Madhya Pradesh Tribal Welfare Department Mandla Salwar Suits & School PVC Shoes Tender 2026
Bid Publish Date
11-Oct-2026, 5:57 pm
Bid End Date
21-Oct-2026, 6:00 pm
EMD
₹36,750
Value
₹7,35,000
Location
Progress
Key Highlights
- • Locality-specific procurement for Mandla, Madhya Pradesh under Tribal Welfare & SC Department
- • Eligible goods: Salwar suits and school PVC shoes (Q3 category), no BOQ items listed
- • EMD amount clearly specified: ₹37,500
- • Quantity variation rights: ±25% at order placement and during contract period
- • Advance sample requirement: submit 3 samples within 5 days of award; approval timeline 5 days
- • Reference sample and pre-dispatch inspection potentially applicable
- • Delivery timing tied to original delivery order date with minimum 30 days extension
- • Scope strictly GOODS SUPPLY; no installation or service
- • No explicit payment terms in the buyer terms; standard government procurement practices likely required
- • Brand/OEM specifics not stated; no explicit IS or BIS standards mentioned
Tender Overview
Madhya Pradesh Tribal Welfare Department, Mandla invites bids for the sale and supply of clothing (salwar suits) and school PVC shoes for beneficiaries, with an estimated value of ₹7,35,000 and an EMD of ₹37,500. The procurement scope is limited to the supply of goods, with no BOQ items listed. The tender allows a 25% variation in contracted quantity and 25% fluctuation during the term, at the same contracted rates. The delivery schedule references the last original delivery order date, and the option clause sets a minimum 30-day extra period, subject to bundled calculations. The contract emphasizes advance samples prior to bulk manufacture and multiple conformity steps to align with buyer specifications. This tender is pertinent to suppliers capable of delivering school uniforms and related footwear to Mandla, Madhya Pradesh, under government procurement norms.
Technical Specifications & Requirements
- No technical specifications provided in the tender data; critical terms are drawn from Buyer Added Terms.
- Scope: Only supply of goods (salwar suits and PVC school shoes) with no installation or service component.
- Quantity variation: Purchaser may increase/decrease quantity up to 25% of bid/contract quantity.
- Delivery timeline: Extended delivery time calculation uses (additional quantity / original quantity) × original delivery period, minimum 30 days.
- Advance sample process: Submit 3 samples within 5 days of award; buyer approves or lists modifications within 5 days; bulk supply must conform to approved sample.
- Inspection: Pre-dispatch inspection may be used; reference samples to be provided to consignees if selected.
- Payment terms not specified in terms; scope remains GOODS-only.
Terms, Conditions & Eligibility
- EMD: ₹37,500 must be submitted to participate.
- Quantity flexibility: Up to 25% variation both at order placement and during contract validity.
- Delivery period: Based on last date of original delivery order; additional time computed with a minimum of 30 days.
- Advance sample: Submit 3 samples within 5 days of contract award; FDA-aligned approval timeline applies; non-conforming samples may lead to contract termination.
- Sample cost: Samples for testing are expected to be provided by the contractor free of cost where required; bulk production costs borne by the seller if preliminary samples are rejected.
- Eligibility data: Not explicitly listed; bidders should assume standard government bidder requirements (GST, PAN, experience certificates) as typical for goods supply tenders.
- Warranty/LD: Not specified in terms; penalties or liquidated damages not detailed in available data.
Key Specifications
-
- EMD amount: ₹37,500
-
- Estimated value: ₹7,35,000
-
- Variation in quantity: up to 25%
-
- Advance sample submission: 3 samples within 5 days of award
-
- Approval timeline for samples: within 5 days or list modifications
-
- Delivery framework: based on last date of original order; minimum 30 days extra time
-
- Scope: Goods only (salwar suits and PVC school shoes); no installation
-
- Pre-dispatch inspection: possible; reference samples per consignee
Terms & Conditions
-
EMD of ₹37,500 required to participate and qualify for bid evaluation
-
Quantity may vary ±25% during contract; delivery extended with minimum 30 days
-
Advance sample process: 3 samples in 5 days, with 5-day buyer approval or modification list
Important Clauses
Payment Terms
Not explicitly stated; typical government GOODS supply terms likely apply, with milestone or post-delivery payment upon submission of compliant invoices
Delivery Schedule
Delivery period starts from the last date of original delivery order; extended delivery time calculated as (additional/ original) × original period, minimum 30 days
Penalties/Liquidated Damages
Not detailed in provided terms; potential reliance on standard MP government LD provisions if contract is formed
Bidder Eligibility
-
Must submit ₹37,500 EMD and relevant bid documents
-
Experience in supplying garments or school footwear is expected
-
GST and PAN compliance; valid registration under MP government procurement norms
Tender Data
Bid Details
Quantity
1452
Category
Salwar Suits - Handicraft
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
35
OEM Avg. Turnover
27
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Salwar Suits - Handicraft (Q3) , shoes school pvc boys girls (Q3)
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Mandla
Delivery Pincodes
481663
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Manish Singh Thakur | 481663,Govt. Kanya Shiksha Parisar , Kharrachhapar Mohgaon | Mandla | Madhya Pradesh | 481663 | 968 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-10017463.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar supply of garments or school footwear
Financial statements or turnover proof for last 2-3 years
EMD submission proof (online payment receipt or demand draft of ₹37,500)
Technical bid documents and compliance statements
OEM authorization if bidding on branded items
Any/additional local supplier registrations as per MP government norms
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid on Mandla clothing tender in MP 2026 for salwar suits and shoes?
Bidders must meet standard MP procurement requirements, submit ₹37,500 EMD, provide GST/PAN, and supply sample items within 5 days of award. The contract allows a 25% quantity variation and requires advance samples (3 units) for buyer approval within 5 days. Ensure GOODS-only scope and adherence to delivery terms.
What documents are required for MP Tribal Welfare clothing tender submission?
Submit GST certificate, PAN, recent experience certificates for similar supply, financial statements, EMD receipt, technical bid and any OEM authorizations if applicable. Include any MP-specific registrations and proof of turnover to demonstrate financial viability.
What are the key delivery terms for Mandla MP school goods tender?
Delivery starts after the last original delivery order date. The option allows up to 25% additional quantity at contracted rates. If extended, the extra period is calculated as (additional quantity/original quantity) × original delivery period, with a minimum of 30 days.
What are advance sample requirements for MP government clothing tender?
Submit 3 advance samples within 5 days of contract award. The buyer will approve or specify modifications within 5 days. If approved, bulk supply must match the approved sample; delays in approval may extend delivery without LD for the delay period.
What is the EMD amount and its purpose in this MP tender?
The EMD is ₹37,500. It secures bidder seriousness, enables eligibility for evaluation, and stands as security for contract compliance. Ensure payment method aligns with tender terms and retain payment receipts for bid submission.
Are there any standards or quality requirements mentioned for MP garments tender?
No explicit standards are listed in the provided data. The terms emphasize sample approval and conformity to contract specifications. Bidders should be prepared to comply with buyer-specified quality checks during formal evaluation and potential pre-dispatch inspection.
What is the scope of supply for the Mandla MP tender?
Scope is strictly GOODS-only supply of salwar suits and PVC school shoes for beneficiaries, with no installation or service. The contract may include sample approvals and potential inspection procedures, but no on-site maintenance or software components are involved.
How does quantity variation affect contract value in this MP tender?
The purchaser may adjust quantity by up to 25% of the bid/contract quantity both at award and during the contract. Payments and delivery terms are based on the contracted rates for the adjusted quantity, with delivery timing recalculated accordingly.