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Joint Venture Of Cil Ntpc Iocl Fcil Hfcl Repair and Overhauling Valve Servicing Tender Urea Plant 2025

Bid Publish Date

27-Dec-2025, 5:36 pm

Bid End Date

06-Jan-2026, 6:00 pm

Location

DHANBAD , JHARKHAND

Progress

Issue27-Dec-2025, 5:36 pm
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Categories 6

PLUG VALVES MUSICAL INSTRUMENT PARTS AND ACCESSORIES VALVES SANITARY FITTING WATER SUPPLY MATERIAL FERTILISER

Tender Overview

Joint Venture Of Cil, Ntpc, Iocl, Fcil & Hfcl invites bids for the Repair and Overhauling Service of servicing removed plug valves in a urea plant through the OEM M/s XOMOX SANMAR LTD on a single tender OEM basis. The scope emphasizes OEM-grade servicing with an authorization requirement for the proposed source. The procurement is positioned as a direct OEM engagement rather than a multi-supplier competition. Submittals should include OEM authorization to ensure acceptance. The contract framework includes an option clause enabling quantity or duration adjustments up to 25%. No explicit BOQ items or estimated value are disclosed in the available tender data.

Technical Specifications & Requirements

  • Scope: Repair and overhauling of removed plug valves in the urea plant via OEM M/s XOMOX SANMAR LTD or authorized source.
  • Source of supply: Single tender OEM basis; authorization from M/s XOMOX SANMAR LTD is mandatory with the bid.
  • Authorization: Manufacturer Authorization Form with OEM details (name, designation, address, email, phone) required in the bid submission.
  • Contract adjustments: Up to 25% increase/decrease in quantity or duration permitted at contract issue and post-issuance.
  • Documentation risk: Bids missing certificates/documents specified in the bid document/ATC may be rejected.
  • ATC linkage: OEM authorization must accompany the offer for acceptance; non-compliant bids will be considered not acceptable.

Terms, Conditions & Eligibility

  • EMD / Security: Not disclosed in the public tender excerpt.
  • Auth & compliance: Mandatory OEM authorization from M/s XOMOX SANMAR LTD; authorized dealer submissions must include explicit authorization.
  • Delivery & payment: No explicit delivery timeline or payment terms provided in the data; bidders should assume standard government tender practices unless specified in ATC.
  • Documents: Bidders must submit GST registration, PAN, experience certificates, and any technical/compliance certificates as triggered by the bid. Missing certificates may lead to rejection.
  • ATC notes: Ensure uploaded certificates/documents align with Bid Document, ATC, and Corrigenda, if any.

Key Specifications

    • Product/Service: Repair and overhauling service for plug valves removed from a urea plant
    • OEM: M/s XOMOX SANMAR LTD or its authorized source; explicit OEM authorization required with bid
    • Quantity/Scope: Not disclosed (25% quantity/duration adjustment allowed by non-specific clause)
    • Standards/Compliance: No explicit standards listed in the excerpt; ensure OEM-compliant service per valve specifications
    • Delivery/Timeline: Not specified; assume standard delivery practices per OEM service contracts

Terms & Conditions

  • Option Clause allows ±25% change in quantity or duration at contract issue or during execution

  • OEM authorization from M/s XOMOX SANMAR LTD mandatory; non-compliance leads to rejection

  • Bids must include required certificates/documents as specified in Bid Document, ATC, and Corrigendum

Important Clauses

Payment Terms

Not disclosed in tender excerpt; bidders should anticipate standard government payment terms aligned with OEM service contracts

Delivery Schedule

Not specified in tender excerpt; bidders should seek clarifications during bid submission

Penalties/Liquidated Damages

Not specified in tender excerpt; no explicit LD data provided

Bidder Eligibility

  • Must hold OEM authorization from M/s XOMOX SANMAR LTD or its authorized source

  • Demonstrate experience in repair and overhauling valve services for chemical/urea plants

  • Provide GST registration, PAN, and financial credibility documents; meet ATC certificate requirements

Documents 7

GeM-Bidding-8768729.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

Scope Of Work Document

SCOPE_OF_WORK

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Historical Data

Required Documents

1

GST Registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar OEM valve servicing projects

4

Financial statements / proof of turnover

5

EMD submission document (amount not disclosed in excerpt)

6

Technical bid documents and compliance certificates

7

OEM Manufacturer Authorization/certification from M/s XOMOX SANMAR LTD

8

Authorized Source/Dealer authorization details (name, designation, address, email, phone)

Frequently Asked Questions

Key insights about JHARKHAND tender market

How to bid for valve servicing tender in urea plant with OEM XOMOX SANMAR LTD in 2025

Bidders must obtain OEM authorization from M/s XOMOX SANMAR LTD, submit a complete technical bid with the OEM certificate, provide GST, PAN, experience certificates, and financials, and ensure acceptance of the 25% quantity/duration option. The bid must include the OEM authorization document to be considered valid.

What documents are required for the XOMOX valve service tender submission

Required documents include GST registration, PAN card, experience certificates for similar projects, financial statements, OEM authorization from XOMOX SANMAR LTD, authorized dealer details, and technical compliance certificates; ensure all are uploaded per ATC and Corrigendum if any.

What are the eligibility criteria for OEM valve repair services tender

Eligible bidders must demonstrate OEM authorization for XOMOX SANMAR LTD, possess prior valve servicing experience in chemical/urea plants, provide financial credibility evidence, and submit mandatory certificates; the option clause permits up to 25% variation in quantity or duration.

When is the delivery timeline for servicing removed plug valves in this tender

The tender excerpt does not specify exact delivery timelines; bidders should request clarification during submission and align with OEM service delivery norms; the option clause allows 25% changes but delivery deadlines require confirmation.

What are the payment terms for the OEM valve servicing contract

Payment terms are not disclosed in the provided data; bidders should anticipate standard government payment cycles once certified completion is verified and may need to negotiate with the buyer post-award as per ATC.

How to verify OEM authorization for M/s XOMOX SANMAR LTD in this bid

Verify through the official bid submission portal by obtaining an authorization certificate from M/s XOMOX SANMAR LTD or their designated channel; include full OEM contact details and authorization letter within the bid package to ensure acceptance.

What standards or certifications are required for valve servicing bids

The tender requires OEM authorization documentation and compliance with bid document terms; specific IS/ISO standards are not listed in the excerpt; bidders should ensure the service adheres to OEM recommendations and include relevant compliance certificates in the submission.