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Chief Judicial Magistrate Hailakandi LED Tube Light Retrofit Tender Assam 2025 - Retrofit Type LED Light Specification and 25% Quantity Option

Bid Publish Date

21-Nov-2025, 3:44 pm

Bid End Date

01-Dec-2025, 4:00 pm

Bid Opening Date

01-Dec-2025, 4:30 pm

Location

HAILAKANDI , ASSAM

Progress

Issue21-Nov-2025, 3:44 pm
AwardPending
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Quantity

20

Bid Type

Two Packet Bid

Categories 6

DISCRETE COMPONENTS TUBE TUBE LIGHT ALTERATION OF BUILDING LED LUMINARIES ALTERATION

Tender Overview

Chief Judicial Magistrate Hailakandi invites bids for LED Tube Light (Retrofit Type) procurement in Assam, with a focus on retrofit LED tubes for judicial facilities. The tender highlights a flexible quantity clause allowing up to 25% increase during contract execution, at contracted rates, and a delivery timeframe tied to original delivery orders. The absence of BOQ items suggests a limited, document-driven procurement process requiring supplier readiness for rapid deployment and compliant installation in government premises. The opportunity targets local electrical suppliers capable of supplying and integrating retrofit LED tubes for public-sector infrastructure.

Technical Specifications & Requirements

  • Category: LED Tube Light (Retrofit Type)
  • Item count: 0 BOQ items (no itemized quantities published)
  • Standards/Compliance: Not specified; bidders should verify installation compatibility with existing luminaires and local electrical codes
  • Delivery: Based on original delivery order; extended timing formula applies if option clause is exercised
  • Price/Value: Estimated value not provided; provision for quantity variation up to 25%
  • Eligibility: Suppliers must align with government procurement norms; terms permit quantity fluctuation during contract
  • Special Clauses: Option to modify quantity and delivery timelines as per the clause; adherence to contractual rates

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity up to 25% of bid quantity at contract time and during currency
  • Delivery period starts from the last date of original delivery order; extended delivery period follows a calculated formula
  • If original period < 30 days, additional time equals the original delivery period; maximum extension to original delivery period
  • Bidders must comply with these terms and ensure readiness for retrofit LED tube installation in Assam judicial facilities

Terms & Conditions

  • Option to adjust quantity up to 25% during contract

  • Delivery timeline linked to original order date with extended period formula

  • Minimum delivery time rules: if original < 30 days, keep original period

  • Bid compliance with these terms is mandatory

Important Clauses

Payment Terms

Not specified in provided data

Delivery Schedule

Delivery period starts from last date of original delivery order; extension calculations apply

Penalties/Liquidated Damages

Not specified in provided data

Bidder Eligibility

  • Eligibility criteria not detailed in tender data; bidders should satisfy general government procurement norms

  • Experience in supplying retrofit LED lighting and installation in public sector projects is advantageous

  • GST registration and financial stability documentation typically required for government bids

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Historical Data

Required Documents

1

Experience Criteria

2

Past Performance

3

Bidder Turnover

4

Certificate (Requested in ATC)

5

OEM Authorization Certificate

6

OEM Annual Turnover

7

Additional Doc 1 (Requested in ATC)

8

Additional Doc 2 (Requested in ATC)

9

Additional Doc 3 (Requested in ATC)

10

Additional Doc 4 (Requested in ATC)

11

Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria

12

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for LED retrofit tender in Assam for Hailakandi?

Bidders should submit standard government tender documents, ensure GST registration, confirm retrofit LED tubes meet general electrical codes, and be prepared for a 25% quantity variation. The process follows Assam judicial department procurement norms; verify original delivery order dates and calculated extension rules before submission.

What documents are required for retrofit LED tender in Hailakandi?

Typical submissions include GST certificate, PAN, company profile, experience certificates for similar retrofit LED projects, financial statements, EMD (if applicable), and technical compliance declarations. Verify whether OEM authorization is required for retrofit tubes and installation capabilities in Assam courts.

What is the delivery timeline for LED retrofits in this Assam tender?

Delivery begins after the last date of the original delivery order. If the option clause is exercised, the extended period uses a formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; original period governs if shorter than 30 days.

What are the key eligibility criteria for this LED lighting procurement?

Eligibility typically includes financial stability, GST registration, technical capability for retrofit LED installations, and prior experience with government lighting projects. The purchaser requires compliance with option-based quantity adjustments and delivery extension terms.

How does the 25% quantity option affect bids for this LED tender?

Bidders should price for the base quantity while recognizing the authority may increase or decrease by up to 25% during contract execution at contracted rates. Include contingency planning for installation schedule adjustments in Assam facilities.

What standards or certifications are expected for retrofit LED tubes in this bid?

The tender data does not specify standards; bidders should aim for IS/IEC-compliant LED tubes and ensure installation safety in Assam judicial buildings. Confirm any local electrical code compliance during submission and installation.

When is the submission deadline for this LED retrofit tender?

The start/end dates are not provided in the data. Bidders must monitor the official procurement portal for Assam Judicial Department announcements and ensure readiness with all standard bidder documents, including EMD and technical bids.

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