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Indian Army Belgaum Karnataka Procurement of Office Consumables & Paper Supplies 2025 – ISI/ISO Standards, OEM Installation

Bid Publish Date

14-Nov-2025, 10:12 am

Bid End Date

02-Dec-2025, 9:00 am

Location

BELAGAVI , KARNATAKA

Progress

Issue14-Nov-2025, 10:12 am
Technical19-11-2025 13:07:23
Financial
AwardCompleted
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Quantity

3300

Category

Xerox copier paper FS size

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: Installation/Commissioning by OEM or OEM-certified resource
  • • Technical standards: Malicious Code Certificate; Data Sheet alignment with bid parameters
  • • Special clauses: Option to increase/decrease quantity up to 25% at contract; extended delivery rules
  • • Eligibility: 3 years govt supply experience in similar category products; primary product value must meet criterion
  • • Warranty/AMC: Not explicitly stated; terms emphasize delivery, installation, and compliance
  • • Penalties/Performance: Liquidated damages not specified; LD details to be gleaned from final contract
  • • Delivery/Installation: Address specified by Buyer; installation by OEM resources
  • • Documentation: PAN, GSTIN, cancelled cheque, EFT Mandate; End User Certificate as applicable

Categories 46

ADHESIVE BITUMINOUS MATERIAL DISTRIBUTOR TALC BUCKET COPIER PAPER WATERPROOF PAPER MATERIALS BACKHOE INTEGRATED CIRCUITS HYDRAULIC SHOVEL RAIN COAT ANGLE BRACKETS MARKING TOOLS SPOTTING SCOPE CENTRE TABLE CUSTOMIZED DECALS LAPAROSCOPIC INSTRUMENTS SCISSORS BLANK FLASH CARDS MACHINE PINS COMPRESSED SHEET STAPLER PLASTIC CORRUGATED BOX POTATO PAPER ROLL TOWEL BALL PEN BOX ALPHABET STAMPS FILTER RETAINERS WHEAT FLOUR ELECTRIC ROPE SHOVEL CUTTER DISTILLATION PAPER AND PRINTING SERVICES PEN STRING INSTRUMENTS BOX FILE HARDWARE AND FASTENERS CALENDAR LOADER SUPPLY OF SYNTHETIC FABRIC DRINKS AND ALCOHOLIC BEVERAGES PRINTING AND WRITING PAPER

Tender Overview

The Indian Army (Department Of Military Affairs) in Belgaum, Karnataka invites bids for a broad range of stationery and office consumables, including Xerox copier paper, plotter paper rolls, highlighters, laminates, staplers and related items. The procurement spans 83 line items, with a flexible quantity clause under the purchase option terms. Bidders must meet government procurement norms and provide product data sheets. The contract emphasizes OEM installation/commissioning by authorized personnel and compliance with safety and cyber standards. The scope targets consistent supply to a defense establishment, with emphasis on data sheet verification and end-user certificate alignment.

Technical Specifications & Requirements

  • No public item-wise technical specs are listed; emphasis on data sheet alignment with offered products.
  • Data Sheet of offered products must be uploaded and match bid parameters.
  • Installation/Commissioning: to be performed by OEM or OEM-certified resources or authorized resellers.
  • End User Certificate, if requested by Buyer, to be provided in Buyer’s standard format.
  • Experience: bidder or OEM must have 3 years of regular supply to Central/State Govt/PSU for similar products; copies of contracts to support annual quantity delivered.
  • Malicious Code Certificate: bidder must certify hardware/software is free from embedded malware breaches.
  • Data integrity: ensure GSTIN, PAN, cancelled cheque, EFT Mandate copies are provided; vendor code creation requirements apply.
  • 83 total items include diverse office stationery and paper products; item-specific specs will be cross-checked via the Data Sheet.

Terms, Conditions & Eligibility

  • EMD details not disclosed in public disclosures; bidders must comply with standard EMD procedures.
  • Experience: minimum 3 years in govt procurement of similar category products; primary product value must satisfy criterion.
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; Data Sheet uploaded; End User Certificate as applicable.
  • Delivery/Installation: if scope includes installation, must be performed by OEM-certified personnel; terms specify address and general delivery framework.
  • Compliance: Malicious Code Certificate; data sheet consistency; data mismatches may lead to bid rejection.
  • Purchase option: quantity may vary up to ±25% with staged delivery timelines; extended delivery calculations apply per clause.
  • Financials: ensure financial documents per terms; vendor code creation prerequisites apply.

