South Western Railway Door Mats Tender 2026 – Q3 Goods Supply Requirements and GST Compliance
Bid Publish Date
12-Oct-2026, 12:49 pm
Bid End Date
22-Oct-2026, 1:00 pm
Progress
Tender Overview
The Indian Railways unit, South Western Railway, invites bids for the supply of door mats (Q3 category) under a goods-only scope. The procurement involves the supply of door mats with no BOQ items listed, and no specific quantity disclosed. Bidders should anticipate GST-related invoicing requirements on the GeM portal, including uploading a scanned GST invoice and GST payment confirmation. The tender emphasizes compliance with GST rules as applicable, with reimbursement tied to actual rates or quoted GST, whichever is lower. Emphasizing certificate uploads, the buyer reserves rejection for missing submissions. This procurement focuses on basic supply of mats rather than installation or services, and the process will rely on seller-completed GST documentation. The unique aspect is reliance on GeM-based submission and GST verification in a pure goods-supply context, with no itemized BOQ to constrain quantities.
Technical Specifications & Requirements
- Product: Door mats under Q3 category for government rail infrastructure.
- No explicit technical specifications, dimensions, material, or packing details provided.
- BOQ: Total Items – 0; no itemized quantities disclosed.
- Invoicing: Upload GST invoice on GeM portal along with GST payment screenshot.
- GST treatment: Reimbursement as per actuals or applicable rate (whichever is lower) with a cap at quoted GST %.
- Scope: Only supply of Goods; no services, installation, or maintenance specified.
- Compliance: Upload all certificates/documents as required in the bid document, ATC, and corrigenda. Structure suggests standard bidder documentation and GST-related proofs are essential.
Terms, Conditions & Eligibility
- EMD: Not disclosed in data; bidders must verify in tender docs.
- GST: Advised to check GST applicability; reimbursement as per actuals or lower rate; GST upload required for invoice.
- Documentation: Mandatory upload of certificates/documents per Bid document, ATC, and corrigendum.
- Payment terms: Not specified; scope indicates GST handling and GST invoicing as a key step.
- Submission: GeM portal submission for goods-only supply; ensure GST certificate uploads and GST payment proof.
- Validation: Requisite certificates and documents must be attached to avoid rejection; bidder eligibility hinges on document compliance.
Key Specifications
-
Product/service: Door mats (Q3) for government rail procurement
-
Quantity/BOQ: Total Items – 0; no quantities disclosed
-
Value: Not disclosed
-
Standards/Certification: Not specified
-
Delivery/installation: Not specified
-
Warranty/AMC: Not specified
Terms & Conditions
-
GST invoice upload and GST payment proof on GeM portal
-
Only supply of goods; no service/installation scope
-
Certificate uploads mandatory to avoid rejection
Important Clauses
Payment Terms
GST invoicing and reimbursement per actuals or lower applicable rates, capped at quoted GST percentage
Delivery Schedule
Not specified in data; delivery timelines to be confirmed in bid documents
Penalties/Liquidated Damages
Not specified in provided data; check terms in official bid documents
Bidder Eligibility
-
GST registration active and compliant
-
Ability to supply door mats as goods only
-
Submission of mandatory certificates and documents on GeM portal
Tender Data
Bid Details
Quantity
157
Bid Type
Single Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
10 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
door mats (Q3)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Dharwad
Delivery Pincodes
580020
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ronak Prateek | 580020,O/o DRM BUILDING South Western Railway Divisional Office Hubli Division | Dharwad | Karnataka | 580020 | 157 | 30 | - |
Authority Records
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Documents 2
GeM-Bidding-10019397.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
PAN card
GST invoice (scanned) and GST payment confirmation screenshot
Certificate/documents as per Bid Document, ATC and Corrigendum
Any certificates required for door mats (if specified in tender)
Frequently Asked Questions
How to bid for door mats tender in South Western Railway 2026?
Bidders must register on GeM, upload GST-compliant invoice scans, and provide GST payment proof. Ensure door mats meet Q3 classification, attach required certificates per ATC/corrigendum, and submit as a goods-only supply. Verify GST applicability and keep within quoted GST rate limits.
What documents are required for the door mats procurement bid in Railways?
Submit GST registration certificate, PAN, GST invoice scans, GST payment receipt, and all bid-document certificates as specified in the ATC and corrigenda. Include OEM authorizations if applicable and financial documents if requested by the bid terms.
What are the GST requirements for door mats supply to South Western Railway?
GST invoicing must be uploaded on GeM with payment confirmation screenshot. Reimbursement will be based on actual GST or the quoted rate, whichever is lower, and the bidder should ensure GST compliance at bid submission.
What is the delivery scope for the door mats tender in Railways?
The tender specifies a goods-only supply scope with no installation or maintenance. Delivery timelines are not disclosed here and will be clarified in the official bid documents; prepare to meet standard railway delivery expectations upon award.
How to ensure eligibility for the door mats tender in Karnataka Railways?
Meet GST compliance, provide mandatory certificates as per bid terms, and be capable of delivering door mats as a pure goods supply. Ensure vendor profile, financials, and GST documentation align with GeM portal requirements.
What are the payment terms for railways mats procurement?
Payment terms are not detailed here; however GST invoicing and GST payment proof are required. Expect payment processing under standard GeM/goods-supply terms post-verification of documents and delivery acceptance.
What standards or certifications are required for door mats bids in Railways?
The data does not specify standards; bidders should review the Bid Document, ATC, and Corrigendum for any certification requirements. Prepare typical supplier certifications and GST-compliant documents to ensure readiness.
How to verify GST applicability for the Railways mats tender?
Check applicable GST rates for door mats, confirm rate on official GST portal, and ensure GST amount aligns with the quotation. Upload GST invoice and payment proof on GeM to support reimbursement claims.