Panchayati Raj Department Bihar Potable Water Purification System Ionization Based Tender 2026
Progress
Key Highlights
- • IS0 9001:2015, ISO 14001:2015, ISO 45001:2018 certifications required
- • Mandatory OEM authorization letter from Manufacturing Unit
- • Service center must be in consignee state with supporting evidence
- • Minimum 1-year post-sale warranty and notary-stamped warranty declaration
- • Two prior government orders for similar products; MSME/Udyam recommended
- • Quantity variation up to 25% during contract; extended delivery rules applicable
- • Color product catalog with full specifications and escalation matrix
- • Bank mandate for e-payment; GSTIN/PAN/Aadhaar compliance
Tender Overview
The Bihar Panchayati Raj Department invites bids for a Potable Water Purification System DE - Ionization Based, under the Panchayat Raj Bihar procurement program. The offer requires established manufacturers or authorized vendors with ISO certifications, a local service center in the consignee state, and a minimum one-year post-sale warranty. Bidders must present color product catalogues and two prior government-sector work orders for similar equipment. The scope includes after-sales service and adherence to mandatory attributions such as GST registration and PAN. The procurement emphasizes compliance with quality certifications and a robust escalation matrix, with attention to vendor reliability and support readiness.
Technical Specifications & Requirements
- Product: Potable Water Purification System, Ionization Based (DE)
- Standards/Certifications: ISO 9001:2015, ISO 14001:2015, ISO 45001:2018; CE/GMP certificates as approved by Govt. of India
- Documentation: Color catalog with specifications; escalation matrix; service center evidence in consignee state
- Experience/Orders: At least two similar government work orders; MSME/Udyam certificate; ITR/Balance sheet required for specified years
- Warranty/Support: Minimum 1-year service and warranty declaration on notary stamp paper
- Service/Delivery: Functional service center in consignee state; after-sales support timeline emphasized
- OEM/Authorization: Authorization letter from the Manufacturing Unit; mandatory for bid validity
- Escalation/Commercial: Clear escalation path and pricing escalation terms; bid acceptance on letterhead with signature
Terms, Conditions & Eligibility
- EMD/Security: Not explicitly stated; ensure GST and PAN documentation
- Delivery/Extension: Option for quantity variation up to 25% at contracted rates; delivery timelines anchored to delivery orders
- Documentation: GST, PAN, Aadhaar; bid acceptance on letterhead; bank mandate for e-payment; non-blacklist affidavit; annual reports for 2021-24
- Compliance: ISO and CE/GMP certifications; authorized OEM submission; service center in consignee state
- Warranty/Penalties: 1-year warranty; post-sale service declaration; escalation provisions
- MSME/Udyam: Certificate recommended; no explicit exemption claimed without document
- Work Experience: At least two prior government orders for similar products
- Additional: Color catalog with full specifications; enterprise escalation matrix; manufacturing authorization
Key Specifications
-
Product category: Potable Water Purification System, Ionization Based
-
Standards: ISO 9001:2015, ISO 14001:2015, ISO 45001:2018
-
Certifications: CE certificate, GMP certificate as Govt. of India approved
-
Warranty: Minimum 12 months post-sale (notarized declaration)
-
Service: Local service center in consignee state with escalation matrix
-
Documentation: Color catalog with complete specifications; manufacturing authorization
-
Experience: At least two similar government orders for potable water systems
Terms & Conditions
-
Option clause allows 25% quantity variation during/after contract at contracted rates
-
1-year warranty with post-sale service declaration on notary stamp paper
-
Two prior government orders required; OEM authorization mandatory
Important Clauses
Payment Terms
Bank mandate for e-payment; no explicit advance terms stated in tender
Delivery Schedule
Delivery period linked to original and extended delivery orders; minimum 30 days additional time if needed
Penalties/Liquidated Damages
Not explicitly defined; standard government procurement LD concepts implied with delivery delays
Bidder Eligibility
-
Must have ISO 9001:2015, ISO 14001:2015, ISO 45001:2018 certifications
-
Authorized OEM for Potable Water Purification Systems; Manufacturing Unit authorization document
