Indian Army Flex Posters / Banners Tender 2026 Department Of Military Affairs Q4 - 25% Quantities Extension, 3 Years Govt Experience
Bid Publish Date
17-Oct-2026, 1:40 pm
Bid End Date
20-Oct-2026, 2:00 pm
Progress
Key Highlights
- • Quantitative flexibility: up to 25% quantity variation allowed during contract and currency
- • Government experience: minimum 3 years supplying same/similar products to Central/State Govt or PSU
- • Pricing scope: bid must cover Supply, Installation, Testing, Commissioning and operator training
- • Financial health: bidders must meet minimum average turnover criteria over the last three years
- • Compliance: products must have at least 6 years residual market life and not be OEM end-of-life
- • Documentation: mandatory PAN, GSTIN, cancelled cheque, EFT mandate for vendor-code creation
- • No BoQ items: procurement leans on branding collateral rather than fixed itemizations
- • Delivery impact: extended delivery time rules defined by option clause and original delivery period
Tender Overview
The Indian Army, Department Of Military Affairs, issues a tender for Flex Posters / Banners (V2) under Q4 procurement. The scope covers supply, installation, testing, commissioning of flex posters/banners and operator training, with embedded statutory clearances if applicable. The buyer reserves the right to adjust quantity by up to 25%, both at contract award and during the currency, at contracted rates. Bidders must show at least 3 years of experience in manufacturing/supplying similar government-category products, and meet minimum turnover criteria as per the bid document. The absence of BoQ items indicates a broad, image-heavy print collateral requirement rather than a fixed-pack specification. Unique factors include option-driven quantity changes and mandatory compliance with vendor-code-related documentation. The procurement is organized by the Indian Army under the Department Of Military Affairs, targeting centralized supply for defense communications/branding materials.
Technical Specifications & Requirements
- Product category: Flex Posters / Banners (V2) for Q4 cycle
- Scope: Supply, Installation, Testing, Commissioning (SITC) and operator training; statutory clearances, if any
- Experience: minimum 3 years in government or PSU supply of similar products; include contractor contracts demonstrating yearly quantity delivery
- Turnover: minimum average annual turnover over the last three financial years as stated in the bid document; audited balance sheets or CA certificates acceptable
- Obsolescence: offered products must have at least 6 years residual market life and not be end-of-life per OEM
- Delivery/adjustments: quantity may increase up to 25%; delivery timeline linked to original period with extensions calculated per formula
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate, vendor-code related documents
- Category notes: no explicit BOQ items; focus on branding print materials and associated logistics
Terms, Conditions & Eligibility
- EMD/Performance: required under terms; specific amount not provided in data; ensure bid includes appropriate security
- Experience requirement: minimum 3 years of government/PSU supply experience; primary product must meet this criterion in case of bunch bids
- Turnover: minimum average turnover over the last three years as per bid document; include audited statements or CA certificates
- Scope: price must include SITC and operator training; any statutory clearances are the bidder’s responsibility if applicable
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; vendor-code creation documentation
- Delivery: adherence to delivery windows; option-driven extensions possible with computation based on original vs increased quantity
- Warranty/Penalties: not detailed in data; bidders should expect standard government contract penalties and warranty terms if specified in final bid
Key Specifications
-
Product: Flex Posters / Banners (V2) for Q4 procurement
-
Scope: Supply, Installation, Testing, Commissioning and operator training
-
Experience: minimum 3 years in government/PSU supply of similar items
-
Life-cycle: offered items must be 6 years residual market life
-
Quantity: up to 25% extension allowed during contract and currency
-
Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; vendor-code related docs
Terms & Conditions
-
Delivery extension by option clause with minimum 30 days if original period < 30 days
-
3 years govt/PSU experience with relevant contracts required
-
Turnover criterion must be met with audited statements or CA certificate
Important Clauses
Payment Terms
Not specified in data; bidders should expect standard government terms including security deposit and milestone payments
Delivery Schedule
Delivery period linked to original order; extended time calculated as (Increased quantity / Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not detailed; bidders should anticipate LDs per standard government contract terms if specified in final bid
Bidder Eligibility
-
Regularly manufactured and supplied similar products to Central/State Govt Organizations or PSUs for 3 years
-
Evidence of contracts with yearly quantity delivery during each year
-
Minimum average turnover over the last three financial years as per bid document
Tender Data
Bid Details
Quantity
4
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
5
OEM Avg. Turnover
2
Past Performance
40 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Flex Posters / Banners (V2) (Q4)
Delivery Details
Max Delivery Days
20
Delivery Locations
1
Delivery Cities
LEH
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | LEH | LEH | - | - | 4 | 20 | - |
Authority Records
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Documents 2
GeM-Bidding-10051898.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate certified by Bank
Audited Balance Sheets for last 3 years or CA certificate indicating turnover
Contracts/agreements demonstrating 3 years of government PSU supply
OEM authorizations and prior similar project proofs (if applicable)
Vendor-code creation documentation
Frequently Asked Questions
How to bid for Indian Army flex posters tender in 2026?
Bidders must meet eligibility criteria including 3 years govt/PSU supply experience, maintain required turnover per bid rules, and provide PAN, GSTIN, cancelled cheque, and EFT mandate. Ensure your proposal covers SITC plus operator training and deliver within original delivery timelines with potential 25% quantity variation.
What documents are required for Army banners procurement bid 2026?
Submit PAN, GSTIN, cancelled cheque, and EFT mandate; include proof of 3-year govt/PSU supply contracts, audited financials or CA turnover certificates, OEM authorizations if applicable, and vendor-code creation documents to participate.
What are the technical requirements for flex posters V2 in this tender?
Expected requirements include supply, installation, testing, commissioning and operator training for flex posters/banners; ensure compliance with brand guidelines and any OEM life-cycle expectations; no fixed BoQ items indicated.
What is the expected delivery extension mechanism in this Army tender?
The option clause allows up to 25% quantity increase; extended delivery time uses formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days.
What turnover evidence is acceptable for bidder eligibility in this procurement?
Provide certified Audited Balance Sheets for the last three years or a Chartered Accountant/Cost Accountant certificate showing the turnover figures; if the firm is under 3 years, use post-incorporation completed years.
Are there any end-of-life constraints for products in this Army tender?
Yes. Offered items must have at least 6 years residual market life and must not be declared end-of-life by the OEM during the contract period.
What are the key payment terms and security requirements likely for this bid?
Though not detailed, bidders should expect standard government terms with EMD/security deposits and milestone-based payments; ensure readiness with POS/online payments and bank guarantees if required.
What qualifies as eligible experience for the primary product in bunch bids?
In bunch bids, the primary product with the highest value must meet the 3-year govt/PSU supply criterion; provide relevant contracts and performance proofs for the primary item.