Indian Army New Delhi AV & IT Hall System SITC Tender 2025 – 50% Quantity Option, 26 Million EMD, Parade Road

Tender Overview

Organization: Indian Army (Department Of Military Affairs) in NEW DELHI, DELHI seeks SITC of a wide-range audio-visual, conferencing, control, display and integration solutions for a secretary-level hall. The procurement covers 54 items including ceiling mounted speakers, amplifiers, beam forming mics, DSP controllers, 110 inch interactive panels, 75 inch displays, 8x8 matrix switches, video controllers, touchscreens, lighting, power, UPS, data walls, content management software, media players, outdoor displays, and related cabling, racks, and accessories. Estimated value and start/end dates are not published; however, the bid requires an EMD of ₹26,000,000 and a comprehensive installation/commissioning scope. Delivery is to be at the formal address: Opposite Manekshaw Center, Parade Road, Delhi Cantt. A unique feature is the option clause allowing up to 50% quantity variation during contract execution, with extended delivery timelines calculated per the original ratio, subject to minimum 30 days. The scope emphasizes integration, programming, and comprehensive AMC for first and second year post-commissioning.

Technical Specifications & Requirements

• Scope of Supply: Supply, Installation, Testing and Commissioning of advanced AV/IT systems including seating hall control, video conferencing, display walls, LED displays, content management software, indoor/outdoor media players, and cable/connectors as per requirements.
• Key equipment categories: Ceiling mounted speakers, amplifiers, beam-forming array microphones, DSPs, video conference system with camera, 110" IFP, 75" confidence monitor, 8x8 seamless matrix switcher, video controller, touchscreen controllers, tile lights, light management processors, 5 KVA online UPS, data wall (163"), 75" display panels, LED display screens (6’x8’), all-weather speakers, curved outdoor displays, CMS for indoor/outdoor displays, media players, HDBT transmitter/receiver, cable cubby, racks, workstations, podium with mic/PC, web-based scheduler software, entrance touchscreen for scheduler display, and related integration/programming.
• Delivery/Installation: Not specified; installation at Delhi Cantt address; comprehensive AMC for first and second year.
• Standards/Compliance: Not specified in tender text; rigorous integration and site commissioning implied.

Terms, Conditions & Eligibility

• EMD: ₹26,000,000 (mandatory); payment terms not detailed in provided text.
• Delivery Clause: Option to increase/decrease quantity up to 50%; additional delivery time formula based on original period with a minimum of 30 days.
• Financial Standing: Bidder must have non-liquidation/court proceedings; submit undertaking.
• Turnover Criteria: Minimum average annual turnover over last 3 years; OEM turnover criteria also required; audited Balance Sheets or CA certificate to be uploaded.
• GST: Bidder advised to verify GST applicability; reimbursement as actuals up to quoted rate.
• Scope Clause: Bid price must cover all costs including installation/testing/commissioning.
• Product Lifecycle: No obsolescence; products must have at least 3 years residual market life; OEM support implied.
• Delivery Location: Opposite Manekshaw Center, Parade Road, Delhi Cantt 110010.