TenderDekho Logo
GEM

Department of Defence Estate Hiring of Special Purpose Mining/Earth Moving Machines Allahabad UP 2026

Bid Publish Date

03-Jul-2026, 6:12 pm

Bid End Date

24-Jul-2026, 7:00 pm

EMD

₹32,400

Value

₹16,20,000

Location

ALLAHABAD , UTTAR PRADESH
Generate Docs

Progress

Issue03-Jul-2026, 6:12 pm
AwardPending
Explore all 6 tabs to view complete tender details

Quantity

4

Bid Type

Two Packet Bid

Categories 17

MATERIAL LOADING UNLOADING OF MATERIAL MATERIAL UNLOADING JCB BOX PUSHING AGRICULTURAL MACHINERY EQUIPMENT AGRICULTURE EQUIPMENT WAREHOUSING EQUIPMENT EARTH MOVING AGRICULTURAL EQUIPMENT LOADING OF MATERIAL MATERIAL HANDLING EQUIPMENT STORAGE AND WAREHOUSING MINING ENGINEERING SHIFTING OF MATERIAL EARTH MOVER

Tender Overview

Organization: Department of Defence, Directorate General of Defence Estate. Procurement: Hiring of Special Purpose Mining or Earth Moving Machines, including JCB, Earth Moving Equipment, Material Handling Equipment, Tractor+Trailers on a monthly basis as per buyer’s requirement. Estimated value: ₹16,20,000 with EMD: ₹32,400. Location: Allahabad, Uttar Pradesh (PIN 210010). Scope covers multiple equipment types under monthly hire, with quantity/weekly deployment adjusted by need. Unique ATC terms exist and an optional 50% variation in quantity/duration at contract issuance. Tender targets contractors capable of timely deployment and service support. This procurement emphasizes flexible fleet rental for defence estate operations.

Technical Specifications & Requirements

  • No explicit technical specifications listed in the tender data. Available information confirms: monthly hire of mining/earth moving machines and related material handling equipment. Items likely include JCBs, tractors with trailers, and other earth-moving assets.
  • EMD amount is ₹32,400; estimated contract value ₹16,20,000.
  • Buyer terms include a 50% variation in contract quantity or duration (pre- and post-issue) and a requirement for bidder/ OEM service support channels.
  • ATC document uploaded by the buyer may contain additional compliance or service criteria not visible in the public data. Participants should review the ATC for specific operational, maintenance and eligibility expectations.

Terms, Conditions & Eligibility

  • EMD: ₹32,400 as security deposit; submission as per tender terms.
  • Variation clause: Up to 50% increase/decrease in contract quantity or duration at issue and post-issue; scope adjustments require bidder consent for lumpsum services.
  • Financial standing: Bidder must not be under liquidation or bankruptcy; provide undertaking.
  • Service support: Dedicated toll-free or direct bidder/OEM service hotline required.
  • Delivery/Deployment: Monthly basis hire; specific deployment timelines to be defined in the contract.
  • ATC compliance: Review buyer-uploaded ATC for any additional technical or warranty obligations.
  • Eligibility checks: Standard bidder vetting for defence procurement; likely include GST, PAN, and experience certificates as part of submission.

Key Specifications

    • Equipment types: JCB, earth moving machines, material handling equipment, tractors with trailers (as per buyer requirement)
    • Estimated value: ₹16,20,000 for entire contract
    • EMD: ₹32,400
    • Delivery model: Monthly hire basis with deployment as per Defence Estate needs
    • Variation rights: 50% up/down in quantity or duration
    • Service support: Dedicated toll-free/phone channel for OEM/bidder support
    • ATC guidance: Review the uploaded ATC document for additional terms

Terms & Conditions

  • 50% quantity/duration variation allowed at contract issue

  • EMD ₹32,400; total estimated value ₹16,20,000

  • Dedicated service support channel required

Important Clauses

Payment Terms

Payment terms to be defined in contract; likely monthly invoicing against deployment records and acceptance by Defence Estate.

Delivery Schedule

Monthly hire deployment schedule to be finalized; bids must align with defence estate operational requirements.

Penalties/Liquidated Damages

Potential LDs or penalties to be specified in the final contract; bidders should anticipate serviceability and uptime commitments.

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Experience in supplying earth moving or heavy equipment on hire

  • Financial capacity to support a ₹16.2 Lakh contract and provide EMD

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

No

Item Category

Hiring of Special Purpose Mining or Earth Moving Machines (Monthly Basis) - As Per Buyer's Requirement; Earth Moving Equipment; JCB , Hiring of Special Purpose Mining or Earth Moving Machines (Monthly Basis) - As Per Buyer's Requirement; Material Handling Equipment; Tractor+Trailers

Advisory Bank

State Bank of India

ePBG Percentage

5%

ePBG Duration (Months)

14

Delivery Details

Delivery Locations

1

Delivery Cities

ALLAHABAD

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
-ALLAHABADALLAHABAD--1-Number of Months for which service is required : 12

Authority Records

MINISTRY OF DEFENCEDEFENCE DEPARTMENT

BID & GeM Expert Consultancy

End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

Free consultation · 24h response

Documents 4

GeM-Bidding-9557364.pdf

Main Document

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

5 found

Hiring of Special Purpose Mining or Earth Moving Machines (Monthly Basis) - As Per Buyer's Requirem

