Directorate Of Soil Survey And Soil Conservation Multi Utility Pick Up Vehicle Tender 2026 - OEM Service Center Clauses & 25% Option
Progress
Tender Overview
The Directorate Of Soil Survey And Soil Conservation invites bids for a Multi Utility Pick Up Vehicle. The tender outlines an optional quantity adjustment of up to 25% during contract execution and implementation phases, with delivery timelines linked to the original delivery period. The terms emphasize OEM/Authorized Seller presence in India for after-sales support, and mandatory functional service centers within the state of the consignee. Bidders should prepare to meet hardening service obligations and ensure adherence to extended delivery calculations if options are exercised. The procurement scope focuses on a versatile transport solution for field operations, with a strong emphasis on local after-sales support and adherence to option-based delivery expansion.
Technical Specifications & Requirements
- Product: Multi Utility Pick Up Vehicle
- Delivery terms: Option to increase/decrease quantity up to 25%, with delivery period adjustments calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
- OEM/Authorized Seller: Must have a registered Indian office to provide after-sales service; submit certificate
- Service Centre: Functional service centre in the State of each consignee location for carry-in warranty; if not existing, to be established within 30 days of award; payment release contingent on documentary evidence of centre
- Additional notes: No BOQ items listed; no explicit product specs provided; procurement relies on standard OEM service and delivery compliance
Terms, Conditions & Eligibility
- Option Clause: Purchaser may adjust quantity by up to 25% during contract and extended period
- OEM & Local Presence: Imported products require OEM authorization with a registered Indian office for after-sales support
- Service Centre: Establish within 30 days if not present; payment released after substantiating service centre readiness
- Compliance: Bidders must align with the above service and delivery conditions; no specific EMD or payment terms stated in the available data
Key Specifications
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Product/service names: Multi Utility Pick Up Vehicle
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Quantities/values: 25% quantity adjustment during contract; no baseline quantity specified
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Standards/ Certifications: Not specified in data
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OEM requirements: Registered Indian office for after-sales service
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Service & Support: Functional Service Centre in state of consignee; establishment within 30 days
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Delivery: Extended delivery as per option clause; minimum 30 days
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Warranty: Carry-in warranty with service centre requirement; on-site warranty details not provided
Terms & Conditions
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Option to increase/decrease quantity by up to 25% during contract and currency of contract
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OEM/Authorized Seller must have Indian registered office to provide after-sales service
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Functional Service Centre required in each consignee state; if absent, must be established within 30 days
Important Clauses
Delivery Terms
Delivery period adjusts based on quantity variation: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
OEM Authorization
Imported products require OEM certificate proving registered Indian presence for after-sales service
Service Centre Establishment
If no existing service centre at bidding, bidder must establish one within 30 days of contract award; payment contingent on evidence
Bidder Eligibility
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Demonstrated experience in supplying multi-utility pickup vehicles or similar commercial vehicles
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Valid GST registration and PAN card
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Evidence of OEM authorization or authorized seller status with India-based service capability
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | P.S.UDHYOG Under PMA | Make : NA Model : MULTI UTIKITY PICK UP VEHICLE Title : MULTI UTILITY PICK UP VEHICLE | 04-03-2026 15:42:31 | |
| 2 | TOYOTA KIRLOSKAR MOTOR PRIVATE LIMITED Under PMA | Make : TOYOTA Model : Toyota Hilux Title : MULTI UTILITY PICK UP VEHICLE | 06-03-2026 10:48:50 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | TOYOTA KIRLOSKAR MOTOR PRIVATE LIMITED Under PMA | Item Categories : MULTI UTILITY PICK UP VEHICLE |
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
15
OEM Avg. Turnover
15
Past Performance
70 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
MULTI UTILITY PICK UP VEHICLE
Authority Records
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Documents 3
GeM-Bidding-9000553.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
PAN card
Experience certificates for similar vehicle supply
Financial statements demonstrating financial stability
EMD/Security documents (if specified in terms)
Technical bid documents demonstrating vehicle category compliance
OEM authorization or authorized seller certificate
Evidence of functional Service Centre or plan to establish within 30 days
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for the multi utility pickup vehicle tender in India 2026?
Bidders should submit GST, PAN, experience certificates for similar vehicle supply, and OEM authorization. Ensure compliance with the option clause allowing up to 25% quantity variation and provide evidence of an Indian-based service center or a plan to establish one within 30 days of award.
What documents are required for OEM authorization for this tender?
Submit OEM authorization from the vehicle manufacturer or authorized seller, plus proof of Indian registered office for after-sales service. Include a certificate showing capability to service in the state of the consignee and any device/brand-specific certifications.
What are the delivery terms for the adjusted quantity in this tender?
Delivery terms follow the option clause: delivery period = (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; purchaser may extend to the original delivery period if needed.
What is required for establishing a service centre under this tender?
A functional service centre in the state of each consignee is required for carry-in warranty; if not present, establish within 30 days of award; payment release is contingent on documentary evidence of the service centre.
What standards or specifications are specified for the vehicle in this tender?
No explicit technical specifications are listed in the data; emphasis is on OEM presence and service capability within India, with mandatory after-sales support and centre establishment within 30 days.
What is the scope of quantity adjustments allowed in this procurement?
The purchaser reserves the right to increase/decrease quantity up to 25% at the time of contract placement and during currency at contracted rates; this triggers adjusted delivery timelines as described above.
What if the service centre is not established by award time?
If a centre is not yet established, the bidder must establish one within 30 days of contract award; payment release hinges on providing documentary evidence of the functional centre.
Where can bidders find the official procurement for the Directorate Of Soil Survey?
This tender is issued by the Directorate Of Soil Survey And Soil Conservation; bidders should ensure compliance with OEM and service centre requirements, and monitor for any updates to delivery or quantity terms during contract negotiations.