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Power Grid Corporation Of India Limited Office Suite Software (V3) Tender Dharmapuri Tamil Nadu 2025

Bid Publish Date

02-Jan-2026, 6:29 pm

Bid End Date

31-Jan-2026, 11:00 am

Value

₹2,12,400

Location

DHARMAPURI , TAMIL NADU

Latest Corrigendum Available

Progress

Issue02-Jan-2026, 6:29 pm
Corrigendum24-Jan-2026
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

36

Bid Type

Two Packet Bid

Categories 1

SOFTWARE

Tender Overview

The Power Grid Corporation Of India Limited invites bids for a proprietary Office Suite Software (V3) package under CSR for Government Arts and Science College, Pennagaram Taluk, Dharmapuri District, Tamil Nadu 635111. Estimated value is ₹212,400 with a completion window of 30 days from award notification. The contract supports a CSR project scope, targeting installation and provisioning of licensed office software. Licensing details include multiple licensing options and cloud storage, with OS compatibility and update/upgrade terms to be confirmed. A 25% quantity variation right is contemplated during procurement and contract execution. The successful bidder must meet CSR execution criteria and provide signed technical specifications documents.

Technical Specifications & Requirements

  • Product: Office Suite Software (V3), proprietary, with cloud storage in GB as indicated in tender.
  • Licensing: Types of license and licensing option to be defined; OS support to be specified by vendor.
  • Support: Maximum tenure for patches/bug fixes and for version upgrades is to be clarified (data indicates 0 years as a possible baseline).
  • Delivery: Entire scope must be delivered within 30 days of award; delivery obligations extend with option clause as per clause 1.
  • CSR scope: Project execution for Government Arts and Science College, Pennagaram Taluk, Dharmapuri District.
  • Additional notes: No BOQ items listed; completion and performance expectations align with vendor specifications and tender documents.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity up to 25% at contract rates; additional time calculated by (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
  • Shortlisting criteria: Must demonstrate technical experience with IT item supply in last 7 years; options include one contract ≥ ₹1.69 Lakh, or two contracts ≥ ₹1.06 Lakh each, or three contracts ≥ ₹0.85 Lakh each.
  • Documentation: Duly signed technical specification documents and CSR-related forms; CRAC/completion certificates for past works.
  • Schedule: Time is of the essence; award triggers zero-date and 30-day completion requirement.
  • EMD/financial terms: EMD not explicitly listed in data; bidders should reference T&C for prescribed deposits.

Key Specifications

    • Product: Office Suite Software (V3), Proprietary Suite
    • Cloud Storage: Provided in GB (as per tender, not specified in data)
    • Operating Systems Supported: As offered by vendor (not enumerated in data)
    • Support/Updation Period: 0 years for patches/bug fixes; 0 years for version upgrades (as per hint)
    • Delivery Window: 30 days from award date
    • CSR Project: Government Arts and Science College, Pennagaram Taluk, Dharmapuri District

Terms & Conditions

  • 25% quantity variation at contract stage and during currency with calculated extra delivery time

  • 30-day completion timeline from award/date of notification; time remains essential

  • Eligibility relies on prior IT items supply contracts within 7 years meeting contract value thresholds

Important Clauses

Payment Terms

EMD amount not specified in data; refer to T&C for deposit terms and payment milestones tied to delivery completion

Delivery Schedule

Initial delivery period 30 days; option clause may extend with formula (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not explicitly listed; penalties generally apply for late delivery as per standardGeM terms; bidders should verify in bid documents

Bidder Eligibility

  • Demonstrated execution of IT item supply within last 7 years with contract values above thresholds

