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Odisha Power Generation Corporation Limited Gear Lubricants Tender IS 8406 IS 7623 Conformity 2025

Bid Publish Date

04-Dec-2025, 11:45 am

Bid End Date

15-Jan-2026, 12:00 pm

Value

₹14,00,000

Location

JHARSUGUDA , ODISHA

Latest Corrigendum Available

Progress

Issue04-Dec-2025, 11:45 am
Corrigendum05-Jan-2026
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

4342

Category

Gear Lubricants For Enclosed Industrial Gear Drives conforming to IS 8406

Bid Type

Two Packet Bid

Key Highlights

  • • IS 8406 (Q2) and IS 7623 (Q3) conformity required for gear lubricants and grease
  • • Single-estimated-value tender: ₹1,400,000 with quantity variation allowance up to 25%
  • • Delivery terms governed by option clause with calculated extension rules (minimum 30 days)
  • • No BOQ items listed; details on packaging, rating or grade not provided
  • • Organization emphasizes IS-standard compliance and flexible supply under contract
  • • No explicit EMD amount published; bidders must verify on portal
  • • Location referenced as Odisha state; procurement by a state energy department
  • • OEM/brand specifics not stated; bidders should bring generic IS-conformant products

Categories 4

LUBE OIL PETROLEUM PRODUCT MOBIL OIL GEAR

Tender Overview

Odisha Power Generation Corporation Limited (Energy Department Odisha) invites bids for Gear Lubricants for Enclosed Industrial Gear Drives conforming to IS 8406 (Q2) and Multipurpose Industrial Grease (V2) conforming to IS 7623 (Q3). Estimated value is ₹1,400,000 with no BOQ items listed. Location is Odisha state, India. The procurement emphasizes standards compliance and performance under fluctuating quantities via an option clause allowing ±25% quantity variation. The absence of detailed start/end dates suggests bidders should align with standard OPS procurement timelines and delivery scheduling linked to purchase orders. A unique differentiator is the explicit conformance to two IS standards and a flexible delivery framework under the option clause, impacting scheduling and pricing strategy.

Technical Specifications & Requirements

  • Product categories: Gear lubricants for enclosed industrial gear drives; Multipurpose industrial grease (V2)
  • Standards: IS 8406 (Q2); IS 7623 (Q3), with corresponding quality tiers
  • Compliance focus: ISO-like quality assurance implied by IS standard conformance; no BoQ items documented
  • Estimated value: ₹1,400,000; no explicit EMD value published
  • Delivery scope: Delivery timing governed by option clause; baseline schedule tied to original delivery orders; extended delivery times calculated per formula, minimum 30 days
  • Documentation cues: No explicit technical specs beyond standards; bidders should prepare standard lubricant certifications and IS conformance proofs

Terms, Conditions & Eligibility

  • EMD: Not disclosed in provided data; bidders should monitor tender portal for exact amount
  • Option clause: Quantity may be increased/decreased by up to 25% at contract award and during contract currency at contracted rates
  • Delivery period mechanism: Calculated extension formula based on (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days
  • Compliance: Bidders must comply with option clause and delivery terms as stated
  • Documentation expectations: Prevalent T&C norms for government lubricant procurements; prepare IS conformity certificates and supplier qualifications to meet IS 8406 and IS 7623 requirements

Key Specifications

    • Product categories: Gear lubricants for enclosed industrial gear drives; Multipurpose industrial grease (V2)
    • Standards to meet: IS 8406 (Q2); IS 7623 (Q3)
    • Estimated contract value: ₹1,400,000
    • Delivery mechanism: Option clause enabling ±25% quantity adjustment
    • Delivery timing: Calculated extension with minimum 30 days
    • Documentation: IS conformity certificates and standard lubrication data sheets

Terms & Conditions

  • Option Clause: ±25% quantity variation at contract execution and during currency

  • Delivery: Calculated extension period with minimum 30 days if quantity changes

  • Standards: IS 8406 (Q2) and IS 7623 (Q3) conformance required

Important Clauses

Delivery & Quantity Variation

Quantity may vary ±25%; delivery period extends per formula: (Increase/Original) × Original days, minimum 30 days

