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Indian Army Department Of Military Affairs Fuel & Electronic Components Tender 2025 in India ISO 9001 audit

Bid Publish Date

04-Dec-2025, 11:57 am

Bid End Date

15-Jan-2026, 12:00 pm

Location

KANGRA , HIMACHAL PRADESH
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Progress

Issue04-Dec-2025, 11:57 am
Corrigendum05-Jan-2026
AwardPending
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Quantity

30

Category

FUEL FILTER

Bid Type

Single Packet Bid

Key Highlights

  • • ISO 9001 certification required for bidder or OEM
  • • Material Test Certificate to accompany supply and lab-based acceptance
  • • Option clause enabling ±25% quantity variation at bid rates
  • • Delivery timeline adjustments linked to last delivery order date
  • • Six item category including filters, diodes, relays, and mounting pads
  • • Lab-evaluated acceptance criteria by Buyer’s lab
  • • No explicit item quantities; emphasis on quality and traceability
  • • OEM authorization may be required for certain components

Categories 6

FUEL FILTERS ELECTRON TUBE TIMER PNEUMATIC DIODE ELECTRONIC TIMER

Tender Overview

The Indian Army under the Department Of Military Affairs invites bids for a procurement package consisting of FUEL FILTER, PIPE FILTER TO PUMP, DIODE, RELAY ELECTRONIC, TIMER RELAY, and ENG MTG PAD. The BOQ includes 6 items with unspecified quantities, and the opportunity references a flexible quantity policy (up to 25% increase/decrease at contracted rates). Mandatory ISO 9001 certification and Material Test Certificate submission are required, with buyer evaluation centered on lab test results. This tender targets suppliers capable of delivering standard electrical/electronic components with traceability and quality assurance aligned to military procurement norms.

Unique aspects include a strong emphasis on post-award acceptance via the buyer’s lab test and the option clause affecting delivery timelines; the procurement is positioned to accommodate fluctuating demand while preserving contracted pricing. The absence of explicit itemized quantities suggests a responsive supply arrangement, prioritizing conforming vendors who meet documentation and quality criteria.

Technical Specifications & Requirements

  • Product categories include: FUEL FILTER, PIPE FILTER TO PUMP, DIODE, RELAY ELECTRONIC, TIMER RELAY, ENG MTG PAD.
  • Standards/certifications: ISO 9001 certification for bidder or OEM; Material Test Certificate to accompany supply; lab-based acceptance criteria established by Buyer’s lab.
  • Documentation: mandatory certificates upload with bid; MT test results to be provided; OEM authorization as applicable.
  • Delivery/price mechanics: quantity adjustments up to 25% at bid rates; delivery commencement tied to last delivery order date with extension rules.
  • Evaluation focus: conformity to quality tests, traceability, and supplier capability to meet military-grade performance.
  • BOQ & scope: 6 items in total; specific quantities not disclosed in the provided data.

Terms, Conditions & Eligibility

  • EMD/guarantee: Not explicitly stated in the data; bidders must comply with standard procurement deposits per government norms.
  • Delivery timeline: extended delivery time rules apply when options are exercised; minimum extension if quantity changes with a calculated formula.
  • Payment terms: not specified; typical government practice applies (to be verified in tender documents).
  • Documentation: ensure upload of all requested certificates, ISO 9001, and Material Test Certificates; ensure MT lab criteria are met prior acceptance.
  • Warranty/penalties: not detailed; acceptance depends on Buyer’s lab results; penalties may apply via standard GCCs.
  • Eligibility: OEM/authorized distributors with ISO 9001 and MT certificates; ability to supply six listed item types.

Key Specifications

  • Product categories: FUEL FILTER, PIPE FILTER TO PUMP, DIODE, RELAY ELECTRONIC, TIMER RELAY, ENG MTG PAD

  • Quantity: 6 items in BOQ; exact quantities not disclosed

  • Standards: ISO 9001 certification required

  • Quality evidence: Material Test Certificate to accompany supply

  • Acceptance: Buyer’s lab to evaluate material results

  • Delivery: option clause allows ±25% quantity variation at contracted rates

Terms & Conditions

  • ISO 9001 certification mandatory for bidder or OEM

  • Material Test Certificate required with supply

  • Quantities may vary up to 25% at contract time and during contract currency

  • Acceptance will be based on lab test results from Buyer’s lab

Important Clauses

Delivery & Option Clause

Purchaser may increase/decrease quantity by up to 25% at bid quantity, with extension rules based on period and 30-day minimums.

