Indian Army Department Of Military Affairs Administrative Forms Tender Jammu 2026 – Master Ledger & Related Registers 2026
Bid Publish Date
09-Jul-2026, 10:42 am
Bid End Date
30-Jul-2026, 11:00 am
EMD
₹34,627
Location
Progress
Quantity
12621
Category
Master Ledger of files
Bid Type
Two Packet Bid
Key Highlights
- • Mandatory service office in Jammu region to qualify
- • EMD of ₹34,627 with multiple submission options (DD or FDR)
- • 25% quantity variation allowed under option clause
- • No explicit technical specs; scope covers 86 administrative forms and registers
- • GST handling by bidder; GST reimbursement as actuals or lower of rates
- • Delivery start tied to last date of original delivery order; extended period rules defined
Categories
13
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for a broad range of administrative forms and registers, including master ledger files, various Dak Registers, attendance and medical forms, consent and PAC documents, and related record-keeping stationery. The estimated value and itemization span 86 distinct forms/records, with an EMD of ₹34,627. Bidder must maintain a service office in Jammu and comply with an option clause allowing up to 25% quantity variation at contracted rates. The delivery schedule depends on the original delivery order and may extend when the option clause is used, with a minimum extension of 30 days. The procurement emphasizes compliance with vendor-specified documentation and operational readiness in the Jammu region.
Technical Specifications & Requirements
- No explicit product specifications published; items cover administrative forms and registers (e.g., Master Ledger, Dak Registers, Immunization Card formats, consent forms, medical/test forms, and various clinical/record-keeping sheets).
- EMD amount: ₹34,627; bid submission may include DD or fixed deposit receipt as acceptable security.
- EMD submission options: online DD in favor of Commandant 166 Military Hospital, or FDR pledged to same account, with hardcopy delivery within 5 days of bid end date.
- Tax & compliance: bidders must handle GST/VAT independently; GST reimbursement as per actuals or applicable rate, up to quoted percent.
- ATC requirements: service office must exist in Jammu; 25% quantity variation allowed; delivery period starts from last date of original DO; extended period calculated as (additional quantity/original quantity) × original delivery period with a 30-day minimum.
Terms, Conditions & Eligibility
- EMD: ₹34,627; payment/security options include DD or FDR; submission via scanned proof plus hardcopy within 5 days.
- Mandatory documents: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank.
- Office requirement: bidder must have a service provision/office in Jammu area.
- Financial standing: bidder must not be under liquidation or bankruptcy; upload a suitable undertaking.
- Delivery & pricing: option clause permits 25% quantity variation; delivery timeline tied to original DO with extension rules; GST rate applicability per bidder’s quote.
Key Specifications
-
Product/service names: administrative forms and registers (e.g., Master Ledger, Incoming Dak Register, Immunization Card formats, consent forms, PAC forms, medical/surgical forms, appointment registers, diary and log sheets)
-
Quantities/values: 86 total items; EMD ₹34,627; no explicit unit quantities provided
-
Standards/certifications: not specified in tender data
-
Delivery: schedule linked to original delivery order; option-based extension with minimum 30 days
-
Payment/EMD: EMD security via DD or FDR; GST treatment to be borne by bidder
-
Documentation: mandatory GST/PAN/EFT documents; service office in Jammu
Terms & Conditions
-
25% price/quantity variation permitted under option clause
-
Delivery starts after last date of original DO; extension formula applies
-
Must maintain Jammu service office and furnish GST/PAN/EFT docs
Important Clauses
Payment Terms
EMD options include Demand Draft or Fixed Deposit Receipt; GST handling as actuals or quoted rate; payment terms unspecified in ATC
Delivery Schedule
