Co-operative Department Bihar Tractor (V1) Tender 2026 - ISI/AAA/TRTL Standards Required, 25% Quantity Variations

Tender Overview

Co-operative Department Bihar invites bids for Tractors (V1) procurement, with an estimated value not disclosed and an EMD of ₹35,000. The tender targets suppliers capable of delivering tractors, with key generic mechanical parameters defined. Although the BOQ is empty, the scope emphasizes machine-grade specifications, service coverage within the state, and adherence to post-sales support requirements. A notable differentiator is the option clause allowing a 25% quantity increase/decrease at contract award and during currency, at contracted rates, with delivery timelines anchored to the original delivery period and adjusted per formula. The procurement context centers on reliable agricultural machinery supply through a Bihar government channel, with emphasis on delivery discipline and service readiness.

Technical Specifications & Requirements

• Product category: Tractors (V1)
• Key generic parameters:
  • Max Engine Power (HP)
  • Maximum PTO Power (HP)
  • Operator Station
  • Engine Aspiration System
  • Type of Wheel drive
  • Type of Steering
• Delivery/contract flexibility: option clause permits up to 25% quantity variation during and after award; extended delivery time tied to quantity adjustments with minimum 30 days, initial period may be shorter.
• Service & support: dedicated service center within the state of each consignee location for carry-in warranty; on-site warranty coverage option; 30-day setup window for new centers post-award; dedicated toll-free service line and escalation matrix required.
• Warranty and penalties: defects rectification within 15 days; penalty 0.5% per week of unit price for delays; cumulative penalties capped at 10% of total contract value; potential execution from alternative sources with PBG forfeiture.

Terms, Conditions & Eligibility

• EMD: ₹35,000 (as per tender terms).
• Delivery terms reference the original delivery period with potential extension per option clause; extended time calculations apply per formula with minimum 30 days.
• Service infrastructure: bidder must establish functional service centers within the state if not present at bidding; evidence of service capability is required for payment release.
• Support commitments: dedicated/toll-free service number and escalation matrix are mandatory.
• Warranty enforcement: penalties and PBG interplay; risk of cost recovery for post-warranty service via alternate suppliers if needed.
• Compliance: bidders must adhere to all buyer-added terms, including delivery and service commitments to Bihar government procurement norms.