Indian Army Department Of Military Affairs Calliper Brake Pad Piston Ring Clutch Plate Tender Leh Jammu & Kashmir 2026

Tender Overview

The Indian Army (Department Of Military Affairs) in Leh, Jammu & Kashmir (194101) seeks procurement of multiple engine and drivetrain components, including CALIPER BRAKE PAD, PISTON RING, CLUTCH PLATE, PRESSURE PLATE, ENGINE OVERHAUL GASKET, FUEL FILTER 3 WAY, and FUEL FILTER 2 WAY. The tender allows a 25% quantity variation at contract award and during the currency of the contract at contracted rates. The winning bidder must prepare Detailed Design Drawings within 5 days of award for buyer approval; delays in approval extend delivery without LD. GST applicability is bidder’s responsibility with applicable rates; GST reimbursement aligns to actuals or lower quoted rate. Bidders must submit documents to enable Vendor Code Creation: PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate. An OEM or reseller must demonstrate 3 years of regular manufacture and supply to Central/State Govt/PSU, with contract copies to support volume in each year. A Malicious Code Certificate is required to certify absence of embedded malware in hardware and software. This tender emphasizes compliance with design approvals, supplier credibility, and regulatory GST handling.

• Organization: Indian Army
• Location: Leh, Jammu & Kashmir
• Category: Caliper brake pad, piston ring, clutch plate, pressure plate, engine overhaul gasket, fuel filter 3-way, fuel filter 2-way
• Key differentiator: 5-day design approval window; post-approval supply as per drawings; option to extend quantities at contract rates.

Technical Specifications & Requirements

No technical specifications are published in the tender data. However, the following critical requirements and context are evident:

• Product categories include CALIPER BRAKE PAD, PISTON RING, CLUTCH PLATE, PRESSURE PLATE, ENGINE OVERHAUL GASKET, FUEL FILTER 3 WAY, FUEL FILTER 2 WAY.
• Procurement hinges on approval of Detailed Design Drawings within 5 days of award, with Buyer returning approval or modifications within 5 days.
• If Buyer delays drawing approvals, the delivery period is adjusted with no Liquidated Damages; the extension is calculated from the extended date.
• Tax compliance: bidder must determine GST; reimbursement limited to actuals or the lower of the quoted GST rate.
• Eligibility requires 3 years of regular manufacture and supply of same/similar category items to government entities, supported by prior contracts.
• Security and integrity: bidders must provide a Malicious Code Certificate certifying no embedded malware in hardware/software.
• Documentation: PAN, GSTIN, Cancelled Cheque, and EFT Mandate are required for Vendor Code Creation.
• No explicit delivery timeline is published beyond the interpretation of the option clause; delivery timing will align with approved drawings and quantity variations.

Terms, Conditions & Eligibility

• Option Clause: Purchaser may increase/decrease quantity up to 25% at contract award and during currency at contracted rates; delivery period scales with the increased/decreased quantity, minimum 30 days.
• Detailed Design Drawings: Required within 5 days of award; approval or modification list provided within 5 days; delays in drawing approval extend the delivery period with no LD.
• GST: Bidder responsible for GST; reimbursement as per actuals or applicable rate, whichever is lower, capped by the quoted GST percentage.
• Vendor Code Creation documents: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate (certified by bank) must be submitted with bid.
• Experience criteria: OEM or bidder must have supplied similar items to Central/State Govt/PSU for 3 years prior to bid opening; provide copies of relevant contracts showing annual quantity supply; for bunch bids, the highest-value product must meet the criterion.
• Malicious Code Certificate: Mandatory to certify absence of embedded malicious code in both hardware and software.
• Delivery & penalties: Notwithstanding, delivery timelines are tied to design approval; penalties/LDs are not explicitly detailed beyond the option framework and drawing delay handling.