Quality Certification

Bidder or OEM must hold ISO 9001; Material Test Certificate must accompany supply; Buyer’s lab results govern acceptance.

Documentation Upload

Failure to upload required certificates/documents will render bid liable to rejection per ATC and Corrigendum.

Bidder Eligibility

  • ISO 9001 certified bidder or OEM for offered products

  • Ability to supply six listed item types (filters, diodes, relays, mounting pads)

  • Capability to provide Material Test Certificates and OEM authorizations as applicable

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

FUEL FILTER , PIPE FILTER TO PUMP , DIODE , RELAY ELECTRONIC , TIMER RELAY , ENG MTG PAD

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY

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Documents 4

GeM-Bidding-8671499.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 6 Items Sign in for GEM prices

#1

FUEL FILTER

ORD STORES

2 nos Delivery: 21 days
#2

PIPE FILTER TO PUMP

ORD STORES

7 nos Delivery: 21 days
#3

DIODE

ORD STORES

6 nos Delivery: 21 days
#4

RELAY ELECTRONIC

ORD STORES

2 nos Delivery: 21 days
#5

TIMER RELAY

ORD STORES

1 nos Delivery: 21 days
#6

ENG MTG PAD

ORD STORES

12 nos Delivery: 21 days

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

ISO 9001 certificate (bidder or OEM)

4

Material Test Certificate

5

OEM authorization (if required for specific items)

6

Bid document submissions per ATC and Corrigendum

7

Financial statements or turnover documentation (as applicable per tender rules)

8

Lab test certificates or results from Buyer’s lab (where applicable)

Corrigendum Updates

3 Updates
#1

Update

05-Jan-2026

Extended Deadline

15-Jan-2026, 12:00 pm

Opening Date

15-Jan-2026, 12:30 pm

#2

Update

25-Dec-2025

Extended Deadline

05-Jan-2026, 12:00 pm

Opening Date

05-Jan-2026, 12:30 pm

#3

Update

15-Dec-2025

Extended Deadline

25-Dec-2025, 12:00 pm

Opening Date

25-Dec-2025, 12:30 pm

Frequently Asked Questions

Key insights about HIMACHAL PRADESH tender market

How to bid for Indian Army fuel filter and relay tender in 2025

To bid, ensure ISO 9001 certification (bidder or OEM) and submit a Material Test Certificate with the bid. Upload all required documents per ATC, including OEM authorizations if needed. The tender permits quantity variation up to 25%, with acceptance based on Buyer’s lab test results.

What documents are required for the Indian Army electronics tender 2025

Submit GST registration, PAN, ISO 9001 certificate, Material Test Certificate, OEM authorization (if applicable), financial statements, and lab test results. Ensure all documents are uploaded with the bid, as non-submission may lead to rejection per terms and conditions.

What are the key specifications for items like RELAY ELECTRONIC and TIMER RELAY

Items fall under standard military electric components with no explicit quantitative specs in the data. Bidders must provide ISO 9001 certified manufacturing evidence and Material Test Certificates; acceptance will rely on Buyer’s lab results for conformity.

When is the delivery window and quantity variation allowed for this tender

Delivery can be adjusted under the option clause: ±25% quantity variation at contracted rates. The extension timing uses a formula based on (increased quantity/original quantity) × original delivery period, with a minimum of 30 days and extension aligned to the last order date.

What are the payment terms for this Indian Army supply contract

Exact payment terms are not stated in the available data; bidders should verify in the official tender documents. Standard practice typically includes milestone payments post-acceptance and adherence to lab test outcomes by the Buyer.

What is required for lab-based acceptance of supplied items

The Buyer’s lab will evaluate the Material Test Certificate and product conformance. Supplies must pass lab tests to be accepted; rejection may occur if results fail to meet specified criteria, necessitating compliance with ISO 9001 and traceability.

How does ISO 9001 certification impact eligibility in this tender

ISO 9001 certification is mandatory for the bidder or the OEM of offered products. It demonstrates quality management system compliance, increases eligibility, and aligns with military procurement standards; lack may lead to bid rejection.

What is the focus of the BOQ for this Army tender

The BOQ comprises 6 items: FUEL FILTER, PIPE FILTER TO PUMP, DIODE, RELAY ELECTRONIC, TIMER RELAY, and ENG MTG PAD. Specific quantities are not disclosed in the data; bidders should await the official tender documents for item-wise quantities.

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