GEM

Chief Electoral Officer Rajasthan IT Equipment Tender 2025: Laptops, Desktops, Printers & MFM with IS/IEC Standards

Q: How is the EMD amount calculated for this procurement in Rajasthan?

EMD is **2%** of the estimated bid value (₹32,000 for ₹1,600,000). Small Scale Industries in Rajasthan may receive 0.5% concession per policy. Submit EMD via online payment or bank instrument as specified in terms and conditions.

Q: What are the technical specifications for the desktop computers in this tender?

Desktops must be **entry/mid-level** with factory pre-loaded OS, defined RAM and storage configurations, required processor types, and onboard connectivity. Detailed BOQ indicates standardization across models to ensure uniform replacement and service compatibility across Rajasthan government sites.

Bid Publish Date

01-Jan-2026, 6:03 pm

Bid End Date

13-Jan-2026, 4:00 pm

EMD

₹32,000

Value

₹16,00,000

Location

JAIPUR , RAJASTHAN

Progress

Issue01-Jan-2026, 6:03 pm

AwardPending

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Quantity

Key Highlights

• OEM must be among top 4 IDC brands for desktops in 3 consecutive quarters
• Onsite delivery for all equipment; installation and service required at site
• 2% EMD of estimated value; 0.5% for Rajasthan SSI; 25% quantity variation allowed
• FDR-based security acceptable in place of PBG with delivery of original FDR within 15 days
• Annexures A, B, C to be submitted on notary bond paper; MAF signed by OEM
• 10+ years Indian market presence with fully equipped service centers and toll-free support

Categories 2

LAPTOP MACHINE

Tender Overview

The opportunity is issued by the Chief Electoral Officer, Rajasthan for procurement of multiple IT categories including Entry and Mid Level Laptop-Notebook (Q2), Entry and Mid Level Desktop Computer (Q2), All in One PC (V2), Computer Printer (V2), and Multifunction Machine MFM (V2). Estimated value is ₹1,600,000 with an EMD of ₹32,000. All items are expected onsite in Rajasthan and must meet factory pre-loaded OS requirements and OEM warranty. The scope targets consistent, government-grade hardware with standardized components and on-site service support. A 25% quantity variation option and extended delivery timelines apply per the buyer’s option clause, with a minimum extension period of 30 days.

Technical Specifications & Requirements

Product categories: laptops, desktops, all-in-one PCs, printers, MFM;, onsite delivery only
Key specs: factory pre-loaded OS, RAM and storage configuration coverage, SSD/HDD capacity, monitor availability and size, number of ports, 2-sided duplex printing, scanning capabilities, Original Document Feeder, ISO/IEC 24734 compliant print speeds, and connectivity options
Warranty: On-site OEM warranty (in years) to be specified by OEM; service escalation matrix required; OEM must have 10+ years India presence with repair centers and toll-free support
Compliance: IS/IEC standards referenced by printing and scanning specs, and generic OEM certifications where applicable
EMD/Payment: ₹32,000 EMD; option clause allows quantity up to 25% variation; performance security via PBG or FDR as per ATC

Terms, Conditions & Eligibility

EMD equivalent to 2% of estimated bid value; special cases for small scale industries or Rajasthan government concessions at 0.5-2%
OEM must be top 4 IDC brands for desktops in 3 consecutive quarters; 10-year India presence with repair centers; not blacklisted
Submission requires Annexures A, B, C on Notary Bond Paper; OEM authorization and MAF signed by OEM
Delivery onsite only; option clause on quantity and delivery timing; risk of penalties and LD as per contract
Documentation: GST, PAN, experience certificates, financial statements, technical bid, EMD document, OEM authorization

