Experience in online examination delivery and secure assessment processing is implied by SOW
Terms, Conditions & Eligibility
- EMD: Not specified in data; bidders should confirm via ATC/SOW attachments
- Financial standing: Bidder must not be under liquidation or bankruptcy; upload an undertaking
- Delivery window: Not explicitly defined; responsive to ROE/SOW terms and Diwali window
- Payment terms: Not specified in data; verify in SOW/ATC documents
- Documents required: Undertaking on financial standing; OEM/participation rights per ATC; SOW file submission
- Variants: Up to 25% quantity/duration adjustment allowed; bidders must accept revised terms
- Service support: Dedicated toll-free contact and escalation matrix for service support
- Warranty/penalties: Not specified; verify in attached ATC/SOW
Key Specifications
-
Online Examination Service as per ROE/SOW
-
Estimated value ₹60,000.00; no BOQ items
-
Dedicated toll-free support; escalation matrix required
-
Contract variation up to 25% pre- and post-issuance
-
Diwali vacation window 19/10/2025–28/10/2025
Terms & Conditions
-
Not under liquidation; provide financial standing undertaking
-
Quantity/duration can vary by up to 25%
-
Review SOW/ATC attachments for scope and timelines
-
Provide dedicated toll-free service and escalation matrix
-
Diwali vacation period may impact scheduling; plan accordingly
Important Clauses
Payment Terms
Not specified; verify in SOW/ATC
Delivery Schedule
Dependent on ROE/SOW; consider Diwali window
Penalties/Liquidated Damages
Not specified; confirm in ATC/SOW
Bidder Eligibility
-
No liquidation or bankruptcy; undertake responsibility
-
Experience in online exam delivery and secure assessment
-
Ability to provide toll-free service and escalation matrix
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Examination Service - Online; As per BID Specification (ROE)
Authority Records
EDUCATION DEPARTMENTUNIVERSITY LIBRARY VEER NARMAD SOUTH GUJARAT UNIVERSITY
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Document Filing
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Documents 5
GeM-Bidding-8488501.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
Loading results...
Required Documents
1
Undertaking confirming the bidder is not under liquidation or bankruptcy
2
SOW and ATC attachments downloaded and acknowledged
3
Evidence of dedicated toll-free support capability
4
Escalation matrix for service support
5
OEM authorizations if applicable
6
Any additional submission requirements specified in SOW/ATC
Reverse Auction Schedule
Start
20-Nov-2025, 5:00 pm
End
24-Nov-2025, 4:00 pm
Duration: 95 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Technical Results
| S.No | Seller | Date | Status |
|---|---|---|---|
| 1 | HUBBLEHOX TECHNOLOGIES PRIVATE LIMITED Under PMA | 31-10-2025 15:08:14 | |
| 2 | INFINITY INFOWAY LIMITED Under PMA | 01-11-2025 09:55:32 | |
| 3 | R D Institute Of Systematic Learning Under PMA | 30-10-2025 17:39:29 |
Reverse Auction Results Final Prices
These are the final prices after the reverse auction event. Prices may be lower than initial bids.
| Rank | Seller | Final Price | Item |
|---|---|---|---|
| L1 | INFINITY INFOWAY LIMITED Under PMA Winner | ₹5 | Item Categories : Examination Service - Online; As per BID Specification (ROE) |
| L2 | HUBBLEHOX TECHNOLOGIES PRIVATE LIMITED Under PMA | ₹5 | Item Categories : Examination Service - Online; As per BID Specification (ROE) |
| L3 | R D Institute Of Systematic Learning Under PMA | ₹118 | Item Categories : Examination Service - Online; As per BID Specification (ROE) |
🎉 L1 Winner
INFINITY INFOWAY LIMITED Under PMA
Final Price: ₹5
Contract / Result Documents 1
Please sign in or create an account to view contract details and download result documents.
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for online examination service tender in Surat Gujarat 2025
Bidders must review the attached SOW/ATC, submit an undertaking about financial standing, and ensure capability to provide a dedicated toll-free support line. The contract allows up to 25% variation in quantity or duration, with Diwali vacation days potentially affecting scheduling. Confirm all submission requirements and ROE alignment before bidding.
What documents are required for Veer Narmad South Gujarat University bid
Submit an undertaking that the bidder is not under liquidation, plus any OEM authorizations if applicable. Include SOW/ATC attachments, proof of toll-free service capability, and escalation matrix. Since EMD is not specified, verify if any security deposit is required in the SOW.
What are the technical specifications for online examination service tender
The service is defined by the ROE and SOW attachments; no separate BOQ. Requirements emphasize online exam delivery and secure assessment processing, along with dedicated support. BI must ensure the solution supports exam scheduling, digitized result reporting, and robust user authentication per the SOW.
When is the delivery window and holiday impact for this Surat tender
Diwali vacation runs from 19/10/2025 to 28/10/2025, which may affect exam scheduling. Bidders should propose a compliant delivery and service plan that accommodates this period while maintaining exam integrity, data security, and timely result processing as per ROE.
What are the payment terms for this university online exam contract
Payment terms are not specified in the available data; bidders must consult the SOW/ATC. Prepare for potential milestone-based payments linked to delivery or service availability and ensure acceptance of university procurement payment practices in Surat, Gujarat.
How to demonstrate eligibility for online examination service tenders in Gujarat
Demonstrate prior online examination deployments, secure assessment experience, and compliance with university procurement norms. Provide financial stability undertaking, service capability documents (toll-free line, escalation matrix), and confirm adherence to ROE-based scope in the SOW.
What is the scope of variation allowed in contract terms
The buyer allows up to 25% variation in contract quantity or duration at contract issue and post-issuance. Bidders must accept revised terms and adjust resource planning, scheduling, and pricing to accommodate this flexibility within the ROE framework.
Where can I find the SOW and ATC attachments for this bid
The SOW/ATC attachments are linked in the tender's bid submission section. Bidders must download and study these documents to understand scope, service levels, support requirements, and escalation procedures before submitting the bid.
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Documents 5
GeM-Bidding-8488501.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS