Supply of AFC Bundle 42E30 G/H/I/J
Hindustan Petroleum Corporation Ltd
VISAKHAPATNAM, ANDHRA PRADESH
Posted:
14 March 2025
Closed:
28 March 2025
GEM
GEM
Hindustan Petroleum Corporation Ltd 4-UV-522 Supply Tender Visakhapatnam Andhra Pradesh 2026
Bid Publish Date
02-Jun-2026, 3:54 pm
Bid End Date
12-Jun-2026, 4:00 pm
Location
Progress
Issue02-Jun-2026, 3:54 pm
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Key Highlights
- • Exact product name: 4-UV-522 and its procurement as a goods supply
- • Quantity variation: option to increase/decrease up to 25% of bid/contract quantity
- • Delivery timeline logic: additional time formula based on quantity and original delivery period
- • GST handling: reimbursement at actuals or applicable rates, subject to cap
- • Documentation for bidder code creation: PAN, GSTIN, cancelled cheque, EFT mandate
- • Invoicing rule: invoice to be raised in consignee name with consignee GSTIN
- • ATC document: mandatory uploaded terms (view and comply)
- • No BOQ items; SCOPe limited to supply of goods; all costs included in bid price
Tender Overview
Hindustan Petroleum Corporation Ltd in Visakhapatnam, Andhra Pradesh (530001) invites bids for the Supply of 4-UV-522. The scope is strictly supply of goods, with no BOQ items listed. The tender notes a flexible quantity clause allowing up to 25% variation from the bid/contract quantity and potential extensions within specified delivery logic. Bidders must align with GST compliance and invoicing in the consignee name with the consignee GSTIN. Documentation includes standard vendor-code prerequisites. This procurement focuses on timely delivery, GST applicability, and post-award quantity adjustments under the option clause. Unique aspects include the absence of detailed technical specs in the data and a requirement to adhere to the ATC terms uploaded by the buyer.
Technical Specifications & Requirements
- Product name: 4-UV-522 (supplies to HPCL, Visakhapatnam)
- Category: Supply of goods; scope of supply includes all costs in bid price
- Delivery location: Visakhapatnam, Andhra Pradesh
- Standards/Compliance: Not specified in the available data; bidders should reference the uploaded ATC document for exact compliance
- Quantities/Value: No BOQ items; quantity may adjust under option clause; delivery timing is linked to last date of the original delivery order
- Documentation: GST, PAN, EFT mandate, cancelled cheque; GSTN and vendor-code creation per terms
- Commercial terms: GST reimbursement “as per actuals or applicable rates, whichever is lower” per bid
Terms & Eligibility
- EMD/Performance terms: Not specified in data; option clause allows 25% quantity variation during contract
- GST/PAN/EFT docs: Submit PAN, GSTIN, cancelled cheque, EFT mandate certified by bank
- Invoicing: Invoice must be raised in consignee name with consignee GSTIN
- Delivery: Delivery period linked to the original delivery order; time extension rules apply per option clause
- Scope: Bid price to include all cost components for supply of goods; no services included
- ATC: Buyer uploaded ATC document to be viewed and complied with
- GST handling: GST reimbursement subject to actuals or applicable rates (whichever is lower)
Key Specifications
-
- Product/service names: 4-UV-522 (goods supply)
-
- Quantities/value: No BOQ; quantity may vary +25% under option clause
-
- Delivery: Last date of original delivery order; extended delivery time formula applies
-
- Quality/standards: Not specified in data; refer to ATC for exact standards
-
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate required
-
- Warranty/AMC: Not specified in data; check ATC
Terms & Conditions
-
Quantity may vary by up to 25% during contract and extended periods
-
GST reimbursement governed by actuals or applicable rate, whichever is lower
-
Invoices must be in consignee name with the consignee GSTIN; GST compliance mandatory
Important Clauses
Payment Terms
GST-related reimbursement at actuals or applicable rates; no explicit payment schedule provided in data
Delivery Schedule
Delivery starts from the last date of the original delivery order; option-based time extensions apply with formula
Penalties/Liquidated Damages
Not specified in data; refer to uploaded ATC for penalties if any
Bidder Eligibility
-
Bidder must be capable of supplying goods (4-UV-522) to HPCL Visakhapatnam
-
Must submit PAN, GSTIN, cancelled cheque and EFT mandate
-
Invoices must be raised in consignee name with consignee GSTIN
-
Compliance with ATC terms and full bid price including all cost components
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Supply of 4-UV-522
Authority Records
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Documents 5
GeM-Bidding-9404315.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Historical Data
Required Documents
1
PAN Card copy
2
GSTIN copy
3
Cancelled cheque copy
4
EFT Mandate copy certified by bank
5
GSTIN for consignee (invoicing requirement)
6
ATC document uploaded by Buyer (to view/comply)
Frequently Asked Questions
Key insights about ANDHRA PRADESH tender market
How to bid for the 4-UV-522 supply tender in Visakhapatnam
Bidders should prepare PAN, GSTIN, cancelled cheque, and EFT mandate for vendor-code creation. Ensure invoicing to the consignee name with consignee GSTIN, and review the uploaded ATC for exact compliance requirements. The bid price must cover all costs including delivery.
What are the eligibility criteria for HPCL Visakhapatnam procurement
Eligibility includes capability to supply goods (4-UV-522), submission of PAN and GSTIN, a valid cancelled cheque and EFT mandate, and compliance with the ATC terms. Bidders must ensure GST rates align with actuals or lower rates, and delivery within original order terms.
What documents are required to participate in this tender
Required documents include PAN, GSTIN, cancelled cheque, EFT mandate certified by bank, and proof of GSTIN for the consignee. The ATC document must be reviewed and complied with, and the bidder should have a valid vendor-code for HPCL.
What are the delivery terms for the 4-UV-522 supply
Delivery begins from the last date of the original delivery order. The option clause allows up to 25% quantity variation and the extended delivery time follows the specified formula, with a minimum 30 days as applicable.
What are the GST considerations for the HPCL tender
GST reimbursement is either at actuals or the applicable rate, whichever is lower, subject to the quoted GST percentage. Bidders must ensure GSTIN details are accurate and invoices reflect the consignee GSTIN.
Where can I view the ATC terms for this procurement
The ATC document has been uploaded by the buyer; bidders should click the ATC link in the tender portal to view and comply with all specific conditions before submission.
How is quantity variation handled in this HPCL tender
The purchaser may increase or decrease the quantity up to 25% at contract award and during currency, with delivery time adjusted by the formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
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Documents 5
GeM-Bidding-9404315.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS