Directorate Of Public Instructions Kerala Laptop & Multimedia Projector Tender Kozhikode Kerala 2026
Progress
Key Highlights
- • Functional Service Centre requirement in Kerala with 30‑day establishment window
- • Quantity variation right up to 25% during contract and currency
- • Delivery period adjustments linked to original delivery period with minimum 30 days
- • Carry‑in vs on‑site warranty options must be clarified by bidder
- • No BOQ items; focus on Entry/Mid Level Laptop and Multimedia Projector categories
- • Payment conditioned on documentary evidence of service centre presence
Tender Overview
The Procuring Organization is the Directorate Of Public Instructions (General Education Department, Kerala) inviting bids for Entry and Mid Level Laptop - Notebook (Q2) and Multimedia Projector (MMP) procurement in KOZHIKODE, KERALA. While exact quantities and estimated value are not disclosed, the tender includes an important option clause allowing up to 25% quantity increase/decrease at contracted rates and a delivery-time mechanism tied to the original delivery period. A critical differentiator is the required post‑award Functional Service Centre presence in the state for carry‑in warranty, with establishment within 30 days if not already available. Bidders should prepare to demonstrate capability for after‑sales support and timely delivery under dynamic quantities.
Technical Specifications & Requirements
- No explicit product specifications are provided in the tender data; bidders must align to the categories: Entry/Mid Level Laptop and Multimedia Projector.
- The bid includes a 25% quantity flexi clause (increase/decrease) at contracted rates; delivery period adjustments apply per the clause.
- For serviceability: bidder/OEM must have a Functional Service Centre in the State of each consignee location; if absent, a centre must be established within 30 days of award; payment is contingent on documentary evidence of the service centre.
- Warranty modality is not specified; bidders should confirm warranty type (carry‑in vs on‑site) during bid; ensure support aligns with Kerala geography.
- No BOQ items are listed, so bidders must infer scope from category and terms; ensure compatibility with DPI Kerala infrastructure needs.
Terms, Conditions & Eligibility
- Quantity option: Purchaser may adjust quantity by up to 25% of bid quantity during contract and currency; extended delivery may commence after last delivery date with proportional time calculation.
- Service Centre requirement: A functional service centre in Kerala must be established if not pre‑existing; availability of service centers is a prerequisite for payment release.
- Delivery timeline: Delivery period begins from the last date of the original delivery order; extended periods follow the option clause with a minimum 30‑day increment rule.
- Payment terms: Not explicitly specified; payment is contingent on documentary evidence of the service centre; bidders should seek clarification on milestones and invoicing.
- Documentation: Submissions should cover proof of service capability in Kerala, company credentials, and any OEM authorizations relevant to laptops and projectors.
- Warranty/Support: Details not specified; bidders must confirm warranty terms (carry‑in vs on‑site) and service level commitments during bid.
Key Specifications
-
Product/service names: Entry and Mid Level Laptop - Notebook, Multimedia Projector
-
Quantities: not disclosed in BOQ; prepare for variable demand under 25% option
-
EMD/Estimated value: not specified
-
Experience: demonstration of after‑sales support capability in Kerala
-
Quality/Standards: confirm IS/IEC compatibility if applicable; no explicit standards provided
Terms & Conditions
-
25% quantity flex clause at contracted rates with delivery time scaling
-
State‑level service centre requirement; establishment within 30 days if absent
-
Delivery period starts from last date of original order; option period governs extensions
-
Payment contingent on service centre documentation; warranty type to be clarified
Important Clauses
Delivery & Quantity Flexibility
Purchaser may increase/decrease bid quantity by up to 25% at contracted rates; delivery time adjusts as (additional quantity / original quantity) × original delivery period, minimum 30 days.
Service Centre Requirement
Bidder/OEM must have a Functional Service Centre in the State of each consignee location; if not present, establish within 30 days; payment released after documentary evidence.
Warranty & Support
On‑site vs carry‑in warranty options must be clarified; ensure post‑award service levels and response times are defined by bidder
Bidder Eligibility
-
Demonstrated experience in supplying entry/mid‑level laptops and multimedia projectors
-
Evidence of operating a service centre in Kerala or commitment to establish within 30 days
-
Financial stability with audited statements for the last 2 years
Tender Data
Bid Details
Quantity
87
Category
Multimedia Projector (MMP)
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
10
OEM Avg. Turnover
1
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook (Q2) , Multimedia Projector (MMP) (Q2)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
Kozhikode
Delivery Pincodes
673001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Asees T | 673001,MANANCHIRA P O KOZHIKODE DISTRICT KERALA | Kozhikode | Kerala | 673001 | 80 | 60 | - |
Authority Records
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Documents 3
GeM-Bidding-9843412.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
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Required Documents
GST registration certificate
PAN card
Experience certificates in laptop/projector supply
Financial statements (last 2 years)
EMD/Security deposit documentation (if applicable)
Technical bid documents confirming product categories
OEM authorizations (if applicable) for laptops and projectors
Proof of Functional Service Centre in Kerala or proposed establishment plan
Frequently Asked Questions
Key insights about KERALA tender market
How to bid in the Kozhikode DPI laptop tender 2026?
Submit bids with proof of service capability in Kerala, OEM authorizations if needed, GST, PAN, and financials; include evidence of a Kerala service centre or a plan to establish within 30 days; ensure compliance with the 25% quantity flex clause and delivery terms.
What documents are required for laptop and projector bids in Kerala?
Prepare GST certificate, PAN, experience certificates for similar supply, financial statements, EMD documentation if applicable, technical bid for laptops/projectors, OEM authorizations, and proof of Kerala service centre or establishment plan.
What are the warranty expectations for DPI Kerala procurement?
Clarify whether carry‑in or on‑site warranty applies; bidders must define service levels, response times, and maintenance commitments for both laptops and projectors, aligned with Kerala geography and consignee locations.
What is the quantity flex clause for this DPI tender in Kerala?
The purchaser may adjust bid quantity up to 25% at contracted rates during contract; delivery time scales with the ratio of added quantity to original quantity, minimum extension of 30 days.
When will payment be released for DPI Kerala bids?
Payment is contingent on documentary evidence of a Functional Service Centre in Kerala; ensure submission of service capability proof and associated warranty terms before invoicing.
What categories are being procured in this DPI Kerala tender 2026?
Procurement covers Entry and Mid Level Laptop - Notebook and Multimedia Projector (MMP); no BOQ items are listed, so ensure compliance with category requirements and post‑award service commitments.
How to confirm delivery timelines for this Kerala procurement?
Delivery periods start from the last date of the original delivery order; if the option is exercised, extended time follows the calculated formula with a minimum 30 days.
What standards or certifications are required for Kerala projectors and laptops?
The tender data does not specify standards; bidders should confirm applicable certifications during bid, and ensure products meet general reliability expectations for educational institutions in Kerala.