Standards Compliance

Products must conform to IS 8406 (Q2) and IS 7623 (Q3); evidence via appropriate certification documents

Payment Terms

Not specified in data; bidders should anticipate standard government payment terms post acceptance

Bidder Eligibility

  • Proven supply experience in lubricants for industrial gear systems

  • GST registration and valid PAN card

  • Financial stability demonstrated by annual turnover and audit reports

  • Compliance with IS 8406 and IS 7623 respective conformance

  • OEM authorization if required by tender terms

Past Similar Tenders (Historical Results)

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Posted: 18 August 2025
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Posted: 11 September 2025
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South Central Railway Gear Lubricants for Enclosed Industrial Gear Drives IS 8406 Tender 2025

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KRISHNA, ANDHRA PRADESH

Posted: 19 November 2025
Closed: 29 November 2025
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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar lubricant supply

4

Financial statements demonstrating stability

5

EMD or alternative security as per portal guidance

6

Technical bid documents showing IS 8406 IS 7623 conformity

7

OEM authorization (if applicable) for IS 8406/IS 7623 grade lubricants

8

Product data sheets and quality certifications for lubricants

Corrigendum Updates

3 Updates
#1

Update

05-Jan-2026

Extended Deadline

15-Jan-2026, 12:00 pm

Opening Date

15-Jan-2026, 12:30 pm

#2

Update

25-Dec-2025

Extended Deadline

05-Jan-2026, 12:00 pm

Opening Date

05-Jan-2026, 12:30 pm

#3

Update

15-Dec-2025

Extended Deadline

25-Dec-2025, 12:00 pm

Opening Date

25-Dec-2025, 12:30 pm

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for gear lubricants tender in Odisha under IS standards

Bidders should prepare IS 8406 (Q2) and IS 7623 (Q3) compliant lubricants data, obtain OEM authorizations if needed, and include GST, PAN, financial statements, experience certificates, and EMD as per portal guidance. The submission should align with the option-clause quantity variation and delivery terms.

What documents are required for Odisha lubricant procurement submission

Required documents include GST certificate, PAN, experience certificates for similar supply, financial statements, EMD/security proof, IS conformity certificates for IS 8406 and IS 7623, OEM authorization if applicable, and product data sheets showing lubricant grade and performance.

What are the technical specifications for IS 8406 and IS 7623 lubricants

Technical specs demand compliance with IS 8406 (Q2) for gear lubricants and IS 7623 (Q3) for multipurpose grease. Provide certification marks, batch test results, viscosity data, and supplier QA certifications confirming conformance to the two IS standards.

When is the delivery schedule for Odisha gear lubricants tender

Delivery timing follows the option clause. Initial delivery is tied to original order dates; additional quantity extends delivery by (Increased/Original) × Original period, with a minimum 30 days per extended calculation.

What is the EMD amount for Odisha lubricant procurement

EMD details are not disclosed in the data provided. Bidders should check the tender portal for the exact EMD amount and acceptable payment mode to ensure bid validity and compliance with submission deadlines.

How to verify bidder eligibility for IS-conformant lubricant tender in Odisha

Eligibility includes proven supply experience in similar gear-lubricant projects, valid GST and PAN, financial stability, IS 8406/IS 7623 conformity proofs, and OEM authorizations if required. Ensure documentation aligns with terms and submission format.

What are the key penalties or performance terms for this tender

Penalties are not explicitly listed; bidders should anticipate standard performance-based clauses and ensure compliance with delivery timelines under the option clause to avoid penalties or liquidated damages as defined in policy.

How to submit IS 8406 IS 7623 compliant lubricants in Odisha

Prepare supplier qualification packets including data sheets, IS conformity certificates, OEM authorizations, and regulatory documents. Upload product specs proving IS 8406 and IS 7623 compliance, along with financial and legal documents, and ensure EMD is deposited as per the portal guidelines.