Key Specifications

  • Product category: Office stationery and paper supplies (83 items listed in BOQ)

  • Data Sheet: Upload and verify against offered specifications

  • Installation/Commissioning: by OEM-certified personnel or authorized reseller

  • End User Certificate: provided in Buyer’s standard format if requested

  • Experience: minimum 3 years govt supply history; provide copies of relevant contracts

  • Malicious Code Certificate: certify absence of embedded malicious code

  • Compliance: PAN, GSTIN, cancelled cheque, EFT Mandate required

Terms & Conditions

  • Option clause allows ±25% quantity variation at placement and during currency with extended timelines

  • Delivery/installation to be conducted at specified address; OEM-led installation

  • Mandatory data sheet alignment, End User Certificate when requested, and Malicious Code Certificate

Important Clauses

Payment Terms

Not disclosed publicly; final terms to be defined in contract; standard govt payment may apply

Delivery Schedule

Delivery period linked to purchase order; additional time rules apply when option clause exercised

Penalties/Liquidated Damages

LD details not specified in summary; to be defined in contract terms

Bidder Eligibility

  • 3 years of govt procurement experience for similar office categories

  • Regular supply to Central/State Govt/PSU; primary product value criterion met

  • Authorized OEM installation capability or OEM-certified reseller present

Documents 4

GeM-Bidding-8474939.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Indian Army Department Of Military Affairs Stationery Tender 2025 – A4 Paper, Registers, Pens, Office Supplies – 2025

