Tender Notice for Providing Outsourcing for Kanva dam, Kanva IB sub division office and canal maintenance of Kanva reservoir for the year 2026-27 in KARNATAKA

Bidders shall not be under a declaration of ineligibility for corrupt and fraudulent practices issued by Government of Karnataka

It shall be the responsibility of the Bidder to ensure credit of Tender Processing Fee and EMD into the respective receiving bank accounts of e-Procurement on or before the last date and time of bid submission.

EMD Payments through e-Payment mode shall be made as one single transaction and payments made in part are liable for rejection.

Tenders from Joint ventures are not acceptable.

The Intending bidder should furnish the relevant Firm registration certificate

Bidders shall not be under a declaration of ineligibility for corrupt and fraudulent practices issued by any State Government/Government of India/Union Territory

It shall be the responsibility of the Bidder to ensure credit of Tender Processing Fee and EMD into the respective receiving bank accounts of KPP portal on or before the last date and time of bid submission

EMD Payments through e-Payment mode shall be made as one single transaction and payments made in part are liable for rejection

Bid validity: The Bid shall be initially valid for 90 days from the opening of financial bid. If necessary, the CNNL will seek extension in the bid validity period beyond 90 days.

The bidder is required to ensure browser compatibility of the computer well in advance to the last date and time for receipt of tenders. The departments shall not be responsible for non-accessibility of KPP portal due to internet connectivity issues and technical glitches at bidders end

Bidder shall pay Contract Management Module processing fees of 0.025% of the contact value (Min Rs. 500/- & Max Rs 7500/-) soon after contract has been issued to bidder

Tender document is non-transferable. Conditional tenders are liable for rejection, The officer competent to accept the tenders shall have the right to reject any or all the tenders without assigning any reason and whatsoever

The tender processing fee will neither be refunded nor will be transferred to other works

As per Karnataka state Government order LD/300/LET/2006 Bangalore dated 01.01.2007 and Government letter no PW/134/BMS/2007 dated 27.07.2007, a sum amounting to 1% of the bill amount will be deducted towards constructions labour welfare fund

All scanned documents to be uploaded shall be in original and the Executive Engineer reserves the right to verify the documents before approval & The CNNL reserves the right to cancel the tender process at any stage without assigning any reason as well to reject any or all the bids without assigning any reason. The CNNL also reserves the right to reject any bid on the basis of unsatisfactory past performance of a bidder or warranted termination of past contract or freak bids

The CNNL also reserves the right to modify/relax any of the terms and conditions of the tender by declaring / publishing such amendments in a manner that all prospective Agencies/parties to be kept informed about it.

In the case of the death of the contractor after executing the agreement /commencement of the work, his legal heir, if is an eligible registered contractor and is willing can execute and compete the work at the accepted tender rates irrespective of the cost of the work

The the successful tenderer, within 07 days of the receipt of the letter shall deliver to the Employer a Security deposit in the form of e-BG/NSC/DD/FDR in the name of the Executive Engineer, MP Division Bangalore South District, Ramanagara for additional security for unbalanced tenders in accordance with the conditions of contract

Successful Bidder should submit the ESI & EPF details paid in the attached Appendix 5 & 6

The Agency shall furnish wages slips to all the employees indicating Gross wages and Net wages showing all the statutory deductions. The agency shall make the payment of wages to the outsourced employees within the 5th of following month and submit the bills for reimbursement within 10th of the following month along with statutory deductions with all details. The Agency shall make the payment of wages to outsourced staff deployed through individual Bank Account and shall arrange to remit all statutory deductions like ESI/PF to the designated authorities along with the Agencys contribution as per law, wherever applicable. If the Agency fails in the above or there is any complaint of delay or improper deduction, the Principal Employer shall pay directly all dues an deduct the same from the agencys bill as provided in the Contract Labour (Regulation & Abolition) Karnataka Rules

The Contractor is bound by Prevailing labour act & other statutory requirements during the course of Contract/services & the tenderer should give 3 bill receipts in which one is given to the employee, one should be submitted for the payment of concerned office.

Due in the payment of employee by the Agency or any harassment to the employee, complaint shall be lodged against that agency in the police station for necessary action by the department Employment of the employee working in the department should be continued if instructed by the department Removal of the employee without any appropriate reason, advance deposition of money and question of forfeiting their salary should not be arised. If arises the tender of particular agency will be rejected (As per rules, action will be initiated against any employee by the department)

Accidental benefit insurance records of each employee should be provided to the Department.