Key Specifications

Entry and Mid Level Laptop-Notebook (Q2) with factory pre-loaded OS and RAM/Storage configurations
Entry and Mid Level Desktop Computer (Q2) with specified processor, RAM, storage (SSD/HDD) and OS
All in One PC (V2) with integrated display, OS, and connectivity
Printer (V2) with ISO/IEC 24734 printing speeds (A4, both mono and color) and auto duplexing
Multifunction Machine MFM (V2) with scanning, copying, and printing capabilities; original document feeder and paper tray counts

Terms & Conditions

Delivery onsite only; option to increase quantity by 25% during contract; delivery period adjustments
2% EMD; FDR acceptable in lieu of PBG; original FDR delivery within 15 days post award
OEM must be top 4 IDC desktop brands; previous similar orders required; not blacklisted

Important Clauses

Payment Terms

EMD 2% of bid value; final payment terms aligned with delivery and acceptance; FDR acceptable in place of PBG with release conditions

Delivery Schedule

Onsite delivery; delivery period linked to order date; option to extend with minimum 30 days; quantity variation up to 25%

Penalties/Liquidated Damages

Penalties applicable for delayed delivery and non-conformance; LD rate not specified in tender text; reference to standard GeM ATC

Bidder Eligibility

OEM must have 10+ years presence in India with service centers
No blacklisting by government bodies
Ability to supply 100% bid quantity to a single client
OEM must provide top 4 IDC brand status for desktops for 3 quarters

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Technical Specifications 6 Items

Item #1 Details

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Category	Specification	Requirement
Processor	Laptop Type	Mid Level
Processor	Processor Number	AMD Ryzen 5 5625U, Intel Core i5 - 1245U Or higher
Operating System	Operating System (Factory Pre-Loaded)	Window 11 Professional
Memory	RAM Size (GB)	16.0 Or higher
Display	Display Size (in cm) - Diagonal	35.56 to 38.09 (14 In to 14.99 In)
Storage	Capacity of Storage Drive (in GB)	512, 1024, 2048 Or higher

Item #2 Details

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Category	Specification	Requirement
PROCESSOR	Description of Stores	Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port
PROCESSOR	Computer Type	Entry Level
PROCESSOR	Processor Number	AMD Ryzen 3 5300G, Intel Core i3 12100 Or higher
OPERATING SYSTEM	Factory Pre-loaded Operating System by Desktop OEM	Window 11 Professional
MEMORY (RAM)	RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System)	16, 32 Or higher
STORAGE	Type of Storage Installed with the System	HDD @7200RPM
STORAGE	SSD - Storage Capacity (in GB)	0 as HDD Only Installed Or higher
STORAGE	HDD - Storage Capacity (in GB)	1000, 2000 Or higher
Monitor	Availibility of Monitor	Yes as per IS 13252 (Part 1)
Monitor	Screen Size (in CMs)	53.1 - 58 (20.91" - 22.83")
WARRANTY	On Site OEM Warranty (in Year)	3, 4, 5 Or higher

