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BEML Auto Lubrication System Tender Kolar Karnataka 758ALB0013 ISO/ISI Standards 2025

Bid Publish Date

29-Dec-2025, 10:12 am

Bid End Date

09-Jan-2026, 10:00 am

Location

KOLAR , KARNATAKA

Progress

Issue29-Dec-2025, 10:12 am
AwardPending
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Quantity

3

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirement: Manufacturer Authorization for distributors with full OEM details
  • • Technical compliance: Auto Lubrication System for defense production (758ALB0013) with OEM alignment
  • • GST specifics: GST payable, invoicing via GeM, GST payment screenshot required
  • • Option clause: Up to 50% quantity variation during contract with corresponding delivery time adjustments
  • • Delivery terms: Start from last date of original delivery order; extended periods allowed
  • • Penalty/quality: Not specified (assume standard deficiency penalties under defense procurement)

Categories 13

WORM PUMPS LUBRICATION SYSTEM AIR COOLED ENGINE BEARINGS BUSHINGS AND GEARS CENTRIFUGE BRUSHES ROTARY VANE PUMPS BEARING SHELL THRUST HYDRAULIC OIL WORM GEAR SPHERICAL BEARING WHEEL BEARING ROUTINE MAINTENANCE TURBO COMPRESSORS

Tender Overview

Bharat Earth Movers Limited (BEML), under the Department Of Defence Production, invites bids for the procurement of an AUTO LUBRICATION SYSTEM under the 758ALB0013 category, located in KOLAR, KARNATAKA. The notice emphasizes GST handling, Manufacturer Authorization for authorized distributors, and a flexible quantity option up to 50% of bid quantity, with corresponding delivery time adjustments. Bidders should be prepared for GST invoicing on the GeM platform, including GST payee confirmation. The procurement is positioned to accommodate incremental quantities during contract currency at contracted rates, with a minimum extended delivery window. This tender is geared toward suppliers with OEM authorization and compliance readiness for complex defense-related components.

Technical Specifications & Requirements

  • Product/service: Auto Lubrication System (ALBS) for defense production applications
  • OEM authorization: Required for authorized distributors; submit OEM authorization form with complete contact details
  • GST handling: GST payable with actuals or applicable rates; provide GST invoice and GST portal payment screenshot on GeM
  • Option clause: Up to 50% quantity variation at contract award or during currency; delivery window scales by a formula with minimum 30 days when increasing quantities
  • Delivery terms: Delivery period start calculated from the last date of the original delivery order; extended timelines permissible as per option clause
  • Delivery location: Kolar, Karnataka, 563101; vendor must align with GeM invoicing requirements
  • BOQ: No items listed; scope inferred from ALBS category and defense procurement context
  • Quality/standards: Not specified; bidders should assume compliance to standard defense supplier practices and OEM specifications

Terms, Conditions & Eligibility

  • GST & invoicing: GST must be paid; invoice generated on GeM with GST portal screenshot
  • MAO: Mandatory Manufacturer Authorization for distributors; provide complete OEM details
  • Option Clause: 50% quantity variation allowed; extended delivery periods apply with specified calculation
  • Delivery timeline: Based on original delivery period plus extension as per option clause
  • Payment terms: Not explicitly stated; follow GeM and OEM terms; ensure timely invoicing and compliance
  • Documentation: Submit GST certificate, PAN, OEM authorization, and any standard compliance certificates as applicable
  • Other terms: No BOQ items; competition relies on compliance with OEM authorization and GST provisions

Key Specifications

  • Product/service: Auto Lubrication System (ALBS) for defense applications

  • Quantities: Up to 50% quantity variation permitted (option clause)

  • Delivery: Delivery period starts from last date of original order; extended time calculation applies (minimum 30 days)

  • Standards/certifications: OEM authorization required; GST compliance on GeM portal

  • Location: Kolar, Karnataka (563101)

Terms & Conditions

  • GST handling and GeM invoicing with portal payment screenshots

  • Manufacturer Authorization required for all distributors

  • Option clause allows 50% quantity variation with adjusted delivery periods

Important Clauses

Payment Terms

GST payable with actuals or applicable rates; GeM invoicing with GST portal proof

Delivery Schedule

Delivery period starts after the last date of original delivery order; option clause permits extended duration based on quantity variation

Penalties/Liquidated Damages

Not explicitly specified; bidders should anticipate standard defense procurement penalties per contract

Bidder Eligibility

  • Must hold Manufacturer Authorization as OEM or authorized distributor with complete details

  • Experience in defense-grade lubrication or hydraulic systems preferred

  • GST compliance and GeM invoicing capability with payment documentation

Documents 3

GeM-Bidding-8770206.pdf

Main Document

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

PAN card

3

OEM authorization / Manufacturer Authorization with full details

4

Experience certificates (if any related to defense production or ALBS)

5

Financial statements (audited, if requested)

6

Technical bid documents demonstrating compliance with ALBS specifications

7

GST invoice templates and GST portal payment screenshots

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for Auto Lubrication System tender in Karnataka?

Bidders must submit OEM authorization, GST registration, PAN, and experience certificates with their bid. Ensure GeM invoice readiness and GST portal screenshots. The 50% option clause allows quantity variation; plan delivery timelines accordingly and include last-order delivery dates in the bid.

What documents are required for beml AUTO LUBRICATION System bid 2025?

Required documents include GST certificate, PAN, OEM authorization, and any defense-related experience certificates. Also include financial statements if requested, and technical bid demonstrating compliance with ALBS specifications. GeM invoice template and GST payment screenshots should be ready.

What are the key eligibility criteria for this defense tender in Karnataka?

Eligibility requires Manufacturer Authorization from the OEM, GST registration, and demonstrable experience in lubrication systems for defense or similar sectors. Suppliers must align with OEM specifications and provide GeM-based invoicing documentation and payment proofs.

What are the delivery terms for quantity variation in this tender?

The option clause permits up to 50% increase in quantity at contract, with delivery period recalculated as (Increased quantity / Original quantity) × Original delivery period, minimum 30 days, and start from the last date of the original order.

What GST requirements apply to the GeM invoicing for this bid?

GST must be paid as actuals or as per applicable rates (whichever is lower) and the invoice on GeM should include GST portal payment screenshots, ensuring compliance with GST norms.

How to ensure OEM authorization is included with the bid?

Submit a complete Manufacturer Authorization with OEM name, designation, address, email, and phone, along with the distributor’s details. This must accompany the bid submission to meet eligibility criteria for ALBS procurement.

When will delivery timelines extend if quantities increase under the option clause?

Delivery timelines extend proportionally using the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days; extensions may be approved within contract limits.

What standards or certifications are explicitly required for this ALBS tender?

The tender requires OEM authorization and compliant GST invoicing; however, specific IS or BIS standards are not listed. Bid evaluations will prioritize OEM compatibility, installation capability, and GeM documentation readiness.