  • Evidence of completion (CRAC/completion certificates) and scope of works

  • Technical specification documents signed and CSR project experience

Documents 5

GeM-Bidding-8735266.pdf

Main Document

Other Documents

OTHER

CATALOG-Specification-1

CATALOG Specification

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
BASIC INFORMATION Offered Product are Academic Edition
SCOPE OF LICENSE Types of License Perpetual
SCOPE OF LICENSE Licensing Option Device Based
OFFICE SUITE Proprietary Suite Microsoft Office LTSC Standard
OFFICE SUITE Office Suite Package/Software contains Access/App sheet (features- creating and managing relational databases with forms, queries, reports, and data entry automation), Note-Taking tool (features- create organize and share notes across devices), Presentation software (features- Slide Templates, Text Formatting, Graphics Insertion,Multimedia support, Animation & Transition, Collaboration and sharing), Publisher/Slides/Creator (features- Brochures, flyers, newsletters, and business card, layout and design tools), Spreadsheet (features- formula calculations, data tables, cell formatting, Pivot Table/ Table, Charts and Graphs,Real time Collaboration,), Word Processor (features- text editing and formatting, document structuring, spell check, templates, file export)
OFFICE SUITE Operating Systems Supported by the offered product Windows
OFFICE SUITE Number of Years upto which support is available from OEM/Seller for Updation (Patches and Bug fixes) within support period (Hint: Choose 0 for no such support provided) 5 Or higher
OFFICE SUITE Number of Years upto which support is available from OEM/Seller for Upgradation of version within support period(Hint: Choose 0 for no such support provided) 0, 1, 3, 5 Or higher
Cloud Storage Cloud Storage Provided (in GB) 0.0 Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for IT item supply (last 7 years) with project values

4

CRAC/completion certificates showing scope and value

5

Technical specification documents signed by bidder

6

OEM authorization (if applicable)

7

Financial statements or turnover evidence

8

Any CSR-compliant documentation relevant to Pennagaram Taluk project

Corrigendum Updates

2 Updates
#1

Update

24-Jan-2026

Extended Deadline

31-Jan-2026, 11:00 am

Opening Date

31-Jan-2026, 11:30 am

#2

Update

17-Jan-2026

Extended Deadline

24-Jan-2026, 11:00 am

Opening Date

24-Jan-2026, 11:30 am

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for Dharmapuri Office Suite tender in Tamil Nadu 2025?

Bidders must submit signed technical specification documents and CSR forms, along with standard documents (GST, PAN, experience certificates) and CRAC/completion certificates. Ensure compliance with the 30‑day completion schedule and the 25% quantity variation option. Verify licensing options and cloud storage requirements in the bid documents.

What documents are required for Power Grid IT items CSR tender?

Required documents include GST registration, PAN card, experience certificates for IT supply in last 7 years, CRAC/completion certificates, signed technical specifications, OEM authorization if applicable, and financial statements. Ensure the CSR project scope in Pennagaram Taluk is described in the submission.

What are the technical specifications for Office Suite Software V3 tender?

Specifics include Proprietary Office Suite Software, cloud storage in GB, OS compatibility details, and support duration. The tender indicates 0 years for patches/bug fixes and upgrades; verify exact licensing types and options in the bid documents and ensure cloud storage capacity matches project needs.

When is the completion deadline for this CSR IT items project?

The completion deadline is 30 days from the date of award notification. Time is deemed essential; bidders should align license delivery, installation, and CSR deployment to meet this timeline and avoid penalties for delays per general contract terms.

What is the qualifying contract value for shortlisting in this tender?

Shortlisting requires: one contract of value not less than ₹1.69 Lakh, or two contracts each ≥ ₹1.06 Lakh, or three contracts each ≥ ₹0.85 Lakh, all within the last 7 years. Provide CRAC/completion certificates detailing scope and completed value.

What is the option clause for quantity variation in this tender?

The purchaser may adjust quantity by up to 25% at contract rates. If extended, additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

What licensing and cloud storage details must be clarified for vendors?

Vendors must specify licensing types and options, OS support, and cloud storage provision (in GB). The data indicates a need for a cloud component; confirm exact GB allocation and renewal terms within the bid documentation.

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