GEM

Development And Panchayats Department Haryana Entry and Mid Level Laptop Tender 2025 – IPv6 Ready, ISI/ISO-like Standards

Bid Publish Date

15-Nov-2025, 2:53 pm

Bid End Date

01-Dec-2025, 3:00 pm

Location

SONIPAT , HARYANA

Latest Corrigendum Available

Progress

Issue15-Nov-2025, 2:53 pm
Corrigendum25-Nov-2025
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Critical brand/OEM requirements: installation by OEM-certified personnel; IPv6 readiness
  • • Technical standards: factory pre-loaded OS, malware-free certification, AIS/ISO-like compliance implied
  • • Special clauses: 25% quantity option during and after contract, last-date delivery basis
  • • Eligibility: no liquidation/bankruptcy; 3+ years residual market life requirement implied by terms
  • • Warranty/AMC: not explicitly defined; bidders should propose standard OEM warranty with support terms
  • • Penalties/LD: not specified; option clause governs delivery extensions and quantities

Categories 1

LAPTOP

Tender Overview

The Haryana Development And Panchayats Department seeks Entry and Mid Level Laptop - Notebook procurement with a focus on modern mobile computing for government use. The scope references a generic quantity with a flexible option to increase up to 25% of bid quantity during contract execution. Bidders must ensure devices are IPv6 ready from day one, come with factory pre-loaded operating systems, and include installation/configuration by OEM or OEM-authorized personnel. The tender emphasizes ongoing delivery timelines tied to last delivery date, with potential extensions as defined by the option clause. The absence of a BOQ implies a broad, tech-enabled rollout rather than a single model, requiring suppliers to align with OEM life-cycle constraints. This procurement hinges on compatibility, reliability, and timely supply to support departmental operations in Haryana.

Technical Specifications & Requirements

  • Category: Processor, Laptop Type; Processor Number: as specified by OEM
  • Motherboard: Security features included
  • Operating System: Factory Pre-Loaded OS
  • Memory: RAM Size in GB; number of DIMM slots; RAM expandability
  • Display: Display Size (cm); Resolution; minimum webcam resolution
  • Storage: Capacity of Storage Drive (GB)
  • Other: Assets must be IPv6 ready; include Malicious Code certificate; installation/commissioning by OEM resources; GST considerations per bidder
  • The absence of a BOQ suggests bidding on standard laptop configurations that meet the above minimums and OEM support qualifications

Terms & Eligibility

  • EMD/Financial Standing: Bidders must disclose financial health and avoid liquidation or court proceedings; provide undertaking
  • Product Lifecycle: Offer must not be end-of-life in <3 years residual market life
  • GST: Bidder to assess GST independently; reimbursement determined by actuals or applicable rates
  • Installation/Testing: Carried out by OEM/OEM-certified resource or authorized reseller
  • Malicious Code: Certificate confirming absence of embedded malware in hardware/software
  • Warranty/Support: Not explicitly stated; ensure OEM support aligns with government needs and delivery timelines

Key Specifications

    • Product category: Entry and Mid Level Laptop - Notebook
    • Display: size in cm (diagonal) and resolution (exact values not specified in data)
    • Memory: RAM Size (GB), Total DIMM slots, RAM expandability (GB)
    • Storage: Capacity of Storage Drive (GB)
    • Processor: Laptop Type and Processor Number ( OEM-specific )
    • Operating System: Factory Pre-Loaded OS
    • Security: Motherboard security features
    • Compliance: IPv6 ready from day one; Malicious Code Certificate required
    • Delivery/Installation: OEM/OEM-certified resource required for installation and testing

Terms & Conditions

  • EMD and financial standing to be uploaded; no liquidation/bankruptcy

  • Installation/Testing by OEM-certified personnel

  • IPv6 readiness and malware-free certification mandatory

  • 25% quantity flex during contract; delivery timeline linked to last delivery order

Important Clauses

Payment Terms

GST handling to be determined by actuals or applicable rates; no explicit advance terms stated

Delivery Schedule

Delivery periods extendable via option clause; minimum 30 days increment logic

Penalties/Liquidated Damages

Not explicitly defined; performance timelines governed by option-based delivery extensions

Bidder Eligibility

  • No active liquidation, receivership or bankruptcy

  • At least 3 years residual market life for offered laptops

  • OEM authorization or OEM-certified installation capability

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Technical Specifications 1 Item

Item #1 Details

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Category Specification Requirement
Processor Laptop Type Mid Level
Processor Processor Number AMD Ryzen 5 5625U, Intel Core i5 - 1245U Or higher
Motherboard Security FTPM 2.0, Discrete TPM 2.0 Or higher
Operating System Operating System (Factory Pre-Loaded) Window 11 Professional
Memory RAM Size (GB) 16.0 Or higher
Memory Total Numbers of DIMM Slots Available 2
Memory RAM Expandability up to 16.0
Display Display Size (in cm) - Diagonal 35.56 to 38.09 (14 In to 14.99 In)
Display Display Resolution (Pixels) FHD- 1920x1080 Or higher
Display Minimum Resolution of Webcam HD-720p
Storage Capacity of Storage Drive (in GB) 1024, 2048 Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar laptop supply

4

Financial statements or solvency certificate

5

EOI/OEM authorization letters or OEM-certified installation capability

6

Bidder undertaking on financial standing and lack of liquidation

7

Malicious Code Certificate

8

Proof of IPv6 readiness or vendor declaration

Corrigendum Updates

1 Update
#1

Update

25-Nov-2025

Extended Deadline

28-Nov-2025, 3:00 pm

Opening Date

28-Nov-2025, 3:30 pm

Frequently Asked Questions

Key insights about HARYANA tender market

How to bid on the Haryana laptop tender for 2025

Bidders must submit GST certificate, PAN, experience certificates, financial statements, EMD documentation, and OEM authorization where required. Ensure devices meet IPv6 readiness, factory pre-loaded OS, and malware-free certification. Include installation capability by OEM-certified personnel and comply with the option clause for quantity adjustments.

What documents are required for the Haryana laptop procurement

Required documents include GST registration, PAN card, experience certificates for similar laptop supply, financial statements, EMD or security deposit, OEM authorization or proof of OEM-certified installation capability, and Malicious Code Certificate confirming no embedded malware.

What are the technical specifications for the laptops in this tender

Laptops must be IPv6 ready, factory pre-loaded with operating system, include security features on the motherboard, specify RAM size with DIMM slots and expandability, display size and resolution, storage capacity, processor type, and minimum webcam resolution; exact GB values to be declared by bidder.

What is the delivery timeline and option clause for quantity changes

The contract allows up to a 25% increase in quantity at contracted rates. Delivery schedules start from the last date of the original delivery order, with extensions calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

What are the EMD and eligibility criteria for the laptop tender

Bidders must demonstrate solid financial standing and not be under liquidation; EMD details are not explicitly listed and should be verified in tender terms. Eligibility includes prior experience with similar laptop supply and OEM installation capability.

What documents prove malware-free hardware for this tender

Submit a Malicious Code Certificate confirming no embedded malware and responsibility for any IPR issues; include hardware/software disclosures and OEM authorization for installation to ensure compliance with government procurement standards.

What does GST handling entail for this Haryana laptop bid

GST will be reimbursed based on actuals or applicable rates, whichever is lower, up to the quoted GST percentage. Bidder must assess GST liability independently; no government responsibility for GST calculation.

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