TenderDekho Logo
Active GEM

Indian Air Force Toner Cartridges & Consumables Tender 2026 India IS a Generic Category

Bid Publish Date

14-Jul-2026, 10:24 am

Bid End Date

27-Jul-2026, 10:00 am

Location

AMRITSAR , PUNJAB
Generate Docs

Progress

Issue14-Jul-2026, 10:24 am
AwardPending
Explore all 6 tabs to view complete tender details

Quantity

12

Category

Toner Cartridges / Ink Cartridges / Consumables for Printers

Bid Type

Two Packet Bid

Categories 2

OFFICE EQUIPMENTS AMMUNITION

Tender Overview

The Indian Air Force (IAF) invites bids for toner cartridges and printer consumables under the GENERIC category. The procurement focuses on replacement cartridges suitable for multiple printer brands, including color options and varied model numbers, with emphasis on minimum yield per cartridge. The tender applies to India-wide supply, addressed to a defense procurement context with strict compliance on manufacturing origin and currency. Notable differentiators include restrictions on products manufactured in China, strict freshness of stock (not older than 3 months from the order date), and MAF submission with contact details for verification. This opportunity targets suppliers able to maintain freshness, ensure authenticity, and adhere to land-border declarations, with potential for post-award verification of component authenticity.

Technical Specifications & Requirements

  • Product class: Cartridge/Consumable
  • Printer/Machine compatibility: multiple OEM brands and model numbers (unspecified)
  • Color options: available for ink/toner cartridges (color details not specified)
  • Minimum yield: expressed in pages (value not disclosed)
  • OEM model references: any referenced OEM model numbers (unspecified)
  • Fresh stock requirement: cartridges not older than 3 months from date of supply order
  • Manufacturing origin: cartridges not manufactured in China
  • Mandatory documents: MAF with annotated contact details; Malicious Code Certificate; Manufacturer Authorization from OEM when applicable
  • Delivery/option clause: may include quantity variation up to 50% at contract; extended delivery time rules described in option clause
  • Compliance: embedding malware-free certificates and IPR protection commitments

Terms, Conditions & Eligibility

  • EMD/Financials: not specified in data; bidders must demonstrate sound financial standing and avoid liquidation or bankruptcy
  • Eligibility: avoid land-border restriction claims; provide land border declaration
  • Delivery: delivery timing aligned with original/extended delivery periods under option clause; verification of manufacturing dates on delivery
  • Payment: not specified; bid terms indicate compliance with standard government procurement payment practices
  • Documentation: required OEM authorization, Malicious Code Certificate, MAF with verification details, GST and PAN aligned to defense procurement norms
  • Penalties: LD or remedy terms not clearly stated; adherence to option clause for quantity variation
  • Warranty/Support: not specified; ensure post-delivery verification and compliance with authenticity standards
  • Compliance: bidder to upload undertaking confirming financial health and absence of liquidation or bankruptcy

Key Specifications

  • Product: Toner/ink cartridges and consumables

  • Compatibility: multiple printer brands and models (OEM references not specified)

  • Color: color ink/toner options available

  • Minimum yield: pages (exact figures not provided)

  • Freshness: stock not older than 3 months from order date

  • Origin: cartridges not manufactured in China

  • Documentation: Malicious Code Certificate; OEM authorization; MAF with contact details

  • Delivery/Quantity: option to increase quantity up to 50% at contract; extended delivery rules apply

  • Compliance: IS/ISOs or security standards not explicitly listed; focus on malware-free and IPR protection

Terms & Conditions

    1. EMD and financial standing must be demonstrated; no liquidation or bankruptcy
    1. Fresh stock requirement: cartridges not older than 3 months; manufacturing date verified on delivery
    1. Manufacturer Authorization and Malicious Code Certificate mandatory; land border declaration

Important Clauses

Payment Terms

Not specified in data; standard government procurement payment practices likely apply; bidders should confirm terms in bid submission

