North Central Railway Food Service Tender for Round-the-Clock Meal Preparation & Subsidized Meals 2026
Bid Publish Date
15-Sep-2026, 2:50 pm
Bid End Date
06-Oct-2026, 3:00 pm
EMD
₹5,00,000
Value
₹1,06,03,895
Location
Progress
Tender Overview
North Central Railway (Indian Railways) invites bids for round-the-clock provision of own ration meals and subsidized meals, including consumption, serving, and utensil cleaning. Estimated value ₹10,603,895 with EMD ₹500,000. Location details not disclosed; bidder must establish service presence in consignee state. Scope includes 24/7 meal preparation, serving logistics, and utensil cleaning, supported by service offices within the consignee state. Contracts may incorporate quantity/duration flexibility up to 25% as per terms, and FDR-based EMD submission. This tender emphasizes operational continuity and compliance with purchaser-specific terms.
- Organization: North Central Railway
- Department: Indian Railways
- Category: Custom Bid for Services (round-the-clock catering)
- Estimated Value: ₹10,603,895; EMD: ₹5,00,000
- Key differentiator: 24/7 service requirement with potential scope expansion up to 25%
- Unique aspect: Service Office in consignee state; FDR as EMD option and 5-day hardcopy delivery
Technical Specifications & Requirements
- No technical specifications are published in the BOQ; tender focuses on service delivery for on-board meals, subsidized meals, consumables, serving, and utensil cleaning
- EMD mechanism: ₹500,000 via fixed deposit receipt (FDR) or online; FDR must be pledge-signed and deliverable within 5 days of bid end/opening
- Documentation: bidders must provide evidence of a local service office in the state of consignee; delivery of hardcopy EMD/FD within 5 days
- Qualitative expectations: continuous round-the-clock catering capability; robust quality control and hygienic handling practices
- Financial integrity: bidder should not be under liquidation or bankruptcy; must submit undertaking
Terms, Conditions & Eligibility
- Quantity/Duration flexibility: up to 25% increase in contract quantity or duration
- Service presence: office of service provider located in the state of consignee; documentary evidence must accompany bid
- EMD/Performance: EMD via Fixed Deposit Receipt or pledge; dual submission of scanned proof and hardcopy within 5 days
- Financial health: bidder must demonstrate sound financial standing; no ongoing liquidation or bankruptcy
- Compliance: bidders must adhere to all buyer-added terms, including delivery and acceptance conditions
- Payment terms: standard government payment cycles; ensure supply chain readiness and timely invoicing
- Miscellaneous: ensure submission of all required documents as per terms and conditions
Key Specifications
-
Service category: Round-the-clock ration meals and subsidized meals for railway passengers/staff
-
Estimated value: ₹10,603,895
-
EMD: ₹500,000
-
EMD method: Fixed Deposit Receipt (FDR) or online payment
-
Delivery/office requirement: Local service office in consignee state
-
Documentation: FDR proof and hardcopy submission within 5 days
Terms & Conditions
-
25% quantity/duration increase allowed with consent
-
Office of service provider must be in consignee state
-
EMD to be provided as FDR or online with 5-day hardcopy delivery
-
Bidder must not be under liquidation or bankruptcy
-
No BOQ items; scope is catering and utensil cleaning
Important Clauses
Payment Terms
Government payment cycles apply; ensure timely invoicing and compliance with delivery milestones
Delivery Schedule
Service office located in consignee state; 5-day window to deliver hardcopy EMD documentation
Penalties/Liquidated Damages
Not explicitly stated; penalties may apply per standard railway procurement terms for non-performance
Bidder Eligibility
-
Evidence of local service office in consignee state
-
No ongoing liquidation or bankruptcy
-
Financial statements showing stability (last 2-3 years)
Tender Data
Bid Details
Quantity
1
Similar Category
On-Board Housekeeping Service(OBHS) for Railways
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
80
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - Round the clock Provision for the preparation of own ration meals and subsidized meals including consumables serving and utensil cleaning
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
30
Delivery Details
Delivery Locations
1
Delivery Cities
Jhansi
Delivery Pincodes
284003
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Manju Khare | 284003,Operating Movement Section, DRM Office campus North Central Railway Jhansi | Jhansi | Uttar Pradesh | 284003 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 16
GeM-Bidding-9895487.pdf
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
PAN card details
Experience certificates for similar round-the-clock catering or large-scale meal services
Financial statements demonstrating stability (last 2-3 years)
EMD submission (FDR or online) and scanned copy
Technical bid documents confirming capability for 24/7 service
OEM authorizations or supplier certifications (if applicable)
Undertaking that bidder is not under liquidation or bankruptcy
Frequently Asked Questions
How to bid for the round-the-clock catering tender in NCR?
Bidders must submit an EMD of ₹500,000 via FDR or online, provide a local service office in the consignee state, and include financial statements. Ensure no liquidation status and furnish undertakings. The bid should comply with buyer terms, with hardcopy EMD delivered within 5 days of bid end/opening.
What documents are required for the North Central Railway catering tender 2026?
Required documents include GST registration, PAN, experience certificates for large-scale meal service, 2-3 years of financials, EMD proof (FDR or online), technical bid for 24/7 catering, and any OEM authorizations or certifications relevant to food service operations.
What is the EMD amount and acceptable submission method for this tender?
EMD amount is ₹500,000. It can be submitted as a Fixed Deposit Receipt or online payment, with the FDR endorsed for withdrawal only by the pledgee. A scanned copy must accompany the bid, and the hardcopy must reach within 5 days after bid end/opening.
Are there quantity or duration adjustments allowed in this NCR tender?
Yes, quantity and duration may be increased up to 25% at the time of contract issue, with the option to extend scope further with the service provider's consent during lump-sum contracts.
What are the delivery/officer requirements for this railway catering contract?
The contractor must establish an office in the state of the consignee and provide documentary evidence. This ensures ongoing support, service availability, and timely responses to railway requirements during the contract period.
What are the essential eligibility criteria for this railway procurement?
Bidders must have a non-liquidation status, provide financial statements, demonstrate experience in large-scale meal services, maintain GST/PAN credentials, and supply evidence of a local service office in the consignee state to qualify for the bidding process.