Delivery period commences from last date of original delivery order; extended period if option clause exercised; minimum 30 days extension
Penalties/Liquidated Damages
Not explicitly provided in ATC; ensure compliance with delivery terms and quantity variation provisions
Bidder Eligibility
-
Must have service office in Jammu region
-
Not under liquidation or bankruptcy; provide undertaking
-
Submit PAN, GST, EFT mandate, and cancelled cheque
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
Master Ledger of files , Incoming Dak Register , Internal Dak Distribution Register , Attendance Register , Leave Register JCOs OR , Movement Order , LRC pad , Immunization Card Blue colour , Immunization Card Pink colour , Patient Record Diary , Children Attendance Register , CT Scan MRI Reports Envelope , CT Scan Examination Register , X Ray Examination Register , Consent Form , PAC forms , Surgical safety checklist , Anesthesia Notes , Willingness Certificate , Daily expense of drug disposable , PAC booklet , BDI English version Forms , BDI Hindi version Forms , SIS Forms , YMRS , YBOCS , BPRS , Family History , Form C Hindi , Form C English , Informed consent form , Informed written consent for ECT , Sleep chart , Clozopine chart , Unwilling certificate for Treatment Surgical Medical , Capacity assessment form , MOCA , MMSE , AUDIT Form , Trail A and B , BUSH FRANCIS SCALE , HAM-A , HAM-D , AIMS Abnormal Involuntary Movement Scale , SOCRATES , Neo FFI , Brief Form PID 5 BF Audit , PTSD scale , CT Scan Request form , Blood donor questionnarie and consent from , Master stock ledger for Blood components , Reaction form , GP A label Whole blood , GP B label Whole blood , GP O label Whole blood , GP AB label Whole blood , GP-A label PRBC , GP B label PRBC , GP O label PRBC , GP AB label PRBC , GP A label EFP , GP B label EFP , GP O label EFP , GP AB label EFP , Sticker for Gp A , Sticker for Gp B , Sticker for Gp O , Sticker for Gp AB , Certificate for blood donor , Medical case sheet , Form G Form of Consent , Form F Form of Consent , Hemetology forms , Bio Chemistry forms , Investigation Chart , Prescrition pad , Injury report forms , Monthly Diet Sheet , Form Intake output chart , Birth Notification Card Blue Male , Birth Notification Card Pink Female , Eagle Matrix forms colours , MLC Register four colour pages , Black cheque , Death Report Form
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
6
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
JAMMU
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | JAMMU | JAMMU | - | - | 1 | 30 | - |
Authority Records
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Documents 4
GeM-Bidding-9562489.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
86 Items Sign in to view GEM price trends Sign in for GEM prices
Master Ledger of files
Master Ledger of files
Incoming Dak Register
Incoming Dak Register
Internal Dak Distribution Register
Internal Dak Distribution Register
Attendance Register
Attendance Register
Leave Register JCOs OR
Leave Register JCOs OR
Movement Order
Movement Order
LRC pad
LRC pad
Immunization Card Blue colour
Immunization Card Blue colour
Immunization Card Pink colour
Immunization Card Pink colour
Patient Record Diary
Patient Record Diary
Children Attendance Register
Children Attendance Register
CT Scan MRI Reports Envelope
CT Scan MRI Reports Envelope
CT Scan Examination Register
CT Scan Examination Register
X Ray Examination Register
X Ray Examination Register
Consent Form
Consent Form
PAC forms
PAC forms
Surgical safety checklist
Surgical safety checklist
Anesthesia Notes
Anesthesia Notes
Willingness Certificate
Willingness Certificate
Daily expense of drug disposable
Daily expense of drug disposable
PAC booklet
PAC booklet
BDI English version Forms
BDI English version Forms
BDI Hindi version Forms
BDI Hindi version Forms
SIS Forms
SIS Forms
YMRS
YMRS
YBOCS
YBOCS
BPRS
BPRS
Family History
Family History
Form C Hindi
Form C Hindi
Form C English
Form C English
Informed consent form
Informed consent form
Informed written consent for ECT
Informed written consent for ECT
