UP Secondary Education Department Tentage Service Tender Saharanpur 2025 - Lumpsum Outdoor Tentage, Lighting, Decor & Logistics with 25% Variation

Tender Overview

The
Secondary Education Department, Uttar Pradesh invites bids for comprehensive tentage services and associated rentals for outdoor gatherings in Saharanpur, Uttar Pradesh 247001. The procurement scope covers tentage, lighting, decoration, furniture and equipment rentals, climate control, power supply, logistics, delivery, maintenance and safety measures under a lumpsum contract. Estimated value is ₹2,200,000 with an EMD of ₹22,000. A key differentiator is the inclusion of flexible quantity and duration under a 25% option clause, enabling controlled scope adjustment. This tender targets suppliers capable of end-to-end setup, on-site delivery and post-event support for government-run events.

Technical Specifications & Requirements

• No formal technical specifications are published in the BOQ. The procurement category includes: tentage services, floorings, lighting, tent rentals, theme-based installation, decoration, furniture & equipment rentals, climate control, power supply, logistics & delivery, maintenance & safety measures.
• The contract is lumpsum-based with a potential quantity/duration adjustment up to 25% at contract issuance and after.
• An “Excess Settlement” provision allows service providers to include additional charges up to a defined percentage of the item-level total, supported by mandatory documentation during invoicing.
• EMD: ₹22,000; Estimated value: ₹2,200,000; Location: Saharanpur, UP. No BOQ line items are provided in the data.
• Bidders should prepare for on-site installation, event-day logistics, and post-event teardown with adherence to safety and service standards.

Terms, Conditions & Eligibility

• EMD amount: ₹22,000 to be submitted per tender.
• Quantity/duration may be adjusted by up to 25% at contract issue, with acceptance by bidders.
• Excess charges are allowed within a defined percentage; must be declared at invoice creation with supporting documents.
• Delivery, installation, and maintenance responsibilities extend from pre-event setup to post-event dismantling; ensure compliance with movement and storage of tentage and equipment.
• Specific leadership/ATC documents are referenced in the uploaded ATC file; ensure submission alongside technical bid.
• No explicit dates or detailed product specs are provided; bidders should rely on the generic tentage service scope and the at-tender ATC requirements.