Considering the availability of funds the bill of the agency will be paid

Contractor should engage locally available experienced Manpower for operation & maintenance

It is the sole responsibility of the contractor to register EPF & ESI to engaged Manpower and to deposit corresponding amount to respective accounts

Prevailing GST shall be paid to the tendered amount separately.

The Bidder should provide valid present postal address and contact number for Communication

Minimum of 33% female candidates to be provided in Percentage of reservation and As per Vide Government order, all the rules to be followed.

It shall be responsibility of the agency to maintain the MIS/data of the Staff.

The general Rules as prescribed by the State Government or the DPAR from time to time shall be applicable.

The Agency shall provide leave facilities as per the Karnataka Shops and Commercial Establishments Act, 196l and Rules, 1963 to the staff deployed and also the list of gazetted holidays with pay, declared by the Government. However, due to exigencies of work by the CNNL, such leave shall be withdrawn by giving prior notice

The outsourced staff deployed to the CNNL, shall be under the direct control and supervision of the Agency. The employees shall not have any claim whatsoever against the CNNL

The duration of the agreement is for one year

The scope of agreement shall be liable for alteration by way of deletions or additions at the discretion of the Executive Engineer, CNNL MP Division Bangalore South District, Ramanagara

In case the Agency fails to seek clarification if any, in writing from the CNNL regarding any doubts or ambiguities with regard to any clause in the agreement, the decision of the Executive Engineer, MP Division Bangalore South District, Ramanagara on such issues shall be final.

The Agency shall ensure that the service provided is in accordance with the conditions stipulated in the agreement. If any outsourced security staff employed by the Agency deployed to carry out the work of CNNL , is considered undesirable by the CNNL, it shall be the responsibility of the Agency to withdraw the said staff from the work of CNNL and substitute the position/s with suitable manpower immediately. Such withdrawn security staff shall not be re-deployed by the Agency for any other work in the CNNL

The Agency shall make the payment of wages/salaries and other statutory benefits to the outsourced security staff through A/c payee crossed cheque only/or remit it in their bank accounts.

The CNNL shall not be responsible for any damage/injury sustained by outsourced staff of the Agency during the course and arising out of their work/duty in and around the office premises.

The outsourced staff deployed by the Agency shall be the employees of the Agency only. The appointment Order, Service Conditions Leaves and all other statutory obligations including termination due to misconducts is the sole obligation of the Agency. CNNL shall communicate any such critical issues to the Agency.

Breach of contract/ work order In case the Agency is found in breach of any condition(s) of tender or supply order, at any stage during the supply/service period, or adopts any unfair practice for the purpose of this tender either before or after issue of work order, its EMD/Security Deposit/ performance Bank Guarantee is liable for forfeiture. Further, the CNNL reserves the right to initiate legal action as per law and also to debar the defaulting Agency concerned from participating in the CNNL Tenders for three years.

To prevent disputes and litigations, it shall be accepted as an in separable part of the Agreement that in matters with regard to interpretation of Agreement, mode of procedure and carrying out the work, the decision of the Executive Engineer,MP Division Bangalore South District, Ramanagara shall be final and binding on the Agency. The Agency shall be available to be contacted in case of any need at any time, i.e.,24x7 on all days.

In case, the Agency fails to supply the specified services or if its services are found to be unsatisfactory, the contract can be terminated by the CNNL by giving one months notice- The performance guarantee/security in that case shall be forfeited.Suppression/misrepresentation of any factual information or furnishing false/incorrect information by any bidder shall render summary rejection of the bid. The contract, if made, will be liable to be terminated. EMD/Security Deposit/Performance Bank Guarantee will also be liable for forfeiture along with criminal prosecution, if wan-anted. The decision of the Nigama in this regard shall be final and binding.

Release of Security Deposit / Performance Bank Guarantee: These will be released after 60 days of the expiry of the period of Agreement or one month after the final bill is paid, whichever is later, by adjusting any dues to the CNNL In case of any dispute or proceedings in any court / authority on a matter arising out of the Agreement, the Security Deposit/ Performance Bank Guarantee shall not be released until the proceedings are disposed of even in the event of the Agreement coming to an end.

No escalation in rates by the successful tenderer on any account in any form shall be entertained by the CNNL during the Agreement period.

The CNNL reserves the right to increase/decrease the number of personnel depending upon the actual requirement.

Any attempt by Agency to bring pressure towards the CNNLs decision making process will make the Agency liable for disqualification for participation in the present tender. Such Agency may also be liable to be debarred from bidding for the CNNL tenders in future for a period of three years.

