Prisons Administration & Reforms Department Uttar Pradesh CCTV Repair & Facility Management Lump-Sum Tender Balrampur 2026
Bid Publish Date
05-Sep-2026, 7:40 pm
Bid End Date
15-Sep-2026, 8:00 pm
Location
Progress
Tender Overview
Prisons Administration and Reforms Department, Uttar Pradesh seeks a Lump-Sum Facility Management services contract for Balrampur district jail (Balrampur, Uttar Pradesh 271201), encompassing CCTV camera repair work with consumables supplied by the service provider (included in contract cost). The scope is described as a single, consolidated service engagement with potential for scope adjustment under the buyer’s clause up to 25%. The arrangement is delivery/operations-based rather than a per-item purchase, emphasizing ongoing support, maintenance, and consumable provisioning within a fixed price framework. Unique aspects include the integration of CCTV repair within a broader facility management package and the explicit inclusion of consumables in the contract price. This tender requires bidders to align with lump-sum delivery and service standards while remaining flexible to scope expansion as permitted. bidders should prepare for a performance-driven, rate-stable contract with defined variation rights.
Technical Specifications & Requirements
- Product/Service: Lump-sum Facility Management including CCTV repair work at district jail Balrampur
- Consumables: Provided by service provider and included in contract value; no separate procurement by buyer
- Contract model: Lump-sum / fixed-price with possible scope expansion up to 25% under ATC clause
- Location: Balrampur, Uttar Pradesh 271201; site access and security clearances may apply
- Delivery/Service cadence: ongoing maintenance and repairs; response and resolution expectations to be defined in contract
- Experience/qualification: focus on capability for security equipment support and integrated facility management; no explicit itemized BOQ
- Compliance: follow terms in bidder-specific ATC; IS/ISCI or other standards not explicitly listed in data; bidders must infer essential operational capabilities
Terms, Conditions & Eligibility
- EMD: not specified in data; bidders should verify in terms and conditions and prepare applicable deposit if required
- Variation rights: buyer may increase/decrease contract quantity or duration up to 25%; post-issuance variation limited to 25%
- Commercial model: Lump-sum contract with consumables included; no separate bill of quantities
- Documentation: ensure submission aligns with standard T&C for government service contracts; verify OEM authorizations if CCTV components are brand-specific
- Payment terms: not explicitly stated; bidders should seek clarity in final ATC and contract
- Penalties/SLAs: not specified; typical practice would include response/resolution timelines and LD provisions
- Warranty/AMC: not specified; bidders should confirm warranty and post-warranty service terms in ATC
- Termination/renewal: 25% scope adjustment implies flexible renewal considerations; confirm in final contract
Key Specifications
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- Product/service names: Lump-sum Facility Management with CCTV repair for a district jail in Balrampur
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- Quantities/values: not specified; contract is lump-sum with consumables included
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- EMD/Value: not specified; verify in final ATC
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- Standards/certifications: no explicit standards listed in data; bidders should align with typical government facility management requirements
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- Delivery/installation: ongoing maintenance and repair services at jail site; consumables included in price
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- Experience: capability in security equipment maintenance and integrated facility management
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- Brand/OEM: not specified; verify in ATC if CCTV brands require authorization
Terms & Conditions
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25% variation rights: contract quantity/duration may increase/decrease by up to 25%
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Consumables included: service provider supplies all consumables within lump-sum price
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Lump-sum contract: payments tied to fixed price; no separate BOQ items
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Documentation: ensure GST, PAN, experience certificates, financials are ready for submission
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ATC compliance: bidder must review buyer-added ATC for additional terms
Important Clauses
Payment Terms
Payment terms are not explicitly detailed; verify in final ATC and contract; anticipate fixed-price payment on milestones or monthly basis per service delivery
Delivery Schedule
Ongoing facility management and CCTV maintenance at district jail Balrampur; response/resolution targets to be defined in contract
Penalties/Liquidated Damages
No LD details provided in data; bidder should confirm SLA penalties and penalties for non-performance in ATC
Bidder Eligibility
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Experience in facility management or CCTV maintenance for government or similar institutions
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Valid GST registration and PAN card
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Demonstrated ability to provide consumables within a lump-sum service contract
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Facility Management Services - LumpSum Based - district jail balrampur; cctv camera repair work; Consumables to be provided by service provider (inclusive in contract cost)
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Pre-Bid & Qualification
Pre-Bid Date
08-09-2026 13:00:00
Pre-Bid Venue
district jail balrampur
Delivery Details
Delivery Locations
1
Delivery Cities
Balrampur
Delivery Pincodes
271201
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Vijay Kumar Rai | 271201,DISTRICT JAIL BALRAMPUR | Balrampur | Uttar Pradesh | 271201 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 6
GeM-Bidding-9852834.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
7
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar facility management or CCTV maintenance work
Financial statements or turnover evidence (as applicable to the contract)
EMD/Security deposit documents (if required by ATC)
Technical bid documents demonstrating capability for CCTV repair and facility management
OEM authorizations for CCTV equipment (if specific brands are involved)
Any security clearance or site access documentation requested by Prisons Administration and Reforms Department
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for CCTV repair and facility management tender in Balrampur UP?
Bidders should submit GST, PAN, experience certificates, and financials; prepare a lump-sum price that includes all consumables; review the ATC for 25% variation rights and ensure compliance with site security requirements and OEM authorizations if specific brands are used.
What documents are required for Prisons Department UP tender in Balrampur?
Required documents include GST registration, PAN, experience certificates for similar work, financial statements, EMD if applicable, technical bid, OEM authorizations for CCTV brands, and site clearance or security documents as requested by the department.
What standards or certifications are needed for facility management bids in UP?
Tender data does not list explicit standards; bidders should demonstrate competence in security maintenance and facility management; verify ATC for any brand-specific or ISO-like certifications and ensure OEM authorizations if CCTV equipment brands are specified.
When is the variation allowed for contract quantity under this tender?
Under the buyer-added terms, contract quantity or duration may be adjusted up to 25% at the time of contract issue and may be increased further with the provider's consent during execution.
What are the payment terms for the UP Prisons CCTV maintenance contract?
Payment terms are not explicitly stated in the data; bidders should confirm in the final ATC and contract, anticipating fixed-price monthly or milestone-based payments aligned with service delivery and SLAs.
What is included in the lump-sum contract for this tender in Balrampur?
The lump-sum price covers all facility management services and CCTV repair work, with consumables supplied by the service provider included in the contract value; there is no separate BOQ itemization.
What experience is required for bidders in this UP tender?
Bidders should show prior experience in facility management or CCTV maintenance for government or similar organizations, with demonstrable capability to supply consumables and maintain security equipment at scale.
How to prepare OEM authorizations for CCTV components in this UP tender?
If the CCTV equipment brands are specified in ATC, provide OEM authorization letters validating service capability, warranty support, and availability of spare parts to meet maintenance needs within the lump-sum contract.