Sleep chart
Sleep chart
Clozopine chart
Clozopine chart
Unwilling certificate for Treatment Surgical Medical
Unwilling certificate for Treatment Surgical Medical
Capacity assessment form
Capacity assessment form
MOCA
MOCA
MMSE
MMSE
AUDIT Form
AUDIT Form
Trail A and B
Trail A and B
BUSH FRANCIS SCALE
BUSH FRANCIS SCALE
HAM-A
HAM-A
HAM-D
HAM-D
AIMS Abnormal Involuntary Movement Scale
AIMS Abnormal Involuntary Movement Scale
SOCRATES
SOCRATES
Neo FFI
Neo FFI
Brief Form PID 5 BF Audit
Brief Form PID 5 BF Audit
PTSD scale
PTSD scale
CT Scan Request form
CT Scan Request form
Blood donor questionnarie and consent from
Blood donor questionnarie and consent from
Master stock ledger for Blood components
Master stock ledger for Blood components
Reaction form
Reaction form
GP A label Whole blood
GP A label Whole blood
GP B label Whole blood
GP B label Whole blood
GP O label Whole blood
GP O label Whole blood
GP AB label Whole blood
GP AB label Whole blood
GP-A label PRBC
GP-A label PRBC
GP B label PRBC
GP B label PRBC
GP O label PRBC
GP O label PRBC
GP AB label PRBC
GP AB label PRBC
GP A label EFP
GP A label EFP
GP B label EFP
GP B label EFP
GP O label EFP
GP O label EFP
GP AB label EFP
GP AB label EFP
Sticker for Gp A
Sticker for Gp A
Sticker for Gp B
Sticker for Gp B
Sticker for Gp O
Sticker for Gp O
Sticker for Gp AB
Sticker for Gp AB
Certificate for blood donor
Certificate for blood donor
Medical case sheet
Medical case sheet
Consent Form
Consent Form
Form G Form of Consent
Form G Form of Consent
Form F Form of Consent
Form F Form of Consent
Hemetology forms
Hemetology forms
Bio Chemistry forms
Bio Chemistry forms
Investigation Chart
Investigation Chart
Prescrition pad
Prescrition pad
Injury report forms
Injury report forms
Monthly Diet Sheet
Monthly Diet Sheet
Form Intake output chart
Form Intake output chart
Birth Notification Card Blue Male
Birth Notification Card Blue Male
Birth Notification Card Pink Female
Birth Notification Card Pink Female
Eagle Matrix forms colours
Eagle Matrix forms colours
MLC Register four colour pages
MLC Register four colour pages
Black cheque
Black cheque
Death Report Form
Death Report Form
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Master Ledger of files | Master Ledger of files | 1 | nos | procoffrgem3 | 30 | |
| 2 | Incoming Dak Register | Incoming Dak Register | 5 | nos | procoffrgem3 | 30 | |
| 3 | Internal Dak Distribution Register | Internal Dak Distribution Register | 5 | nos | procoffrgem3 | 30 | |
| 4 | Attendance Register | Attendance Register | 5 | nos | procoffrgem3 | 30 | |
| 5 | Leave Register JCOs OR | Leave Register JCOs OR | 6 | nos | procoffrgem3 | 30 | |
| 6 | Movement Order | Movement Order | 6 | pads | procoffrgem3 | 30 | |
| 7 | LRC pad | LRC pad | 20 | pads | procoffrgem3 | 30 | |
| 8 | Immunization Card Blue colour | Immunization Card Blue colour | 1,000 | booklet | procoffrgem3 | 30 | |
| 9 | Immunization Card Pink colour | Immunization Card Pink colour | 1,000 | booklet | procoffrgem3 | 30 | |
| 10 | Patient Record Diary | Patient Record Diary | 400 | booklet | procoffrgem3 | 30 | |
| 11 | Children Attendance Register | Children Attendance Register | 3 | nos | procoffrgem3 | 30 | |
| 12 | CT Scan MRI Reports Envelope | CT Scan MRI Reports Envelope | 1,000 | nos | procoffrgem3 | 30 | |
| 13 | CT Scan Examination Register | CT Scan Examination Register | 1 | nos | procoffrgem3 | 30 | |
| 14 | X Ray Examination Register | X Ray Examination Register | 4 | nos | procoffrgem3 | 30 | |
| 15 | Consent Form | Consent Form | 10 | pads | procoffrgem3 | 30 | |
| 16 | PAC forms | PAC forms | 40 | pads | procoffrgem3 | 30 | |
| 17 | Surgical safety checklist | Surgical safety checklist | 40 | pads | procoffrgem3 | 30 | |
| 18 | Anesthesia Notes | Anesthesia Notes | 40 | pads | procoffrgem3 | 30 | |
| 19 | Willingness Certificate | Willingness Certificate | 4 | pads | procoffrgem3 | 30 | |
| 20 | Daily expense of drug disposable | Daily expense of drug disposable | 20 | pads | procoffrgem3 | 30 | |
| 21 | PAC booklet | PAC booklet | 1,000 | booklet | procoffrgem3 | 30 | |
