Tender Notice for Annual Maintenance Service - Desktops, Laptops and Peripherals - UPS (Online 20 KVA); other in ERNAKULAM, KERALA
Progress
Employees Provident Fund Organisation (epfo) invites bids for Annual Maintenance Service - Desktops, Laptops and Peripherals - UPS (Online 20 KVA); other in ERNAKULAM, KERALA. Quantity: 3. Submission Deadline: 06-01-2025 17: 00: 00. Submit your proposal before the deadline.
Technical Results
| S.No | Seller | Date | Status |
|---|---|---|---|
| 1 | ABHAY TECHNOLOGIES Under PMA | 05-01-2025 23:01:53 | |
| 2 | HYKON INDIA LIMITED Under PMA | 06-01-2025 15:29:29 | |
| 3 | I HUB DIGITAL TECHNOLOGIES PRIVATE LIMITED Under PMA | 02-01-2025 14:29:26 | |
| 4 | IGA TECH INDUSTRIAL ELECTRONICS PRIVATE LIMITED Under PMA | 04-01-2025 14:30:52 | |
| 5 | NUMAX ENERGY SOLUTIONS Under PMA | 06-01-2025 09:40:32 | |
| 6 | RNSYADUVENDRA ENTERPRISES INDIA PRIVATE LIMITED Under PMA | 05-01-2025 23:02:39 | |
| 7 | VG TECHNOLOGIES PRIVATE LIMITED Under PMA | 05-01-2025 12:59:13 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | I HUB DIGITAL TECHNOLOGIES PRIVATE LIMITED( MSE Social Category:OBC ) Under PMA | Item Categories : Annual Maintenance Service - Desktops, Laptops and Peripherals - UPS (Online 20 KVA); other | |
| L2 | NUMAX ENERGY SOLUTIONS( MSE Social Category:General ) Under PMA | Item Categories : Annual Maintenance Service - Desktops, Laptops and Peripherals - UPS (Online 20 KVA); other | |
| L2 | HYKON INDIA LIMITED Under PMA | Item Categories : Annual Maintenance Service - Desktops, Laptops and Peripherals - UPS (Online 20 KVA); other | |
| L3 | IGA TECH INDUSTRIAL ELECTRONICS PRIVATE LIMITED( MSE Social Category:General ) Under PMA | Item Categories : Annual Maintenance Service - Desktops, Laptops and Peripherals - UPS (Online 20 KVA); other |
Tender Data
Bid Details
Quantity
3
Bid Type
Two Packet Bid
Bid Validity
40 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
Startup Exemption (Experience)
Yes
Requirements
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Annual Maintenance Service - Desktops, Laptops and Peripherals - UPS (Online 20 KVA); other
Authority Records
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Documents 2
GeM-Bidding-7302593.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
Experience Criteria
Certificate (Requested in ATC)
OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
Key insights about KERALA tender market
What are the eligibility requirements for GEM/2024/B/5754315?
The eligibility requirements include being a registered entity with a minimum of 3 years experience in providing similar services to any Central or State Govt organization or PSU. MSEs and Startups may be exempt from experience requirements if they meet quality and technical specifications.
What type of certifications are required for this tender?
Bidders must submit an OEM Authorization Certificate along with any requested certificates as stipulated in the Additional Terms and Conditions (ATC). This ensures compliance with the technical requirements of the service.
How do I register to participate in the bidding process?
To register and participate, bidders must follow the registration process on the GEM platform. Ensure compliance with all stipulated requirements associated with this tender before submitting your bid.
What document formats are accepted for submission?
While specific formats are not stated, it’s advised for all documents to be submitted in standard PDF format to ensure compatibility and compliance with submission guidelines.
Can you elaborate on the technical specifications required?
The technical specifications necessitate the provision of comprehensive preventive maintenance services, including quarterly checks and software updates. Equipment type primarily focuses on UPS (Online 20 KVA) as well as desktops and laptops.
What quality standards need to be met?
Bidders are required to adhere to specified quality standards that comply with the technical requirements defined in the tender documentation. All services must fulfill the operational expectations outlined.
Are there compliance requirements for the bidding process?
Yes, compliance requirements include meeting the eligibility criteria stated in the tender as well as adhering to quality standards and technical specifications associated with the tendered service.
How will bids be evaluated?
The evaluation and selection process will be based on the total value of bids. Compliance with technical specifications and experience will also play critical roles in the evaluation.
What are the payment terms and conditions?
While specific payment terms are generally outlined in the contract, bidders need to ensure they can comply with the payment conditions set forth by the EPFO after successful bid acceptance.
What is the procedure for submitting bids?
Bids can be submitted digitally through the GeM portal. Ensure that all required documents are included as per the guidelines, and revise any submissions in accordance with feedback if necessary.
What are the key timelines for submitting the tender?
Although specific dates were not included, bidders must prepare to adhere to the timelines designated in the tender documents, ensuring that their offers are submitted before the closure date.
How are Micro, Small, and Medium Enterprises (MSEs) treated in this tender?
MSEs will receive special benefits, including the exemption from strict turnover and experience criteria, provided they meet quality and technical specifications as required in the tender.
What are the provisions for Startups in this bid?
Similar to MSEs, Startups are exempt from presentation of experience requirements if they comply with the stated quality and technical specifications, ensuring access to new players in the market.
Are there any restrictions on foreign bidders?
Yes, bidders from countries sharing land borders with India must be registered with the Competent Authority to participate in this tender process.
How will I be notified about the results of my bid submission?
Bidders will be notified through the GeM platform regarding the outcomes of their bid submissions. Communication will ensure clarity regarding either acceptance or requests for further clarification if required.