Joint Venture Of Cil, Ntpc, Iocl, Fcil & Hfcl

GORAKHPUR, UTTAR PRADESH

Posted: 31 May 2025
Closed: 30 June 2025
GEM

Kamdhenu University Gujarat Agriculture & Co-operation Department Hiring of Special Purpose Earth Moving Machines Monthly Basis 2026

Kamdhenu University

Posted: 16 January 2026
Closed: 30 January 2026
GEM

Hiring of Special Purpose Mining or Earth Moving Machines (Monthly Basis) - As Per Buyer's Requirem

Indian Navy

UTTARA KANNADA, KARNATAKA

Posted: 30 July 2025
Closed: 2 August 2025
GEM

Hiring of Special Purpose Mining or Earth Moving Machines (Monthly Basis) - As Per Buyer's Requirem

N/a

CHANDIGARH, CHANDIGARH

Posted: 25 February 2026
Closed: 7 March 2026
GEM

Hiring of Special Purpose Mining or Earth Moving Machines (Monthly Basis) - As Per Buyer's Requirem

Oil India Limited

DIBRUGARH, ASSAM

Posted: 10 June 2025
Closed: 1 July 2025
GEM

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Attested experience certificates for similar earth moving equipment hire

4

Financial statements or solvency certificate

5

EMD submission proof (₹32,400)

6

Technical bid documents

7

OEM authorization or dealership certificate (if applicable)

8

Any bidder undertakings removing liquidation/bankruptcy status

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for earth moving equipment hire tender in Allahabad 2026

Bidders must submit GST, PAN, experience certificates, and financial statements along with EMD ₹32,400. Review the ATC uploaded by the buyer for deployment expectations, 50% scope variation rights, and monthly hire terms. Ensure OEM/authorized dealership documentation if applicable and service hotline details.

What documents are required for JCB hire tender in UP

Prepare GST registration, PAN, company financials, and experience certificates for similar earth moving equipment. Include EMD deposit proof of ₹32,400, OEM authorization (if required), technical bid, and service support contact details. Ensure tender-specific undertakings regarding non-liquidity are submitted.

What are the delivery terms for defence equipment hire in Allahabad

Delivery is on a monthly hire basis with deployment aligned to Defence Estate needs. The contract allows up to 50% variation in quantity or duration at issue and post-issue. Final delivery schedule will be defined in the contract, contingent on army/estate operational requirements.

What are the EMD and payment terms for this tender in UP

EMD is ₹32,400. Payment terms are defined in the eventual contract, typically monthly invoicing against deployment and acceptance. Bidders should anticipate a standard defence procurement payment cycle and ensure compliance with GST and statutory requirements.

What standards or certifications are required for earth moving equipment hire

No explicit standards listed in data. Review ATC for any OEM, service, or safety requirements. Prepare OEM authorization if needed and demonstrate service capability via a dedicated support line. Ensure equipment meets operator safety norms and defect reporting processes.

What is the scope variation permitted under the contract

The buyer may increase or decrease contract quantity or duration up to 50% at the time of contract issuance and post-issuance. Such variations require bidder consent for lumpsum services and are subject to defence estate operational needs.

How to verify eligibility criteria for the Allahabad defence tender

Confirm non-liquidity status, provide undertaking, and submit required financials. Ensure experience in hiring earth moving equipment, provide OEM/authorized dealer credentials if applicable, and share a reliable service support contact as part of the bid.

What documents are mandatory to submit with the bid

Mandatory submissions include GST registration, PAN, experience certificates, financial statements, EMD proof of ₹32,400, technical bid, OEM authorization (if applicable), and a bidder undertaking confirming non-liquidity status.

Similar Tenders

5 found
Urgent

Hiring of Special Purpose Mining or Earth Moving Machines and Cranes (Shift Based) - As Per Buyer's

Ramagundam Fertilizers And Chemicals Ltd

📍 KARIM NAGAR, TELANGANA

EMD: ₹1.0 L
⏰ Deadline: 2 days left
🛒 Type: Service
View GEM
Urgent

Hiring of Special Purpose Mining or Earth Moving Machines and Cranes (Shift Based) - As Per Buyer's

Indian Navy

📍 MUMBAI, MAHARASHTRA

EMD: ₹3.0 L
⏰ Deadline: 3 days left
🛒 Type: Service
View GEM
Urgent

Hiring of Earth Moving Equipments, Material Handling Equipments and Cranes (per Hour basis) - As Pe

Indian Army

📍 AMRITSAR, PUNJAB

EMD: ₹1.2 L
⏰ Deadline: 3 days left
🛒 Type: Service
View GEM
Urgent

Hiring of Earth Moving Equipments, Material Handling Equipments and Cranes (per Hour basis) - As Pe

Indian Council Of Agricultural Research (icar)

📍 GWALIOR, MADHYA PRADESH

Est: ₹3.4 L
⏰ Deadline: 3 days left
🛒 Type: Service
View GEM

Hiring of Earth Moving Equipments, Material Handling Equipments and Cranes (per Hour basis) - As Pe

Bharat Coking Coal Limited

📍 DHANBAD, JHARKHAND

EMD: ₹91,400
Est: ₹86.2 L
⏰ Deadline: 3 weeks left
🛒 Type: Service
View GEM

TenderDekho

Offerings

Tender Alerts

5 types · 54 portals · AI-personalized

Competitor Intel

4 L+ companies · H2H analysis

GeM Services

Registration · Listing · Submission

 View All