Armed Forces Tribunal AV Equipment Tender 2025 Defence Department - Sony Music System Isolution 4K PTZ Conference Products
Progress
Quantity
5
Category
Sony Music System
Bid Type
Two Packet Bid
Categories
6
Tender Overview
Armed Forces Tribunal invites bids for a package of AV conference equipment including Sony Music System components, Isolution 4K PTZ cameras, Peoplelink quadro Hybrid conference phone USB speaker phone, Digital Conference Unit with 92 dB speaker output, and HP LaserJet PRO M4004D. Estimated value is not disclosed; quantity may adjust up to 25% during contracting and currency. Mandatory pre-bid meeting governs eligibility, with on-record discussions of item specifications and any additional requirements. Submission requires vendor code creation, and standard vendor documentation. The tender targets high-end teleconferencing and document printing devices for defence-related proceedings, with delivery terms tied to original delivery schedules and potential extensions under option clauses. This procurement prioritizes unified conferencing ecosystems and secure, compatible hardware across multiple formats. The competition emphasizes compliance with pre-bid discussions and formal bid submission protocols.
Technical Specifications & Requirements
- Product categories: Sony music system components, Isolution 4K PTZ cameras, Peoplelink quadro Hybrid conference phone USB speaker phone, Digital Conference Unit with 92 dB speaker out, HP LaserJet PRO M4004D.
- Delivery flexibility: option to increase quantity up to 25%; delivery period extends based on last delivery date.
- Bid preparation: mandatory pre-bid meeting; vendor code creation requires PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate.
- BOQ: 5 items listed, no quantities specified; scope awaits finalization at pre-bid.
Terms, Conditions & Eligibility
- EMD/Deposit: Not disclosed; expect standard tender security terms.
- Delivery timelines: extended delivery time formula provided; minimum 30 days for extra quantity.
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; pre-bid meeting attendance mandatory.
- Vendor prerequisites: attendance of pre-bid; compliance with option clause and delivery extensions; bid submission with vendor code creation.
Key Specifications
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Product mix includes: Sony Music System components, Isolution 4K PTZ cameras, Peoplelink quadro Hybrid conference phone USB speaker phone, Digital Conference Unit with 92 dB output, HP LaserJet PRO M4004D.
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Delivery quantity may increase up to 25% during contract term; extended delivery period calculated as (Increased quantity ÷ Original quantity) × Original delivery period with a minimum 30 days.
-
Pre-bid meeting is mandatory; discussions will cover item specifications and any additional requirements.
Terms & Conditions
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Option Clause allows up to 25% quantity variation during contract with corresponding delivery extension.
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Mandatory pre-bid meeting required for eligibility and item specification confirmation.
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Vendor code creation requires PAN, GSTIN, cancelled cheque, and EFT mandate.
Important Clauses
Payment Terms
Not specified in available data; bidders should expect standard government terms following contract award.
Delivery Schedule
Delivery period begins from the last date of original delivery order; extended time calculated with minimum 30 days.
Penalties/Liquidated Damages
Not specified in available data; bidders should review ATC during pre-bid meeting.
Bidder Eligibility
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Must attend mandatory pre-bid meeting
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Submit PAN, GSTIN, cancelled cheque, and EFT mandate with bid
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Capable of supplying AV conferencing hardware and HP printer models
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Sony Music System , Isolution 4K PTZ 21 PTZ , Peoplelink quadro Hybrid conference phone USB speaker phone , Digital Conference Unit 92 db speaker out , HP Laser Jet PRO M4004D
Authority Records
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Documents 4
GeM-Bidding-8629878.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
Sony Music System
Sony Music System
Isolution 4K PTZ 21 PTZ
Isolution 4K PTZ 21 PTZ
Peoplelink quadro Hybrid conference phone USB speaker phone
Peoplelink quadro Hybrid conference phone USB speaker phone
Digital Conference Unit 92 db speaker out
Digital Conference Units 92 db speaker out
HP Laser Jet PRO M4004D
HP Laser Printer PRO M4004
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Sony Music System | Sony Music System | 1 | nos | vikassingh.318n | 15 | |
| 2 | Isolution 4K PTZ 21 PTZ | Isolution 4K PTZ 21 PTZ | 1 | nos | vikassingh.318n | 15 | |
| 3 | Peoplelink quadro Hybrid conference phone USB speaker phone | Peoplelink quadro Hybrid conference phone USB speaker phone | 1 | nos | vikassingh.318n | 15 | |
| 4 | Digital Conference Unit 92 db speaker out | Digital Conference Units 92 db speaker out | 1 | nos | vikassingh.318n | 15 | |
| 5 | HP Laser Jet PRO M4004D | HP Laser Printer PRO M4004 | 1 | nos | vikassingh.318n | 15 |
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Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT Mandate certified by Bank
Vendor code creation documents
Any pre-bid meeting acknowledgment or attendance record
Technical bid documents (if requested by buyer)
OEM authorizations (if applicable)
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for AV equipment tender in defence sector with pre-bid meeting?
Bidders must attend the mandatory pre-bid meeting, submit PAN, GSTIN, cancelled cheque, and EFT mandate, and prepare vendor code creation documents. Ensure AV equipment aligns with listed product categories (Sony music system, Isolution 4K PTZ, Peoplelink conference phone). Delivery terms may adapt by up to 25% and follow the option clause.
What documents are required for submitting an AV procurement bid in defence?
Required documents include PAN Card copy, GSTIN copy, cancelled cheque, EFT Mandate certified by bank, and vendor code creation papers. Additional items may include OEM authorizations and technical bid documents as per pre-bid discussions; attendance at the mandatory pre-bid meeting is essential.
What are the key technical specs for Isolution 4K PTZ in this tender?
Specific 4K PTZ camera requirements are clarified during the mandatory pre-bid meeting. Expect coverage of 4K resolution, pan-tilt-zoom capabilities, and compatibility with Sony music system components and Peoplelink conferencing devices; exact numbers will be confirmed in the final ATC and BOQ discussions.
When can quantities be increased under the option clause for defence AV equipment?
Quantities may increase up to 25% of the bid quantity at contract placement and during the currency at contracted rates. The extended delivery period is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days.
What is the role of the pre-bid meeting in this tender?
Pre-bid meeting is mandatory; non-attendance results in disqualification. It covers item specifications and any additional requirements, enabling bidders to align their technical and commercial proposals with buyer expectations for Sony, Isolution, Peoplelink, and HP equipment.
What are the delivery and extension terms for AV equipment procurement?
Delivery terms start from the last date of the original delivery order. If extensions apply, the new timeline follows the option clause calculation with a minimum 30-day extension; the Purchaser may adjust quantity and delivery schedule within contracted terms.
What is required for vendor code creation in this defence tender?
Submit PAN Card, GSTIN, cancelled cheque, and EFT Mandate certified by the bank. These documents enable vendor registration for the procurement and ensure smooth payment processing under defence department rules.
Which devices are included under the tender’s product category for AV systems?
The tender encompasses Sony music system components, Isolution 4K PTZ cameras, Peoplelink quadro Hybrid conference phones, Digital Conference Unit with 92 dB output, and HP LaserJet PRO M4004D printers; detailed specs will be finalized during pre-bid discussions.
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Documents 4
GeM-Bidding-8629878.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS