Muzaffarpur Bihar Security Equipment Tender 2026 – OEM Installation, Data Sheet, 25% Quantity Flexibility
Bid Publish Date
04-Sep-2026, 7:11 pm
Bid End Date
25-Sep-2026, 8:00 pm
Location
Progress
Tender Overview
The tender operates in MUZAFFARPUR, BIHAR, for the supply of security equipment under a government procurement framework. It specifies a 25% quantity option during order placement and potential extension up to 25% during the contract period at contracted rates. Delivery timing is tied to the original delivery order, with adjustments for extended periods. The process requires OEM installation or OEM-certified resource participation and manufacturer authorization from OEMs or authorized resellers. A Data Sheet alignment is mandatory to avoid bid rejection. GST considerations, PAN, GSTIN, and EFT mandates are to be uploaded with the bid. The opportunity emphasizes data sheet verification and vendor code creation requirements.
Technical Specifications & Requirements
- Data Sheet of offered products must accompany the bid and match technical parameters.
- Installation, commissioning, testing, and training (if applicable) to be performed by OEM/OEM-certified personnel or OEM-authorized resellers.
- Manufacturer Authorization Form required when submitting via authorized distributors or service providers.
- Data sheet mismatch constitutes grounds for rejection.
- GST applicability is bidder-determined; actual GST reimbursement follows applicable rates, subject to quoted GST maximum.
- Delivery terms align to the original delivery order with option-driven extensions, subject to 30+ days minimum extension logic.
- Documentation: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate (certified) for Vendor Code creation.
- No BOQ items available; the focus is on compliance, installation capability, and document readiness.
Terms, Conditions & Eligibility
- EMD: Not disclosed; ensure readiness for standard tender deposits as per policy.
- Delivery: Extensions allowed; extended time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
- OEM/Manufacturer Authorization required; data sheet verification mandatory.
- EFT Mandate and banking details certified by bank; Cancelled cheque copy required.
- GST handling: bidder bears GST; reimbursement as per actuals or lower applicable rates, capped to quoted GST.
- Default grounds: termination for non-compliance or inability to deliver; contractual terms maintained.
Key Specifications
-
Product/service: Security equipment supply with installation
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Quantity/Value: Not disclosed; 25% quantity option during contract
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Standards/Compliance: Not explicitly specified; data sheet verification mandatory
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Delivery: Original delivery period; extended period via option clause with calculation
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Quality/Testing: Installation, commissioning, testing by OEM/OEM-certified personnel
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Documentation: Data Sheet alignment; PAN, GSTIN, EFT mandate; Vendor Code prerequisites
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OEM requirement: Manufacturer authorization for distributors/resellers
Terms & Conditions
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Option Clause: quantity may increase up to 25% at contracted rates
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Delivery extension formula with minimum 30 days
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Data Sheet verification is mandatory for bid acceptance
Important Clauses
Payment Terms
GST handling borne by bidder; reimbursement as actuals or lower rates; payment terms unspecified
Delivery Schedule
Original delivery period applies; extended period calculated by (increased/original) × original days; minimum 30 days
Penalties/Liquidated Damages
Termination possible for material term non-compliance or failure to deliver; no explicit LD rate provided
Bidder Eligibility
-
Not under liquidation, court receivership, or similar constraints
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Authorized to supply or OEM-authorized reseller with proper authorization
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Submit PAN, GSTIN, EFT mandate, and data sheet with bid
Tender Data
Bid Details
Quantity
2
Bid Type
Service
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Warranty Period
1 years
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Advisory Bank
HDFC Bank
Pre-Bid & Qualification
Pre-Bid Date
15-09-2026 15:00:00
Pre-Bid Venue
Main Building 3rd Floor, Conference Room of Homi Bhabha Cancer Hospital & Research Centre, Muzaffarpur, Uma Nagar, Rasulpur Saidpur Bazid, Bihar.
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Muzaffarpur
Delivery Pincodes
842004
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Om Prakash | 842004,Stores Department, Homi Bhabha Cancer Hospital & Research Centre Sri Krishna Medical College & Hospital, Muzaffarpur, Bihar | Muzaffarpur | Bihar | 842004 | 2 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9848478.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
8
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Required Documents
PAN Card copy
GSTIN copy
Cancelled Cheque copy
EFT Mandate certified by Bank
Data Sheet of offered products
Manufacturer Authorization Form / OEM Authorization
Proof of GST and PAN for Vendor Code creation
Any additional bid-specific documents as per Terms and Conditions
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for security equipment tender in Muzaffarpur Bihar 2026?
To bid in Muzaffarpur, submit a Data Sheet with offerings, OEM authorization, PAN, GSTIN, Cancelled Cheque, and EFT Mandate. Ensure GST handling aligns with actuals or quoted rates. Include installation capability by OEM-certified personnel and comply with the 25% quantity option during contract.
What documents are required for security equipment procurement in Muzaffarpur?
Required documents include PAN, GSTIN, Cancelled Cheque, EFT Mandate, Data Sheet, Manufacturer Authorization, and any vendor code creation proofs. Ensure data sheet matches technical parameters to avoid bid rejection and provide GST/payment details as per terms.
What are the delivery extension rules for this Bihar tender?
Delivery extensions follow the option clause: increased quantity can extend delivery by (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. If the original period is under 30 days, the extension equals the original period.
What installation requirements accompany the security equipment bid?
Installation, commissioning, testing, and training must be performed by OEM/OEM-certified personnel or OEM-authorized resellers. This ensures correct configuration, warranty coverage, and alignment with the Data Sheet and specified scope.
How is GST handled in this Muzaffarpur tender 2026?
GST applicability is the bidder’s responsibility; reimbursement will be as per actuals or applicable rates, whichever is lower, limited to the quoted GST percentage. Plan for accurate GST invoicing and documentation.
What is the role of the Data Sheet in this bid submission?
The Data Sheet must exactly align with product specifications offered. Any unexplained mismatch may lead to bid rejection. Ensure all technical parameters are consistent with the installed equipment and installation plan.
Who can submit the bid under Manufacturer Authorization terms?
Authorized distributors or service providers must furnish Manufacturer Authorization Form with OEM details (name, designation, address, email, phone). This validates eligibility for installation and post-sale support per terms.