Indian Army Department of Military Affairs iPad Pro, HP Omni Book Tender 2026 - No BOQ Specs, sample approval, option clause

Tender Overview

The tender is issued by the Indian Army under the Department Of Military Affairs for multiple high-end computing devices, including an iPad Pro (Wi-Fi) 11 256 GB Silver, and HP Omni Book 7 OLED with Intel Core Ultra 7 255H configuration, 32 GB LPDDR5 RAM and 1 TB SSD, intended for government use. The tender data shows a lack of filled start/end dates, estimated value, and EMD; however, the buyer terms include a 25% quantity variation entitlement during both pre- and post-award periods. A key differentiator is the explicit requirement for pre-approval samples before bulk manufacturing and the possibility of extending delivery timelines if samples are delayed. The presence of an ATC clause indicates emphasis on compliance verification and documentation with tender submission. This procurement highlights advanced consumer-grade devices adapted for government needs, with a formal process for sample approval and post-award modifications.

Technical Specifications & Requirements

• Product scope: iPad Pro (Wi‑Fi) 11 256 GB Silver (M5) and HP Omni Book 7 OLED with Intel Core Ultra 7 255H (32 GB LPDDR5, 1TB SSD), screen size 14/35.6 cm, operating system Windows 11 FR 0116TU.
• No concrete technical specs or numbered performance standards provided in the BOQ; reference to sample-based approval before bulk manufacturing.
• ATC clauses imply need for item briefing by seller, and uploading an item specification document prior to bid submission.
• The absence of a formal BOQ suggests bidders should plan for flexible quantity handling and rapid sample-to-bulk transition once approved.
• The option clause allows up to 25% quantity variation at contract rates, with delivery timeline recalculated accordingly.

Terms, Conditions & Eligibility

• EMD/Deposit: Not disclosed in the provided data; terms reference quantity variation and delivery extensions.
• Delivery: Extended delivery may be triggered by option clause; base delivery window tied to original delivery period with a minimum 30 days for extensions.
• Sample policy: Submit 1 advance sample within 5 days of award; buyer to approve or request modifications within 5 days; failure to approve may delay delivery without LD.
• ATC requirements: Sample briefing, documentation upload prior to RFP, and adherence to contract specifications if samples deviate.
• Contract risk: Potential termination if major deviations detected or if supply does not meet approved sample specifications.
• Bidders should be prepared for supplier obligations around pre-dispatch approvals and post-award modifications.