| 22 | BDI English version Forms | BDI English version Forms | 12 | pads | procoffrgem3 | 30 | |
| 23 | BDI Hindi version Forms | BDI Hindi version Forms | 24 | pads | procoffrgem3 | 30 | |
| 24 | SIS Forms | SIS Forms | 12 | pads | procoffrgem3 | 30 | |
| 25 | YMRS | YMRS | 12 | pads | procoffrgem3 | 30 | |
| 26 | YBOCS | YBOCS | 12 | pads | procoffrgem3 | 30 | |
| 27 | BPRS | BPRS | 12 | pads | procoffrgem3 | 30 | |
| 28 | Family History | Family History | 24 | pads | procoffrgem3 | 30 | |
| 29 | Form C Hindi | Form C Hindi | 30 | pads | procoffrgem3 | 30 | |
| 30 | Form C English | Form C English | 12 | pads | procoffrgem3 | 30 | |
| 31 | Informed consent form | Informed consent form | 36 | pads | procoffrgem3 | 30 | |
| 32 | Informed written consent for ECT | Informed written consent for ECT | 30 | pads | procoffrgem3 | 30 | |
| 33 | Sleep chart | Sleep chart | 6 | pads | procoffrgem3 | 30 | |
| 34 | Clozopine chart | Clozopine chart | 6 | pads | procoffrgem3 | 30 | |
| 35 | Unwilling certificate for Treatment Surgical Medical | Unwilling certificate for Treatment Surgical Medical | 6 | pads | procoffrgem3 | 30 | |
| 36 | Capacity assessment form | Capacity assessment form | 6 | pads | procoffrgem3 | 30 | |
| 37 | MOCA | MOCA | 12 | pads | procoffrgem3 | 30 | |
| 38 | MMSE | MMSE | 12 | pads | procoffrgem3 | 30 | |
| 39 | AUDIT Form | AUDIT Form | 12 | pads | procoffrgem3 | 30 | |
| 40 | Trail A and B | Trail A and B | 24 | pads | procoffrgem3 | 30 | |
| 41 | BUSH FRANCIS SCALE | BUSH FRANCIS SCALE | 4 | pads | procoffrgem3 | 30 | |
| 42 | HAM-A | HAM-A | 6 | pads | procoffrgem3 | 30 | |
| 43 | HAM-D | HAM-D | 6 | pads | procoffrgem3 | 30 | |
| 44 | AIMS Abnormal Involuntary Movement Scale | AIMS Abnormal Involuntary Movement Scale | 6 | pads | procoffrgem3 | 30 | |
| 45 | SOCRATES | SOCRATES | 6 | pads | procoffrgem3 | 30 | |
| 46 | Neo FFI | Neo FFI | 6 | pads | procoffrgem3 | 30 | |
| 47 | Brief Form PID 5 BF Audit | Brief Form PID 5 BF Audit | 6 | pads | procoffrgem3 | 30 | |
| 48 | PTSD scale | PTSD scale | 6 | pads | procoffrgem3 | 30 | |
| 49 | CT Scan Request form | CT Scan Request form | 50 | pads | procoffrgem3 | 30 | |
| 50 | Blood donor questionnarie and consent from | Blood donor questionnarie and consent from | 20 | pads | procoffrgem3 | 30 | |
| 51 | Master stock ledger for Blood components | Master stock ledger for Blood components | 5 | nos | procoffrgem3 | 30 | |
| 52 | Reaction form | Reaction form | 10 | pads | procoffrgem3 | 30 | |
| 53 | GP A label Whole blood | GP A label Whole blood | 250 | sheet | procoffrgem3 | 30 | |
| 54 | GP B label Whole blood | GP B label Whole blood | 250 | sheet | procoffrgem3 | 30 | |
| 55 | GP O label Whole blood | GP O label Whole blood | 250 | sheet | procoffrgem3 | 30 | |
| 56 | GP AB label Whole blood | GP AB label Whole blood | 250 | sheet | procoffrgem3 | 30 | |
| 57 | GP-A label PRBC | GP-A label PRBC | 250 | sheet | procoffrgem3 | 30 | |
| 58 | GP B label PRBC | GP B label PRBC | 250 | sheet | procoffrgem3 | 30 | |
| 59 | GP O label PRBC | GP O label PRBC | 250 | sheet | procoffrgem3 | 30 | |
| 60 | GP AB label PRBC | GP AB label PRBC | 250 | sheet | procoffrgem3 | 30 | |
| 61 | GP A label EFP | GP A label EFP | 250 | sheet | procoffrgem3 | 30 | |
| 62 | GP B label EFP | GP B label EFP | 250 | sheet | procoffrgem3 | 30 | |
| 63 | GP O label EFP | GP O label EFP | 250 | sheet | procoffrgem3 | 30 | |
| 64 | GP AB label EFP | GP AB label EFP | 250 | sheet | procoffrgem3 | 30 | |
| 65 | Sticker for Gp A | Sticker for Gp A | 20 | sheet | procoffrgem3 | 30 | |
| 66 | Sticker for Gp B | Sticker for Gp B | 20 | sheet | procoffrgem3 | 30 | |
| 67 | Sticker for Gp O | Sticker for Gp O | 20 | sheet | procoffrgem3 | 30 | |
| 68 | Sticker for Gp AB | Sticker for Gp AB | 20 | sheet | procoffrgem3 | 30 | |
| 69 | Certificate for blood donor | Certificate for blood donor | 500 | nos | procoffrgem3 | 30 | |
| 70 | Medical case sheet | Medical case sheet | 200 | pads | procoffrgem3 | 30 | |
| 71 | Consent Form | Consent Form | 60 | pads | procoffrgem3 | 30 | |
