Indian Air Force Toner Cartridges Procurement Tender 2026 India ISO/IS Standard Compliant

Tender Overview

The Indian Air Force (Department of Military Affairs) invites bids for toner cartridges / ink cartridges / printer consumables. The scope covers generic cartridge types suitable for various printer brands and models, with no specific quantity listed. The tender includes an option clause allowing up to 25% quantity variation during and after contract formation. Bidders must demonstrate governance compliance, financial soundness, and ongoing supply capability to government bodies. The document emphasizes non-obsolescence with a minimum market life of at least one year. A key differentiation is the inclusion of a Malicious Code Certificate and supplier integrity requirements. The lack of BOQ items suggests a broad, portable consumables package rather than a single SKU list, targeting cross-brand compatibility in military logistics.

• Organization: Indian Air Force
• Product/Service: Toner Cartridges / Ink Cartridges / Consumables for Printers
• Location: India (national procurement context)
• Estimated Value: Not disclosed
• Delivery/Scope Differentiator: 25% quantity option and anti-obsolescence commitment
• Unique Clause: Mandatory Malicious Code Certificate and vendor financial health verification

Technical Specifications & Requirements

• Product Class of Cartridge
• Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable
• Type of Cartridge/Consumable
• Color of the Ink/Toner
• Model Number of OEM's Printer/OEM's Multi Function Machine
• Model Number of OEM's Printer Cartridge/Consumable
• Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages)
• Cross-brand compatibility expectations across generic OEM models and standard cartridges
• Emphasis on lifecycle: products must not be End-of-Life within the bid period and should include a replacement/maintenance path

Terms, Conditions & Eligibility

• Option Clause: Purchaser may increase/decrease quantity up to 25% of bid/contract quantity; delivery windows adjust accordingly with a minimum of 30 days extension
• Financial Standing: Bidder must not be in liquidation or bankruptcy; provide a formal undertaking
• Obsolescence: Offered products must have at least 1 year residual market life; not declared end-of-life by OEM
• Submission Documents: PAN Card, GSTIN, cancelled cheque, EFT mandate; vendor code creation requirements
• Experience: Supplier or OEM must have supplied similar category products to Central/State Govt or PSUs for at least 2 years prior to bid opening
• Malicious Code Certificate: Required attestation that hardware/software is free of embedded malware and IPR violations