Delivery Schedule

Option clause allows quantity variation up to 50% at contract; delivery period may extend proportionally with rules described, minimum 30 days

Penalties/Liquidated Damages

Penalties not explicitly stated; adherence to delivery and freshness requirements implied; LD terms to be clarified during contracting

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Land Border Declaration submitted

  • Stock not older than 3 months from order date and manufacturing date verifiable on delivery

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)

Delivery Details

Max Delivery Days

21

Delivery Locations

1

Delivery Cities

AMRITSAR CITY

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
-AMRITSAR CITYAMRITSAR CITY--221-

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

BID & GeM Expert Consultancy

End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

Free consultation · 24h response

Documents 7

GeM-Bidding-9602038.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

CATALOG-Specification-5

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Technical Specifications 5 Items

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Product Class of Cartridge OEM
GENERIC Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable Canon
GENERIC Type of Cartridge/Consumable Toner Cartridge
GENERIC Color of the Ink/Toner Yellow
GENERIC Model Number of OEM's Printer/OEM's Multi Function Machine LBP673cdw / LBP674cx / MF752cdw / MF756cx
GENERIC Model Number of OEM's Printer Cartridge/Consumable Canon - 069 Y
GENERIC Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) 1001 to 2000, 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Required Documents

1

BIDDER SUBMISSION documents including Manufacturer Authorization (OEM/Original Service Provider) with name, designation, address, e-mail and phone

2

GST certificate and PAN card

3

Experience certificates demonstrating capability for similar toner consumables

4

Financial statements showing financial stability

5

EMD/Security deposit documentation

6

Malicious Code Certificate confirming no embedded malware

7

Land Border Declaration

8

MAF (Manufacturer Authorization Form) with contact details annotated

9

Technical bid documents or OEM authorizations where applicable

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for IAF toner cartridges tender in India 2026

Bidders must submit Manufacturer Authorization, Malicious Code Certificate, and MAF with contact details. Provide GST, PAN, and financial statements; ensure cartridges are not China-made and stock is ≤3 months old. Include EMD documentation and OEM authorizations where applicable. Follow option clause for quantity variations up to 50%.

What documents are required for IAF printer consumables tender 2026

Required documents include GST certificate, PAN, financial statements, experience certificates, EMD, OEM authorization, Malicious Code Certificate, and MAF with contact details. Also submit land border declaration and proof cartridges are not China-made. Ensure manufacturing dates are verifiable on delivery.

What are the technical specifications for toner cartridges tender India

Specifications cover cartridge class, printer brand compatibility, cartridge type, color, OEM model references, minimum yield (pages), and freshness criteria (≤3 months). While exact model numbers are not specified, bidders must show compatibility with multiple OEMs and confirm color and yield details in their technical bid.

What is the freshness requirement for cartridges in this IAF bid

Cartridges supplied must be not older than 3 months from the date of the supply order. Manufacturing dates will be verified on delivery, and stock older than 3 months will be rejected. Ensure accurate dating and supplier records to prevent disqualification.

What are the land border declaration requirements for this procurement

Bidders must submit a Land Border Declaration as part of the bid. This declaration confirms compliance with border policies and origin verification for imports. Attach the declaration with the bid and ensure consistency with provided OEM authorization documents.

What is the option clause for quantity variation in this toner tender

The purchaser may increase or decrease the bid quantity by up to 50% at contract placement, and may extend delivery time proportionally. The extended time uses the formula (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

What standards or certifications are required for IAF consumables

Bidders must provide a Malicious Code Certificate and Manufacturer Authorization. While IS/ISO standards are not explicitly listed, ensure software integrity, non-malicious design, and IPR protections. OEM authorization should confirm product authenticity and compliance with procurement norms.

TenderDekho

Offerings

Tender Alerts

5 types · 54 portals · AI-personalized

Competitor Intel

4 L+ companies · H2H analysis

GeM Services

Registration · Listing · Submission

 View All