-
Functional service center in the consignee state with verifiable evidence
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
Past Performance
20 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Potable Water Purification System DE - Ionization Based (Q3)
Payment Timelines
Payments shall be made to the Seller within 10 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
120
Delivery Locations
1
Delivery Cities
Purnia
Delivery Pincodes
854337
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| KRITIKA RAJ | 854337,AT-RAMPUR PO-BELWA PS-MUFFASSIL RANIPATRA | Purnia | Bihar | 854337 | 1 | 120 | - |
Authority Records
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Documents 2
GeM-Bidding-9941827.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
2 Updates Update
Extended Deadline
12-Oct-2026, 3:30 pm
Opening Date
13-Oct-2026, 3:30 pm
Update
Extended Deadline
09-Oct-2026, 3:30 pm
Opening Date
10-Oct-2026, 3:30 pm
Categories
10
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Required Documents
GST Registration Certificate (self-attested)
PAN and Aadhaar copies (proprietor/director)
Bid acceptance on Company Letterhead (signed and stamped)
Bank Mandate for e-payment (bank-authorized)
Notarized affidavit of not blacklisted
ISO 9001:2015, ISO 14001:2015, ISO 45001:2018, CE/GMP certificates
Manufacturing Authorization Letter from OEM
ITR/Balance Sheet 2021-22 or 2022-23 or 2023-24
Color catalog with specifications
Evidence of a functional service center in the consignee state
Two prior government work orders for similar products
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for the potable water purification system tender in Bihar 2026?
Bidders must submit GST registration, PAN, Aadhaar, and ITR/balance sheet. OEM authorization is required along with ISO certifications (ISO 9001:2015, ISO 14001:2015, ISO 45001:2018) and CE/GMP if applicable. Include two prior government orders and evidence of a local service center in the consignee state. Delivery terms allow 25% quantity variation.
What documents are required for the Bihar POTABLE water system bid 2026?
Required documents include GST certificate, PAN/Aadhaar, bank mandate for e-payment, notarized non-blacklist affidavit, OEM authorization letter, color catalog with specifications, ITR/Balance Sheet for 2021-24, ISO certificates, and two prior government orders. Service center evidence in the consignee state is also necessary.
What technical standards must the ionization water system meet in this tender?
Bidders must demonstrate ISO 9001:2015, ISO 14001:2015, ISO 45001:2018 compliance, plus CE or GMP certificates approved by Government of India. The system should be suitable for potable water purification using ionization-based technology as specified in the tender terms.
What is the warranty requirement for the water purification system bid in Bihar?
A minimum 12-month post-sale warranty is required, with a service and warranty declaration on notary stamp paper (min ₹100 stamp). The claimant should outline service commitments and AMC provisions for the first year of operation.
How is delivery time handled for quantity variations in this procurement?
Delivery periods can be adjusted for up to 25% quantity variation at contracted rates. Time calculations start from the last date of the original delivery order, with minimum 30 days added if the extended period is utilized; extension rules apply to the extended delivery window.
What experience evidence is needed for this Bihar tender?
Submit at least two prior government orders for similar water purification equipment, along with OEM authorization and a color catalog detailing specifications. Also provide evidence of a functional service center in the consignee state and MSME/Udyam status if available.
What are the key eligibility criteria for the Bihar water purification bid 2026?
Eligibility requires ISO certifications, OEM authorization, two government orders for similar products, a local service center in the consignee state, and a notary-stamped warranty declaration. Also ensure GST/PAN/Aadhaar compliance and annual financial documents for assessment.
What documents confirm service capabilities for post-sale support in Bihar?
Submit evidence of a functional service center in the consignee state (rent agreement, GSTIN, factory/license, or shop establishment). Include a clear escalation matrix and service response times in the catalog to demonstrate after-sales readiness.