National Education Society For Tribal Students Desktop Computer Tender Dhar Madhya Pradesh 2025
Bid Publish Date
08-Nov-2025, 5:15 pm
Bid End Date
18-Nov-2025, 5:00 pm
EMD
₹15,000
Location
Progress
Key Highlights
- • Service centre requirement in the state of each consignee location; establishment within 30 days if not existing
- • EMD ₹15,000 via Demand Draft payable to THE PRINCIPAL EMRS GARDAWAD DHAR
- • Delivery extension rules allow up to 25% quantity variation with calculated extra time (minimum 30 days)
- • Scope explicitly indicates 'Only supply of Goods' with no installation services
- • Carry-in warranty condition triggers service-centre availability in the state
- • Bid submission requires scanned DD proof and hardcopy delivery within 5 days
- • Not specified: exact model, specifications, or quantity; BOQ shows 0 items
Tender Overview
The National Education Society For Tribal Students (Ministry Of Tribal Affairs) seeks the supply of entry and mid-level desktop computers for its Dhar, Madhya Pradesh facility. The procurement is a supply-only contract with an estimated value not disclosed and an EMD of ₹15,000. The scope allows up to 25% quantity variation during contract execution. Bidders must ensure readiness to establish a service centre in the state if on-site warranty applies, or confirm existing coverage. The delivery timetable begins after the original delivery date and accommodates extension as per option clause. This tender emphasizes reliable, cost-effective desktop configurations for educational administration.
Technical Specifications & Requirements
- Scope: Only supply of goods; no installation services included.
- Delivery terms: Delivery period linked to original delivery date; option clauses permit quantity extensions up to 25% with proportional lead time calculation (minimum 30 days).
- EMD: ₹15,000 via Demand Draft, payable to THE PRINCIPAL EMRS GARDAWAD DHAR; scan of DD must accompany bid and hardcopy delivered within 5 days of bid end/opening.
- Service Centre: Functional service centre required in the consignees’ state for carry-in warranty; if not available, must be established within 30 days of award.
- Documentation: Bid must include certificates and undertakings; non-submission leads to rejection.
- BOQ: No items listed; indicates a generic desktop procurement scope.
Terms, Conditions & Eligibility
- EMD/PBG: EMD of ₹15,000 via DD; evidence of DD to be uploaded and hardcopy to be delivered within 5 days of bid end date/opening.
- Delivery: Option clause allows additional time calculations; minimum 30 days for extended quantity delivery.
- Service Centre: Must have or establish a state-based service centre within 30 days of award; payment contingent on evidence.
- Financial Standing: No liquidation or bankruptcy; bidders to upload undertaking.
- Certificates: All required certificates to be uploaded; missing certificates can lead to rejection.
- Other: The clause permits quantity increase/decrease by up to 25% during and after contract; bidders must comply.
Key Specifications
-
Product/Category: Entry and Mid Level Desktop Computers
-
EMD: ₹15,000 via Demand Draft
-
Delivery: Based on original delivery date with 25% quantity variation
-
Service: State-level service centre requirement; 30-day establishment if not existing
-
Documentation: Upload all required certificates; missing docs cause rejection
Terms & Conditions
-
EMD of ₹15,000 to be submitted via DD and uploaded with bid
-
25% quantity variation allowed during/after contract with proportional delivery time
-
Functional service centre required in each consignee state; 30-day setup if absent
Important Clauses
Payment Terms
Payment is releaseable upon submission of service centre evidence and compliant delivery; EMD must be DD and submitted with bid; no advance payment details provided in ATC.
Delivery Schedule
Delivery period starts from the last date of original delivery order; extended time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.
Penalties/Liquidated Damages
Not explicitly stated; penalties implied via delivery extension and service centre compliance; bidders should assume standard vendor LD terms if not specified
Bidder Eligibility
-
Not under liquidation or bankruptcy; valid undertaking required
-
Proven experience in supplying desktop computers
-
Functional service capability in the ship-to state or plan to establish within 30 days
Tender Data
Bid Details
Quantity
5
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
3
OEM Avg. Turnover
20
Past Performance
50 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2)
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 3
GeM-Bidding-8564134.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar supply of desktop computers
Financial statements / solvency undertakings
EMD submission proof (DD) and scanned copy
Technical bid documents and compliance certificates
OEM authorization or authorized dealer certificate (if applicable)
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for desktop computer tender in Dhar Madhya Pradesh 2025
Bidders must submit the EMD of ₹15,000 via Demand Draft payable to THE PRINCIPAL EMRS GARDAWAD DHAR, upload scanned DD proof, and deliver the hardcopy within 5 days of bid end/opening. Include GST, PAN, experience certificates, financials, and OEM authorization if applicable; ensure service centre plans meet state requirements.
What documents are required for National Education Society procurement
Submit GST certificate, PAN, experience certificates for similar supply, financial statements, EMD proof (DD), technical bid, OEM authorization if any, and certificates supporting service-centre capabilities in the consignees’ state; incomplete documents lead to rejection.
What are the delivery extension rules for quantity increases
The option clause permits up to 25% quantity increase during contract; extra time = (increased quantity ÷ original quantity) × original delivery period, minimum 30 days; extension may rise to original delivery period with approvals.
What is the EMD amount and payment method for this bid
EMD is ₹15,000, payable via Demand Draft in favor of THE PRINCIPAL EMRS GARDAWAD DHAR; bidder must upload the DD proof and send the hardcopy within 5 days after bid end/opening.
Is a service centre required for this Dhar desktop tender 2025
Yes. A functional service centre must exist in the consignees’ state; if not, the bidder/OEM must establish one within 30 days of award, with documentary evidence of operation prior to payment release.
What scope of supply is specified for this desktop tender
Scope is strictly supply of goods (desktop computers) with no installation; ensure goods meet any unstated but implied reliability criteria and be prepared to support warranty with state-based service coverage.