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GEM

Bill of Quantities (BOQ) 83 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 DVD RW hp DVD RW hp 20 pieces agebrbgm 60
2 Xerox copier paper FS size Xerox copier paper FS size 160 pieces agebrbgm 60
3 Plotter paper Roll 24 Plotter paper Roll 24 2 pieces agebrbgm 60
4 CD mailer CD mailer 100 pieces agebrbgm 60
5 Highlighter pen Highlighter pen 40 pieces agebrbgm 60
6 Lamination waterproof sheet A4 Lamination waterproof sheet A4 200 pieces agebrbgm 60
7 Lamination waterproof sheet Legal size Lamination waterproof sheet Legal size 200 pieces agebrbgm 60
8 Rulled Register 2 Qr Rulled Register 2 Qr 30 pieces agebrbgm 60
9 Xerox copier paper A3 size Xerox copier paper A3 size 5 pieces agebrbgm 60
10 CD R CD R 50 pieces agebrbgm 60
11 Plotter paper Roll 36 Plotter paper Roll 36 2 pieces agebrbgm 60
12 Tag cotton 8 inch Tag cotton 8 inch 30 pieces agebrbgm 60
13 Stapler 24 by 6 Kangaro Small Stapler 24 by 6 Kangaro Small 20 pieces agebrbgm 60
14 Fluid correction pen Fluid correction pen 30 pieces agebrbgm 60
15 Stapler pin big size Stapler pin big size 40 pieces agebrbgm 60
16 Blank file cover as per sample Blank file cover as per sample 100 pieces agebrbgm 60
17 Xerox copier paper A4 size Xerox copier paper A4 size 185 pieces agebrbgm 60
18 Scissors Large Scissors Large 10 pieces agebrbgm 60
19 Envelop clothlined 10 into 14 pkt of 100 Envelop clothlined 10 into 14 pkt of 100 5 pieces agebrbgm 60
20 Calculator 12 Digit Calculator 12 Digit 10 pieces agebrbgm 60
21 Green Lace 72 pcs bdl Green Lace 72 pcs bdl 20 pieces agebrbgm 60
22 Ball pen maxwriter Ball pen maxwriter 150 pieces agebrbgm 60
23 Packaging Tape 2 transparent Packaging Tape 2 transparent 40 pieces agebrbgm 60
24 Envelop clothlined 12 into 16 pkt of 100 Envelop clothlined 12 into 16 pkt of 100 4 pieces agebrbgm 60
25 Rulled Register 1 Qr Rulled Register 1 Qr 20 pieces agebrbgm 60
26 Sponge Damper 10 pcs box Sponge Damper 10 pcs box 2 pieces agebrbgm 60
27 Eraser Apsara Eraser Apsara 25 pieces agebrbgm 60
28 V7 Luxor Hitecpoint Pilot pen Blue V7 Luxor Hitecpoint Pilot pen Blue 50 pieces agebrbgm 60
29 Rulled Register 4 Qr Rulled Register 4 Qr 15 pieces agebrbgm 60
30 Pencil Apsara Pencil Apsara 30 pieces agebrbgm 60
31 Box File Box File 30 pieces agebrbgm 60
32 Glue stick Glue stick 100 pieces agebrbgm 60
33 Sticky Notes pad 3 into Yellow 100 sh Sticky Notes pad 3 into Yellow 100 sh 10 pieces agebrbgm 60
34 Punching Machine Kangaroo Punching Machine Kangaroo 5 pieces agebrbgm 60
35 Envelop 11 into 5 Pkt of 100 Envelop 11 into 5 Pkt of 100 24 pieces agebrbgm 60
36 Plastic scale 12 Plastic scale 12 20 pieces agebrbgm 60
37 Stapler 10 by 4 Kangaro Big Stapler 10 by 4 Kangaro Big 30 pieces agebrbgm 60
38 Cello tape 1by 2 different colours Cello tape 1by 2 different colours 20 pieces agebrbgm 60
39 Stapler Pin Small Stapler Pin Small 200 pieces agebrbgm 60
40 White Board Marker pen White Board Marker pen 10 pieces agebrbgm 60
41 Card sheet Yellow and Pink Card sheet Yellow and Pink 3 pieces agebrbgm 60
42 Rulled Register 3 Qr Rulled Register 3 Qr 25 pieces agebrbgm 60
43 Paper cutter Big Paper cutter Big 10 pieces agebrbgm 60
44 Envelop 9 into 4 white pkt of 100 Envelop 9 into 4 white pkt of 100 15 pieces agebrbgm 60
45 OHP marker pen OHP marker pen 30 pieces agebrbgm 60
46 T Shape Paper Pins T Shape Paper Pins 25 pieces agebrbgm 60
47 Self adhesive Flags Self adhesive Flags 50 pieces agebrbgm 60
48 Glass Paper weight 100 gms Glass Paper weight 100 gms 5 pieces agebrbgm 60
49 Envelop 6 into 4 white pkt of 100 Envelop 6 into 4 white pkt of 100 10 pieces agebrbgm 60
50 Envelop clothlined 10 into 4 pkt of 100 Envelop clothlined 10 into 4 pkt of 100 10 pieces agebrbgm 60
51 Paper cutter small Paper cutter small 10 pieces agebrbgm 60
52 Gum bottle 200 gms Gum bottle 200 gms 20 pieces agebrbgm 60
53 Gem clip plastic coated Gem clip plastic coated 30 pieces agebrbgm 60
54 Steel poker Steel poker 10 pieces agebrbgm 60
55 Permanent Marker pen Permanent Marker pen 25 pieces agebrbgm 60
56 Omega clip Board Omega clip Board 10 pieces agebrbgm 60
57 ECLET correction tape 12 M into 5mm ECLET correction tape 12 M into 5mm 5 pieces agebrbgm 60
58 Talc Sheet transparent Talc Sheet transparent 100 pieces agebrbgm 60
59 V7 Luxor Hitecpoint Pilot pen Red Green Black V7 Luxor Hitecpoint Pilot pen Red Green Black 45 pieces agebrbgm 60
60 Ball pen maxwriter Red and Black Ball pen maxwriter Red and Black 100 pieces agebrbgm 60
61 Add Gel Refill Add Gel Refill 50 pieces agebrbgm 60
62 Add Gel Pen Blue Add Gel Pen Blue 50 pieces agebrbgm 60
63 Brown Tape 3 Inch width 50mtr length Brown Tape 3 Inch width 50mtr length 30 pieces agebrbgm 60
64 Sketch pen set Sketch pen set 40 pieces agebrbgm 60
65 Excel Bond paper 90 gsm 100 sh Excel Bond paper 90 gsm 100 sh 4 pieces agebrbgm 60
66 Binder clips 25mm Binder clips 25mm 30 pieces agebrbgm 60
67 Binder clips 41mm Binder clips 41mm 30 pieces agebrbgm 60
68 Binder clips 19mm Binder clips 19mm 30 pieces agebrbgm 60
69 Cloth manjarpath for packing Cloth manjarpath for packing 50 pieces agebrbgm 60
70 Cotton thread Ball Pkt of 10 balls Cotton thread Ball Pkt of 10 balls 10 pieces agebrbgm 60
71 Sutli plastic Sutli plastic 20 pieces agebrbgm 60
72 Pen Stand Pen Stand 15 pieces agebrbgm 60
73 Plastic Mug Plastic Mug 50 pieces agebrbgm 60
74 Plastic Dust Bin Plastic Dust Bin 50 pieces agebrbgm 60
75 Note Pads Desk Pad Note Pads Desk Pad 24 pieces agebrbgm 60
76 Towel Hand Turkish Napkin Towel Hand Turkish Napkin 20 pieces agebrbgm 60
77 Bucket Plastic 20Ltr Bucket Plastic 20Ltr 20 pieces agebrbgm 60
78 V5 Luxor Hitecpoint Pilot pen Blue V5 Luxor Hitecpoint Pilot pen Blue 20 pieces agebrbgm 60
79 Stamp Pad self Inking Small Stamp Pad self Inking Small 15 pieces agebrbgm 60
80 Stamp Pad self Inking Big Stamp Pad self Inking Big 15 pieces agebrbgm 60
81 Towel Big Turkish Towel Big Turkish 20 pieces agebrbgm 60
82 Pencil Sharpner Pencil Sharpner 25 pieces agebrbgm 60
83 File Binder File Binder 100 pieces agebrbgm 60

Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate copy certified by Bank

5

Data Sheet of offered product(s)

6

End User Certificate in Buyer’s standard format (if requested)

7

Experience certificates / contracts evidencing 3 years govt procurement

8

OEM authorization or certification for installation/commissioning

9

Malicious Code Certificate

Corrigendum Updates

0 Update

Technical Results

S.No Seller Item Date Status
1ANOOP PLYWOOD AGENCY   Under PMA-19-11-2025 13:07:23Qualified
2CHANSON MART PRIVATE LIMITED   Under PMA-24-11-2025 02:55:33Disqualified
3ESS KAY HOME CARE   Under PMA-22-11-2025 10:37:22Disqualified
4M/s AP Engineering & infra   Under PMA-19-11-2025 14:04:24Qualified
5M/S RELIABLE OFFICE SUPPLIERS   Under PMA-22-11-2025 17:58:34Disqualified
6POOJA STEEL INDUSTRY   Under PMA-19-11-2025 15:36:10Qualified
7sai office suppliers   Under PMA-24-11-2025 09:59:33Disqualified
8SAMIR BOOK STALL   Under PMA-24-11-2025 10:54:34Disqualified
9SUN INFOTECH   Under PMA-19-11-2025 15:09:26Disqualified

Financial Results

Rank Seller Price Item
L1ANOOP PLYWOOD AGENCY(MSE)( MSE Social Category:General )    Under PMA₹3,23,005Item Categories : DVD RW hp,Xerox copier paper FS size,Plotter paper Roll 24,CD mailer,Highlighter pen,Lamination wat
L2M/s AP Engineering & infra (MSE)( MSE Social Category:General )    Under PMA₹3,30,505Item Categories : DVD RW hp,Xerox copier paper FS size,Plotter paper Roll 24,CD mailer,Highlighter pen,Lamination wat
L3POOJA STEEL INDUSTRY (MSE)( MSE Social Category:General )    Under PMA₹3,37,505Item Categories : DVD RW hp,Xerox copier paper FS size,Plotter paper Roll 24,CD mailer,Highlighter pen,Lamination wat

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid on Indian Army Belgaum office supplies tender 2025?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT Mandate; upload Data Sheet for offered products; provide OEM authorizations if installation is required; ensure 3 years govt procurement experience with supporting contracts.

What documents are required for govt stationery tender in Belgaum?

Required documents include PAN, GSTIN, cancelled cheque, EFT Mandate, Data Sheet, End User Certificate if requested, OEM authorization, and contracts demonstrating 3 years govt supply experience; Malicious Code Certificate also mandatory.

What installation requirements are specified for this Indian Army tender?

Installation/commissioning must be carried out by the OEM or OEM-certified resource or authorized reseller; ensures proper integration with supplied items and adherence to security guidelines.

What is the data sheet requirement for offered products?

Bidder must upload a detailed Data Sheet for each offered item; it must precisely match bid parameters; any mismatch may lead to bid rejection per terms.

What are the eligibility criteria for govt supply experience?

Bidder or OEM must have regularly manufactured and supplied similar products to govt bodies for 3 years; provide copies of contracts showing yearly quantity delivery.

What is required for Malicious Code Certification in this bid?

Bidder must certify that offered hardware/software do not contain embedded malicious code that could hinder functions or cause damage, as part of security compliance.

What is the scope of quantity variation under the option clause?

The purchaser can vary quantity up to ±25% of bid quantity at contract placement and during currency; additional time is calculated and subject to a minimum of 30 days.

What are the key delivery terms for delivery to Belgaum?

Delivery is to be performed to the specified address in Belgaum, Karnataka; final delivery timeline depends on purchase order and option clause, with extended periods calculated accordingly.