Central Council For Research In Ayurvedic Sciences Canteen Service Tender Mandi Himachal Pradesh 2026 - Vegetarian Fixed Menu
Bid Publish Date
26-Feb-2026, 2:14 pm
Bid End Date
16-Mar-2026, 2:00 pm
Location
Progress
Tender Overview
The Central Council For Research In Ayurvedic Sciences invites bids for a vegetarian canteen service at its premises in MANDI, HIMACHAL PRADESH. Services include breakfast, lunch, dinner, and snacks under a fixed menu rate model for employees/patients and in-house staff within building premises. The opportunity lacks explicit quantity, duration, or estimated value, but includes a mandatory preference for firms from Himachal Pradesh in technical evaluation. The contract may require adherence to internal canteen standards and seamless on-site catering. The procurement emphasizes a clearly defined catering scope while leaving BOQ and exact delivery terms to bidder proposals. The notice highlights the unique local preference and internal premises catering context as key differentiators. Unique aspects include inside-premises service and vegetarian-only menu with a fixed-rate approach. This tender falls under government-supported canteen services and targets local suppliers willing to operate within employee/patient premises. The procurement process requires responsive bidders to align with ATC terms and regional preference clauses.
Technical Specifications & Requirements
- Service type: canteen catering with a fixed menu rate model; vegetarian meals only
- Meals covered: breakfast, lunch, dinner, snacks; served inside building premises
- Location scope: MANDI, HIMACHAL PRADESH 171302; exclusive for employees/patients/in-house staff
- Evaluation criterion: preference to firms from Himachal Pradesh; specific standards or menu specs not disclosed
- BoQ/specs: no items listed; no separate BOQ available
- Standards/qualifications: not specified; bidders should anticipate ATC requirements and local supplier eligibility
- Delivery/operational cadence: not defined in available data; proposals must outline on-site catering workflow
- Brand/OEM requirements: not specified; bidders should address menu stability and quality assurances
Terms, Conditions & Eligibility
- Contract variation: quantity or duration may be adjusted by up to 25% at contract issuance; post-issuance, similar adjustment cap remains at 25%
- Preference: evaluators will favor bidders from Himachal Pradesh; explicit regional bias is stated
- EMD/financials: no amount disclosed in available data; bidders should prepare typical EMD as per internal T&C
- Delivery terms: not specified; bidders to propose delivery cadence and premises setup
- Documentation: standard bid documents, vendor eligibility, and ATC compliance required; OEM authorizations may be relevant
- Penalty/Warranty: not specified; bidders should propose service-level commitments and remedies within bid
Key Specifications
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Product/Service: vegetarian canteen catering under fixed menu rate model
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Location: MANDI, HIMACHAL PRADESH 171302
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Meals: breakfast, lunch, dinner, snacks
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Delivery: on-site canteen service within building premises
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Brand/OEM/Standards: not specified; bidders should address quality standards in proposal
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BOQ: not available; no itemized quantities provided
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Experience: HP preference in evaluation; no explicit technical standard codes provided
Terms & Conditions
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25% quantity/duration adjustment allowed by buyer at contract issue
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HP-based preference in technical evaluation for bidders
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Vegetarian canteen with fixed menu rate model inside building premises
Important Clauses
Payment Terms
Not specified in data; bidders should propose standard payment terms in their bid
Delivery Schedule
Not specified; bidders must outline on-site delivery and service cadence in proposal
Penalties/Liquidated Damages
Not specified; bidders should propose SLA-based penalties or LD on service shortfalls
Bidder Eligibility
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Domestic or regional suppliers from Himachal Pradesh preferred per ATC
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Experience in institutional canteen or food service is advantageous
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Bidders must meet standard GST, tax, and financial viability requirements
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
4 Days
Requirements
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Canteen Service - Best Price on Fixed Menu Rate Model - Vegetarian; Breakfast, Lunch, Dinner, Snacks; Inside Building Premises (exclusive for employees/ patients/ in house personnel)
Authority Records
BID & GeM Expert Consultancy
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Documents 5
GeM-Bidding-9047774.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
16-Mar-2026, 8:30 am
Opening Date
16-Mar-2026, 9:00 am
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar canteen/food service contracts
Financial statements (last 2–3 years)
EMD/security deposit documentation as per T&C
Technical bid documents demonstrating menu model and pricing
OEM authorizations or supplier certifications (if applicable)
Any regional eligibility or HP-based supplier documentation
Frequently Asked Questions
Key insights about HIMACHAL PRADESH tender market
How to bid for vegetarian canteen tender in Mandi Himachal Pradesh
Bidders should register with the issuing organization, obtain GST and PAN, collect experience certificates, and submit a technical bid with proposed fixed menu pricing. The ATC requires HP preference; ensure on-site service capability and compliance with vegetarian-only menus. Include EMD as per T&C in your bid.
What documents are required for canteen service tender in Himachal Pradesh
Required documents typically include GST certificate, PAN, financial statements, experience certificates for institutional catering, technical bid, and EMD documents. OEM authorizations may be needed if supplying brand-specific items; ensure copies are valid and clearly legible.
What is the eligibility criteria for HP-based catering bids 2026
Eligibility favors firms from Himachal Pradesh per ATC; bidders should demonstrate regional presence, prior institutional canteen experience, and financial stability. Provide evidence of local operations, supply chain readiness, and compliance with food safety standards in the proposal.
What are the delivery requirements for on-site canteen services
Deliverables must cover breakfast, lunch, dinner, and snacks inside building premises; proposal should outline staffing, kitchen setup, food safety practices, and service cadence. Although exact delivery times are not specified, ensure reliable daily service with contingency plans.
What does the 25% variation clause mean for tender bidders
The buyer may adjust contract quantity or duration up to 25% at issue and again after issuance. Bidders must accept revised quantities or durations and adjust staffing, inventory, and pricing accordingly to maintain service continuity.
How to ensure HP preference in technical evaluation is met
Submit evidence of HP-based operations, local workforce, and regional registration. In the technical bid, highlight prior engagements in Himachal Pradesh canteen contracts and demonstrate readiness to execute within HP regulatory context.