Item #3 Details

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Category	Specification	Requirement
Description	Description of store	All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty
Description	Processor Number	Intel Core i3-14100T, Intel Core i3-12300, Intel Core i3-14100, Intel Core i5-12400T, Intel Core i5-12500T, Intel Core i5 12600T, Intel Core i5-12400, Intel Core i5-12500, Intel Core i5-13400T, Intel Core i7 12700T, Intel Core i5-12600, Intel Core i5-13500T, Intel Core i5-14500T, Intel Core i5-14400, Intel Core i5-13600T, Intel Core i7-13700T, Intel Core i9 12900T, Intel Core i7-12700, Intel Core i7-14700T, Intel Core i5-13500, Intel Core i5-14500, Intel Core i9-12900, Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core i5 14600T, Intel Core Ultra 5 235T, Intel Core Ultra 5 245, Intel Core Ultra 5 245T, Intel Core Ultra 9 285 Or higher
Input Devices	Mouse Connectivity	Wired, Wireless Or higher
Input Devices	Keyboard Connectivity	Wired, Wireless Or higher
Operating System	Operating System (Factory Preloaded with Certification)	Windows 11 Professional
Memory	Type of RAM	DDR4, DDR5 Or higher
Memory	RAM Size (GB)	16, 8
Storage	Type of Storage Installed with the System	NVMe SSD, SATA SSD
Storage	Storage Capacity (in GB)	1024
Display	Display Size - Diagonal (in Inches)	58.1 - 63 (22.87" - 24.8")
Ports	Number of Ports	1-HDMI, 1-DP, 1-USB 3.0 TYPE A, 1-USB TYPE C, 2-USB TYPE C, Universal Audio Jack, 1- RJ-45 (10/100/1000 Ethernet Port), 1- VGA, 1-USB 3.1 Gen 2 TYPE A, 1-USB 3.1 Gen 1 TYPE A, 2-USB 3.0 TYPE A, 2-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 1 TYPE A, 1-USB 3.1 Gen 1 TYPE C, 2-USB 3.1 Gen 1 TYPE C, 1-USB 3.2 Gen 2 TYPE C, 2-USB 3.2 Gen 2 TYPE C, 2- HDMI
Generic	Stand	Standard, Height Adjustable, Swivel and Pivot, Height Adjustable and Swivel and Pivot

Item #4 Details

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Category	Specification	Requirement
Generic	Description of Stores	Computer Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adaptor
Generic	Print Technology	Laser
Generic	Type of Printing	Monochrome (Black)
Generic	Paper Size	A4, A4 and Legal, A3, A4 and Legal Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM)	26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70 Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM)	Not Applicable Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60 Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A3 Size-Colour (in PPM)	Not Applicable Or higher
Printing	Auto Duplexing Printing (2-Sided Feature)	Yes Or higher
Connectivity	Connectivity	USB Port, Ethernet Port, Wi-Fi

Item #5 Details

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Category	Specification	Requirement
Generic	Description of Stores	Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic	Print Technology	Laser
Generic	Type of Printing	Monochrome (Black), Colour Or higher
Printing	Print Paper Size	A4 and Legal, A4, A3 and Legal
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM)	11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180, 6 to 11 Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing	Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing	Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing	Auto Duplexing Printing/Coping (2-sided Feature)	Yes Or higher
Scanning	Maximum Scan Area (Platen/Flatbed Size)	A4 and Legal, A4
Scanning	Scan To Functions	Folder, Email
PAPER HANDLING	Original Document Feeder Type (For Scanning and Copying)	Platen, Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING	Number of Main Paper Tray	1, 2, 3, 4
Connectivity	Connectivity	USB Port, Ethernet Port, Wi-Fi

Item #6 Details

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Category	Specification	Requirement
Generic	Description of Stores	Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic	Print Technology	Inkjet
Generic	Type of Printing	Colour Or higher
Printing	Print Paper Size	A4 and Legal, A4, A3 and Legal
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM)	11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180, 6 to 11 Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM)	21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing	Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing	Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing	Auto Duplexing Printing/Coping (2-sided Feature)	Yes Or higher
PAPER HANDLING	Original Document Feeder Type (For Scanning and Copying)	Platen, Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING	Number of Main Paper Tray	1, 2, 3, 4
Connectivity	Connectivity	USB Port, Ethernet Port, Wi-Fi

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Historical Data

Required Documents

GST registration certificate

PAN card

Experience certificates for similar supply orders

Financial statements (last 3 years)

EMD submission proof (DP or online receipt)

Technical bid document

OEM authorizations / MAF (signed by OEM)

Annexures A, B, C on notary bond paper

Service escalation matrix

Frequently Asked Questions

Key insights about RAJASTHAN tender market

What documents are required for the Rajasthan IT equipment tender submission?

Bidders must submit GST, PAN, experience certificates, financial statements, EMD proof, technical bid, OEM authorizations, and Annexures A, B, C on notary bond paper. Include MAF signed by the OEM and service escalation matrix. Ensure onsite delivery capability and warranty terms are clearly stated.