The decision of the CNNL arrived at during various stages of the evaluation of the bids is final and no representation of any kind shall not be entertained.

The Agency or its personnel shall not divulge or disc lose to any person, any details of office, operational process, technical know-how, security arrangement, administrative/organizational matters, etc.

Valid License required under Contract Labour Act,1970 should be submitted by the successful service provider within 15 days of Issue of Letter of Acceptance.

PAN and GST Registration certificates and recent 3 B return forms should be mandatorily uploaded at the time of bidding.

Provision for Service Charges at 5% has been considered in the Estimate. The intending bidder has to quote for the service charges separately. Service Charges will not be paid to the Bidder who does not quote or claim the same.

The Tenderer has to quote his service charges for supplying of manpower for individual service for the arrived amount considering minimum wages for Manpower

The Contractors / agency who have registered in Labour welfare Department Karnataka for supply of manpower are only eligible to participate in this tender and they must enclose the Certificate issued by the Competent Authority for having registered in the Labour welfare Department

The intending bidder / Contractors / agency should be registered with ESI, EPF & other relevant Departments and should upload registration copies at the time of bidding and should abide with all the timely rules prescribed by the Labour welfare department, ESI & EPF

The bidder shall be paid only after depositing ESI & EPF to the respective labourers and submitting the relevant documents regarding the same

Sanctioned rates are all inclusive of Basic wages, VDA, ESI & EPF. Hence, Successful bidder has to mandatorily deposit prevailing EPF and ESI amount to the account of labours engaged and a Copy of the same is to be submitted on or before 5th of every month

The intending tenderer should be registered with Goods and Service Tax department (GST) and furnish the GST registration certificate along with GST paid challan

Successful Bidder should submit the month wise GST amount paid for the work in the attached Annexure J.

The intending tenderers should be registered under Professions Tax Act and furnish corresponding certificate of registration

The intending tenderers whose contracts have been terminated / fore closed by any employer during the previous years due to non-fulfilment of contractual obligations / noncompliance of statutory obligations are not eligible to bid. The tenderer should clearly specify and submit declaration stating that they do not fall under this category

The bidder / Contractors / agency are only responsible for Payment of wages and allowances for labour / staff and also violation of any rules / conditions prescribed by the Labour welfare department. There will not be any direct relation between this Department and labor / staff

Payment of salaries / wages to the Manpower by the tenderer should not be less than the minimum wages as notified by Karnataka state Government time to time

Payment of salaries / wages to the Manpower by the successful tenderer should be made on or before 5th of every Month with all the emoluments and details to be submitted in the attached Appendix 4

Manpower supplied by the successful bidder should work as per the job card provided while issuing the Notice to Proceed with the Work (Work Order).

As per the Karnataka GO Contractor has to follow Reservation in policy in Appointment of Outsource Employees Reservation should be implemented in outsourcing recruitment as per Karnataka Government Circular No. C.ASU 06 Seneni 2024 Dated: 20.5.2024.

Engaging of the labors from the Successful bidder has to be mandatorily as per the reservations made under GO DPAR 06 2024, dated 20-05-2024. The same category wise reservation for the stipulated sanctioned number of Manpower along with Caste certificate has to be submitted by the successful bidder during the process of tender approval

The tenderers shall not quote below the sanctioned rates, else the tender will be rejected

The Tenderer is bound to pay the Employees salary even if there is non-availability of grant in the department & Bidder should be in a position to pay Employees salaries though the payment made by department is delayed.

The Executive Engineer reserves the right to select the staff / labour proposed by the Successful bidder and shall also have right to ask for replacement at any time during the contract period

If any changes in rate Appendix 3 with by any order subsequently the difference in cost would be borne by the Employer

The Service Provider shall submit to the Employer the list of personnel deployed by him along with proof of meeting prescribed Qualification and experience, medical certificate, police verification of character and antecedents, personal details such as names of parents, address (temporary and permanent), telephone number (if available) and passport size photograph for record by the Employer.

In case of long (not more than 7 days) and unauthorized absence of any of the personnel, the Service Provider shall take immediate steps for replacement to ensure that the work of the CNNL office will not suffer.

If personnel provided by the Service Provider to the Office are found to be indulging in any undesirable or unfair activities in the Office premises, the Service Provider will solely be responsible for all the consequences, apart from, liberty of The EXECUTIVE ENGINEER, CNNL, MP Division Bangalore South District, Ramanagara to lodge a complaint before appropriate authorities.

Violation of any of the above terms and conditions by the service provider results in termination of contract or forfeiture of performance security deposit or both.