Western Railway Indore Vehicle Hiring Tender 1500 KMs Outstation with 3600 KMs Extra 2026

Tender Overview

Organization: Western Railway (Indian Railways) — procuring a non-AC SUV vehicle service package for outstation mobility. Location: Indore, Madhya Pradesh 452001. Contract scope: 1500 KMs per month with 24x7 outstation availability, plus an additional 3600 KMs during the contract period as per special conditions. Estimated value: ₹1,794,749; EMD: ₹35,900. Key differentiator: flexible monthly kilometer allocation with a defined extra-kilometre top-up, governed by attached special conditions. BIDDERs should align with the government transportation service norms and ensure vehicle readiness for central/state govt/PSU-type assignments.

Technical Specifications & Requirements

• Vehicle category: Custom Bid for Services - Non AC SUV (examples include Mahindra Scorpio, Mahindra Marazzo, Kia Carens).
• Outstation coverage: 1500 KMs per month with 24x7 availability; additional allowance: 3600 KMs over contract period.
• EMD: ₹35,900; payment security by approved EMD/PBG options (FDR allowed via form of EMD, pledged to Sr DFM Ratlam).
• Performance security: FDR acceptable; submission of scanned FDR and hard copy within defined timelines.
• Eligibility: last 3 financial years + current year up to tender opening must include a single similar service contract worth at least 35% of advertised value; acceptable contractors include government/PSU entities with verifiable work experience.
• Tender terms enable contract quantity/duration adjustments up to 25% prior to award and post-award with consent.
• Documentation: submit EMD/FDR details and performance security as per GeM GTC; ensure OEM authorizations if applicable; documents to be uploaded with bid.

Terms, Conditions & Eligibility

• EMD specifics: EMD ₹35,900; alternatives include Fixed Deposit Receipt (FDR) pledged to Sr DFM Ratlam; scanned copy required with bid and hard copy to be delivered within 5 days of bid end/opening.
• Performance security: FDR acceptable in lieu of PBG; FDR must be endorsed with bidder name and notarized endorsement; original must be delivered within 15 days of award.
• Experience criteria: at least one similar single service contract in last three financial years and current year up to tender opening; value should be ≥ 35% of advertised bid value; acceptable for central govt/state govt/PSU work; private individuals’ experience not accepted.
• Scope variation: quantity or duration may increase by up to 25% pre-award and post-award with service provider consent; lumpsum contracts may allow scope/value changes up to 25% with consent.
• Anti-corruption and compliance: bidders must adhere to GCC for services; ensure vehicle availability and 24x7 support; maintain vehicle standards and service reliability as per tender terms.