How is the EMD amount calculated for this procurement in Rajasthan?

EMD is 2% of the estimated bid value (₹32,000 for ₹1,600,000). Small Scale Industries in Rajasthan may receive 0.5% concession per policy. Submit EMD via online payment or bank instrument as specified in terms and conditions.

What are the technical specifications for the desktop computers in this tender?

Desktops must be entry/mid-level with factory pre-loaded OS, defined RAM and storage configurations, required processor types, and onboard connectivity. Detailed BOQ indicates standardization across models to ensure uniform replacement and service compatibility across Rajasthan government sites.

What are the delivery terms and onsite installation requirements in this tender?

All product delivery must be onsite in Rajasthan; installation and initial setup should be performed by the OEM or authorized service provider. The option clause allows up to 25% quantity variation with delivery extensions, minimum 30 days, and delivery from the last order date.

What standards and certifications are required for printers and MFM in this bid?

Printing equipment must meet ISO/IEC 24734 performance requirements for A4/A3, with duplex printing capability. OEMs should provide IS/IEC-based compliance statements and relevant certifications; IS 550 or equivalent standards may apply to hardware procurement depending on device type.

How to verify bidder eligibility and OEM qualifications for this Rajasthan tender?

Verify OEM is among top 4 IDC brands for desktops for three consecutive quarters and has 10+ years of India presence with repair centers. Ensure not blacklisted and that Annexures A, B, C are notarized. AMAF must be provided and service escalation matrices included.

What is the warranty and post-sale support requirement for devices in this tender?

On-site OEM warranty is required, with explicit duration to be provided by the OEM. Post-sale support must include toll-free numbers, service centers in India, and a defined escalation matrix to handle faults within the warranty period.

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Categories 2 available

LAPTOP

MACHINE

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Historical Analysis

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Documents 8

GeM-Bidding-8733048.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

CATALOG-Specification-5

CATALOG Specification

CATALOG-Specification-6

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Chief Electoral Officer Rajasthan IT Equipment Tender 2025: Laptops, Desktops, Printers & MFM with IS/IEC Standards

Key Highlights

Categories 2

Tender Overview

Technical Specifications & Requirements

Terms, Conditions & Eligibility

Key Specifications

Terms & Conditions

Important Clauses

Payment Terms

Delivery Schedule

Penalties/Liquidated Damages

Bidder Eligibility

Past Similar Tenders (Historical Results)

Entry and Mid Level Desktop Computer,Entry and Mid Level Laptop - Notebook,Computer Printer (V2),Mu

Collector and DM Kendrapara Electronics Tender Odisha 2025 - IS 27001/9001 Desktop Laptop Printer Procurement

Computer Printer (V2),Multifunction Machine MFM (V2),Entry and Mid Level Laptop - Notebook,Entry an

Entry and Mid Level Desktop Computer,Entry and Mid Level Laptop - Notebook,Multifunction Machine MF

Entry and Mid Level Desktop Computer,Entry and Mid Level Laptop - Notebook,Entry and Mid Level Lapt

Technical Specifications 6 Items

Item #1 Details

Item #2 Details

Item #3 Details

Item #4 Details

Item #5 Details

Item #6 Details

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Frequently Asked Questions

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Documents 8

GeM-Bidding-8733048.pdf

CATALOG-Specification-1

CATALOG-Specification-2

CATALOG-Specification-3

CATALOG-Specification-4

CATALOG-Specification-5

CATALOG-Specification-6

GEM General Terms and Conditions Document

Documents

Unlock All Documents

GeM-Bidding-8733048.pdf

CATALOG-Specification-1

CATALOG-Specification-2

CATALOG-Specification-3

CATALOG-Specification-4

CATALOG-Specification-5

CATALOG-Specification-6

GEM General Terms and Conditions Document

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