GEM

Indian Army Procurement Tender Jalandhar Punjab Security Equipment 12 Months Warranty 2025

Bid Publish Date

10-Dec-2025, 6:58 pm

Bid End Date

20-Dec-2025, 7:00 pm

Location

JALANDHAR , PUNJAB

Progress

Issue10-Dec-2025, 6:58 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

5334

Category

9330-000027

Bid Type

Two Packet Bid

Categories 6

BAR EMERY STEEL WIRE HARDWARE AND FASTENERS PINS WIRE

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for security equipment procured through a depot-based process in JALANDHAR, PUNJAB. The contract includes a 12-month warranty and requires bidders to verify depot samples before bidding. Provisions allow a 25% quantity variation at contract placement or during currency, with delivery timelines recalculated accordingly. Bidders must acknowledge that depot inspections are conducted by an independent Board of Officers and that the depot sample will govern acceptance. The opportunity targets suppliers capable of meeting depot-specific quality checks and robust delivery commitments within the extended schedule framework.

Technical Specifications & Requirements

  • Depot-sample conformity is mandatory; the final acceptance is determined by the Board of Officers after award and prior to bulk supply.
  • Physical depot verification at bidder’s cost before bid submission.
  • Warranty: 12 months (ALL Schedule); warranty certificate to be submitted on letterhead with stamp.
  • EMD: Original copy to reach buyer by bid opening; ensure timely submission.
  • Delivery risk: Liquidated damages at 0.5% per week, up to a maximum of 10% of contract value; SLA terms apply if relevant.
  • Inspection: Independent vetting of quality; strict adherence to depot requirements during supply.
  • Clause: 25% quantity variation allowed (up to 25% increase/decrease); extended delivery time formula applies.

Terms, Conditions & Eligibility

  • Delivery period adjustments: extended period calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
  • Depot sample criteria: matching the depot sample is mandatory; deviations may disqualify.
  • Earnest money/deposit: Original EMD copy must reach on time; risk of non-submission.
  • Warranty certificate: must be submitted with bidder’s letterhead and stamp.
  • Undertakings: 100% genuineness of uploaded documents to be certified.
  • Risk & expense: Buyer reserves rights and remedies for late or defective delivery under contract terms.

Key Specifications

  • Depot-sample conformity required

  • Warranty: 12 months

  • Delivery terms allow up to 25% quantity variation

  • Liquidated damages: 0.5% per week, max 10% of contract value

  • Independent Board of Officers for quality vetting

  • Bidder to verify depot sample at their own expense before bidding

Terms & Conditions

  • EMD original copy must reach bid opening

  • Depot sample conformity governs acceptance

  • Warranty period is 12 months with certificate

  • Delivery may vary by up to 25% with extended timeline

  • LDs at 0.5% per week, up to 10% of contract value

Important Clauses

Payment Terms

Not specified in provided data

Delivery Schedule

Delivery period may extend with quantity variation; minimum 30 days added when applicable

Penalties/Liquidated Damages

0.5% per week for delays, capped at 10% of contract value; SLA applies if specified

Bidder Eligibility

  • Experience in supplying security equipment and depot-based procurement

  • Ability to perform depot sample verification and comply with Board of Officers quality checks

  • Financial capacity to absorb potential 25% quantity variation and extended delivery timelines

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GEM

Bill of Quantities (BOQ) 11 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 9510-000026 G2 10412946 9510-000026 STEEL BAR CARBON HOT ROLLED ROUND 25mm 245 kg prabhakar@223 60
2 5315-000186 G1 10411180 5315-000186 PINS COTTER SPLIT STEEL 5.5 MM X 63 MM 1,631 number prabhakar@223 60
3 9505-000014 G2 10415018 9505-000014 WIRE STEEL MILD ANNEALED 2.00mm 176 kg prabhakar@223 60
4 4210720312131NCN 4210 002877 K7 10382192 4210720312131 NCN 4210 002877 CHARGE FIRE EXT DRY POWDER 2KG DRY 167 number prabhakar@223 60
5 5315-000664 G1 10420239 5315-000664 NAILS STEEL WIRE ROUND 100 MM X 5.0 MM 200 kg prabhakar@223 60
6 5315-000658 G1 10597057 5315-000658 NAILS STEEL WIRE ROUND 45MM X 2.5 MM 165 kg prabhakar@223 60
7 8115-001096 H4 10417030 8115-001096 BOXES FIBRE BOARD RIGID SIZE 675X400X350 194 number prabhakar@223 60
8 9510-000020 G2 10412490 9510-000020 STEEL BAR CARBON HOT ROLLED ROUND 10mm 181 kg prabhakar@223 60
9 9330-000027 H4 10413329 9330-000027 POLYTHENE FILM .18 mm THICK X 1 M WIDTH 514 mtr prabhakar@223 60
10 5315-000656 G1 10597051 5315-000656 NAILS STEEL WIRE ROUND 40MM X 2 MM 172 kg prabhakar@223 60
11 5350-000005 H1 B 10412598 5350-000005 ABRASIVES CLOTH EMERY OR CORUNDUM SIZE O 1,689 number prabhakar@223 60

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Required Documents

1

GST Registration Certificate

2

PAN Card

3

Experience Certificates for similar security equipment supply

4

Financial Statements / Turnover proof

5

EMD submission document (original copy to reach on time)

6

Technical bid documents demonstrating depot-sample compliance

7

OEM Authorization / Manufacturer credentials (if applicable)

8

Warranty certificate sample and vendor undertaking

9

Declaration of genuineness of uploaded documents

Frequently Asked Questions

Key insights about PUNJAB tender market

How to participate in Indian Army security equipment tender in Jalandhar?

Bidders must secure GST registration, PAN, and experience certificates; submit EMD original copy by bid opening; provide depot sample verification details; obtain OEM authorizations if required; include a 12-month warranty certificate and an undertaking of document genuineness; comply with 25% quantity variation and LD terms.

What documents are required for Indian Army depot tender in Punjab?

Required documents include GST certificate, PAN card, experience certificates for similar supplies, financial statements, EMD submission, technical bid, OEM authorization if applicable, warranty certificate, and an undertaking confirming genuineness of uploaded documents.

What is the warranty requirement for depot-sample security items?

The tender mandates a 12-month warranty for all items (ALL Schedule); bidders must submit a warranty certificate on letterhead with official stamp, covering all supplied units.

How are delivery extensions computed for quantity variation?

If quantity increases, extended delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum addition of 30 days; extension may be applied up to the original delivery period.

What are the liquidated damages for late delivery in this tender?

Delayed delivery incurs 0.5% per week or part thereof, up to a maximum of 10% of contract value; SLA terms apply if specified, and remedies exist for defective deliveries.

What is required regarding depot sample verification before bidding?

Bidder must physically inspect and compare depot samples at their own expense prior to bidding; acceptance will rely on depot-sample conformity verified by an independent Board of Officers.

What action is taken if original EMD is not timely submitted?

The bid may be deemed non-responsive; ensure the original EMD copy reaches the buyer by the bid opening date to avoid disqualification.

Are OEM authorizations required for this Indian Army tender in Punjab?

If the items are not manufactured in-house, provide OEM authorization/credentials; ensure alignment with depot requirements and quality vetting processes conducted by the independent board.

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