Indian Council Of Agricultural Research Web-Based Research Data Management System Tender 2026– Varansi Training & Deployment
Bid Publish Date
01-Sep-2026, 4:02 pm
Bid End Date
22-Sep-2026, 5:00 pm
EMD
₹30,000
Location
Progress
Key Highlights
- • 3 years govt-sector experience requirement with contracts to support eligibility
- • ₹30,000 EMD; submission will hinge on financial standing and non-liquidation status
- • OEM authorization or OEM-certified reseller requirement for installation and training
- • Training program: 5 employees, 7 days at ICAR-IIVR, VARANASI
- • Site visit option with bidder-borne costs and indemnification conditions
- • GST handling: actual or applicable rate, whichever is lower, within quoted GST percentage
Tender Overview
The Indian Council Of Agricultural Research (ICAR), under the Department Of Agricultural Research And Education (DARE), seeks design, development, deployment, training and maintenance of a Web-Based Research Data Management System. The scope includes end-to-end software design, implementation, deployment and post-implementation support, with training for 5 employees at ICAR-IIVR, JAKHINI, VARANASI for 7 days. The Bidder must demonstrate financial stability and comply with government procurement norms, including GST considerations. An EMD of ₹30,000 applies, and OEM authorization or trusted reseller support is required. Site visits are allowed at bidder cost, with installation and commissioning by OEM-certified personnel. The project emphasizes government-grade data management capabilities and end-user training to ensure smooth adoption.
Technical Specifications & Requirements
- Product/service: Web-Based Research Data Management System design, development, deployment, and maintenance
- Training: 5 employees, 7 days at ICAR-IIVR, VARANASI
- End-User Documentation: End User Certificate or standard format as per buyer
- Eligibility: 3 years of demonstrated supply to Central/State Govt/PSU for similar category products; OEM authorization required where applicable
- Compliance: Installation/commissioning by OEM-certified resources; GST handling as per actuals; site visit terms apply
- Warranty/Support: Post-implementation support and maintenance terms to be specified by bidder; training coverage included
- Delivery/Implementation: Notified through bid; site acceptance testing may be part of deployment
- Security/Standards: Any stated standards should be provided by bidder; ensure data management system security considerations
Terms, Conditions & Eligibility
- EMD: ₹30,000 (payment terms to be clarified in bid)
- Experience: 3 years in supplying similar government-category products; contracts/copies to be submitted
- End User Certificate: Provided in buyer’s standard format if requested
- Authorization: OEM authorization or OEM-certified reseller details required
- Training: 5 employees for 7 days at ICAR-IIVR, VARANASI; training scope to be detailed by bidder
- Site Visit: Optional; bidder bears visit costs; entry on consent terms
- GST: Bidder pays GST; reimbursement as per actuals or applicable rate, whichever is lower
Key Specifications
-
Web-Based Research Data Management System with deployment and maintenance
-
5 users training for 7 days at ICAR-IIVR, VARANASI
-
OEM authorization or OEM-certified reseller required
-
3 years govt/PSU supply experience with contracts
-
GST handling per actuals or applicable rates
Terms & Conditions
-
EMD of ₹30,000; vendor must maintain valid financial health
-
3 years govt/PSU experience with proven contracts
-
OEM authorization required for installation and training
-
Training scope: 5 participants, 7 days at VARANASI
-
Site visit optional; bidder bears cost and indemnifies buyer
Important Clauses
Payment Terms
GST reimbursement on actuals or applicable rate; payment terms to be detailed in the bid
Delivery Schedule
Implementation timeline to be defined by bidder; acceptance testing may be required
Penalties/Liquidated Damages
LD provisions to be specified in the bid; ensure compliance with project timelines
Bidder Eligibility
-
3 years of govt/PSU supply experience in similar software categories
-
Non-liquidation and financial stability
-
OEM authorization or OEM-certified reseller presence
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
6
OEM Avg. Turnover
48
Past Performance
50 %
Warranty Period
3 days
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Design, Development, Deployment, Training and Maint. of Web-Based Research Data Management System
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
14
Pre-Bid & Qualification
Pre-Bid Date
10-09-2026 11:00:00
Pre-Bid Venue
ICAR-IIVR, JAKHINI, VARANASI
Delivery Details
Max Delivery Days
50
Delivery Locations
1
Delivery Cities
Varanasi
Delivery Pincodes
221305
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| SUSHIL GUPTA | 221305,Indian Institute of Vegetable Research, P.B. No. 1, P.O. Jakhini, Shahanshahpur, Varanasi - 221305, U.P. | Varanasi | Uttar Pradesh | 221305 | 1 | 50 | - |
Authority Records
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Documents 4
GeM-Bidding-9814586.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates showing govt/PSU supply in last 3 years
Financial statements or turnover details
EMD payment acknowledgement
Technical bid documents and solution architecture
OEM authorization or reseller authorization with contact details
End User Certificate format (if requested by buyer)
Frequently Asked Questions
How to bid for ICAR web data management system tender Varansi
Bidders must submit GST registration, PAN, and 3 years govt/PSU supply experience proofs, plus OEM authorization. The EMD is ₹30,000. Training for 5 participants over 7 days at ICAR-IIVR Varansi is required; installation must be done by OEM-certified personnel.
What documents are required for ICAR data management system bid 2026
Required documents include GST certificate, PAN, experience certificates, financial statements, EMD payment proof, OEM authorization, technical bid with architecture, and End User Certificate if requested. Site visit terms and training plan details should be included.
What are the training requirements for ICAR IIVR Varansi bid 2026
The bidder must train 5 employees for 7 days at ICAR-IIVR, Varansi. Training scope should cover system usage, data onboarding, security protocols, and maintenance processes, with a detailed training agenda attached to the bid.
What is the EMD amount for ICAR data management tender 2026
The End Money Deposit (EMD) required is ₹30,000. Payment methods and submission deadlines will be specified in the bid document; ensure EMD is valid through bid submission and includes proper reference.
What experience criteria are required for ICAR government bid 2026
Bidder or its OEM must demonstrate 3 years of regular manufacturing and supply to Central/State Govt or PSU for the same category products; provide contract copies showing yearly quantity fulfillment.
Which installation terms apply to OEM authorization in ICAR tender
OEM authorization or certified reseller must provide an authorization form with name, designation, address, email, and phone; installation, commissioning and testing must be performed by OEM-certified resources or authorized resellers.
What GST conditions apply to ICAR procurement of data management system
Bidders must handle GST on their own; GST reimbursement is as per actuals or applicable rates, whichever is lower, within the quoted GST percentage. Ensure compliance with local tax rules for digital services.