| 72 | Form G Form of Consent | Form G Form of Consent | 100 | pads | procoffrgem3 | 30 | |
| 73 | Form F Form of Consent | Form F Form of Consent | 100 | pads | procoffrgem3 | 30 | |
| 74 | Hemetology forms | Hemetology forms | 50 | pads | procoffrgem3 | 30 | |
| 75 | Bio Chemistry forms | Bio Chemistry forms | 50 | pads | procoffrgem3 | 30 | |
| 76 | Investigation Chart | Investigation Chart | 200 | pads | procoffrgem3 | 30 | |
| 77 | Prescrition pad | Prescrition pad | 200 | pads | procoffrgem3 | 30 | |
| 78 | Injury report forms | Injury report forms | 1,000 | sheet | procoffrgem3 | 30 | |
| 79 | Monthly Diet Sheet | Monthly Diet Sheet | 600 | sheet | procoffrgem3 | 30 | |
| 80 | Form Intake output chart | Form Intake output chart | 60 | pad | procoffrgem3 | 30 | |
| 81 | Birth Notification Card Blue Male | Birth Notification Card Blue Male | 500 | nos | procoffrgem3 | 30 | |
| 82 | Birth Notification Card Pink Female | Birth Notification Card Pink Female | 500 | nos | procoffrgem3 | 30 | |
| 83 | Eagle Matrix forms colours | Eagle Matrix forms colours | 60 | pad | procoffrgem3 | 30 | |
| 84 | MLC Register four colour pages | MLC Register four colour pages | 10 | nos | procoffrgem3 | 30 | |
| 85 | Black cheque | Black cheque | 10 | pads | procoffrgem3 | 30 | |
| 86 | Death Report Form | Death Report Form | 300 | nos | procoffrgem3 | 30 |
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Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT Mandate copy certified by bank
DD or Fixed Deposit Receipt (FDR) as EMD security with scanned proof and hardcopy delivery within 5 days
Proof of service office in Jammu (address and contact details)
Any undertaking of financial standing (no liquidation/bankruptcy)
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for administrative forms tender in Jammu 2026?
Bidders must establish a Jammu service office, submit PAN, GSTIN, cancelled cheque, and EFT mandate, and provide EMD ₹34,627 via DD or FDR. Include scanned proof and deliver hardcopy within 5 days of bid end; comply with option clause allowing 25% quantity variation.
What documents are required for Jammu Army forms procurement?
Submit PAN, GSTIN, cancelled cheque, EFT mandate certified by bank, and EMD via DD/FDR; furnish proof of Jammu service office; provide undertaking of financial integrity; include technical/commercial bid as per T&C.
What is the EMD amount for the Army forms tender in Jammu?
The EMD amount is ₹34,627. Bid security can be furnished by Demand Draft in favor of Commandant 166 Military Hospital or a pledged Fixed Deposit Receipt; scanned proof with bid and hardcopy delivered within 5 days.
Are there any delivery time extensions in this tender?
Yes. Delivery follows the original delivery order date; if the buyer exercises the option clause, additional time = (additional quantity / original quantity) × original delivery period, with a minimum 30 days and possible extension up to the original delivery period.
What is the scope of items covered by this Jammu procurement?
The scope encompasses 86 administrative forms and registers, including Master Ledger, Incoming Dak Register, Immunization Card formats (blue/pink), consent forms, PAC forms, medical records, and related documentation, as indicated in the BOQ.
What are the GST requirements for bidders in this tender?
Bidders must determine GST applicability themselves; reimbursement will be at actuals or the lower applicable rate, subject to the quoted GST percentage; no central GST handling by the purchaser.
What is the required office location for bidders?
Bidders must have a service providing office located in Jammu area to qualify; this is a crucial eligibility condition stated in the ATC.
What forms of EMD submission are accepted for this bid?
EMD can be submitted as an online Demand Draft in favor of Commandant 166 Military Hospital or as a Fixed Deposit Receipt; ensure scanned proof is uploaded and hardcopy delivered within 5 days of bid end date.
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Documents 4
GeM-Bidding-9562489.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS