Police Department Kerala CAMC for Integrated Security & Surveillance System Tender 2026 – CCTV Network, 51 Cameras, IS 550 & Kerala GST
Progress
Tender Overview
Police Department, Home Department Kerala invites CAMC for the complete existing CCTV ecosystem, including 51 cameras (9 PTZ and 42 fixed), field network, fibre, media converters, switches, UPS systems, and the Control Centre at the Control Room in Kottayam. Estimated contract value is ₹3,000,000. bidders must conduct a mandatory site inspection to submit a signed report. Eligibility requires Kerala-based operations, Kerala GST registration, and a minimum ₹1 Crore annual turnover. The tender stresses experience in similar CCTV/networking works and holding an ongoing AMC with a PSU/government body, preferably in Kerala, with a single contract value of at least ₹15 Lakh or two contracts of ₹7.5 Lakh each. Right of acceptance is reserved; separate CAMC rates for Year 1, Year 2, and Year 3 must be quoted.
Technical Specifications & Requirements
- Scope: CAMC for existing CCTV system comprising 51 cameras (9 PTZ, 42 fixed) and ancillary network infrastructure, including fibre, media converters, switches, UPS, and the Control Centre at Kottayam.
- Maintenance: Preventive maintenance, fault identification, troubleshooting, network/fibre connectivity checks, UPS checks, and technical support.
- Documentation: Site Inspection Report signed and stamped by bidder is mandatory with Technical Bid; failure to submit disqualifies bid.
- Experience & Registration: Kerala-based bidder with prior CCTV/networking project experience; valid Kerala GST registration; annual turnover ≥ ₹1 Crore; registered with Kerala PWD or equivalent Govt Engineering Dept in a similar category.
- Contract Structure: CAMC rates to be submitted separately for Year 1, Year 2, Year 3; payment terms not specified.
- Site Conditions: Site inspection of CCTV infrastructure, camera locations, fibre routes, network equipment, and Control Centre prior to bid submission.
- AMC Context: The existing system includes fibre-optic backbone and associated networking hardware; CAMC covers preventive and corrective maintenance across the complete setup.
Terms, Conditions & Eligibility
- EMD amount: Not disclosed in tender data.
- Location & Eligibility: Bidder must be based in Kerala with Kerala GST registration; preferred track record with PSU/government AMC contracts in Kerala valued ≥ ₹15 Lakh (single) or ≥ ₹7.5 Lakh (two contracts).
- Contractual Rights: Competent authority may accept or reject bids in full or part as per GeM rules; site inspection report mandatory; right to modify scope up to 50% under cash and carry terms.
- Documentation: Include Work Orders/Completion Reports for similar CCTV projects; Site Inspection Report with bid; evidence of PW D/State Govt Engineering Department registration; valid eligibility certificates.
- Delivery & Payment: Year-wise CAMC rates to be provided; payment terms not specified in data; cross-check for any ancillary terms during bid evaluation.
Key Specifications
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Scope of CAMC for CCTV system: 51 cameras (9 PTZ, 42 fixed)
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Associated network: fibre optic backbone, media converters, switches, UPS
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Control Centre location: Control Room, Kottayam
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Maintenance: preventive, fault identification, troubleshooting, UPS checks
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Site Inspection: mandatory with signed report prior to bid submission
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Eligibility: Kerala-based, Kerala GST, ₹1 Crore annual turnover, PW D/State Govt registration
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Contract structure: separate CAMC rates for Year 1, Year 2, Year 3
Terms & Conditions
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EMD amount not disclosed; verify in final tender release
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Bidder must be Kerala-based with GST and ₹1 Crore turnover
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Mandatory Site Inspection Report to be submitted with Technical Bid
Important Clauses
Payment Terms
No explicit payment terms published; confirm in final tender and CAMC agreement
Delivery Schedule
Rates to be quoted year-wise (Year 1-3); delivery/timelines to be defined in CAMC contract
Penalties/Liquidated Damages
Not specified in data; verify in final tender documents and CAMC contract terms
Bidder Eligibility
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Kerala-based bidder with valid Kerala GST registration
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Minimum ₹1 Crore annual turnover
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Proven experience in CCTV/networking projects with Work Orders/Completion Reports
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Registered contractor with Kerala PWD or equivalent government Engineering Department
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Site inspection capability and signed Site Inspection Report
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
120
Experience Required
4 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
AMC of Integrated Security and Surveillance System - Theft Prevention, Remote Video Monitoring, Monitor Operations, Public Safety, Traffic Monitoring, Vehicle Management, Facility/Asset Protection, Parking Lots, Outdoor Perimeter Security, Speed Dete..
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
36
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Kottayam
Delivery Pincodes
686002
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sharath Mohan | 686002,District Police Office Kottayam | Kottayam | Kerala | 686002 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 4
GeM-Bidding-10001474.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
6
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Required Documents
GST registration certificate (Kerala)
Permanent Account Number (PAN) card
Experience certificates for similar CCTV/networking projects
Financial statements and turnover proof (audited if available) showing ₹1 Crore annual turnover
EMD/Security deposit details (if applicable in the final tender) and payment terms
Technical bid documents demonstrating compliance with CAMC for CCTV systems
OEM authorizations or vendor certifications for surveillance equipment
Site Inspection Report (signed and stamped) confirming conditions and locations
Work Orders and Completion Reports of similar projects (single ₹15 Lakh or two ₹7.5 Lakh contracts)
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for the Kerala police CCTV CAMC tender 2026?
Bidders must be Kerala-based with Kerala GST registration and ₹1 Crore annual turnover. Prepare Site Inspection Report, Work Orders of similar CCTV projects, and annual CAMC rates for Year 1–3. Include evidence of PW D registration and experience; submit Technical Bid with the mandatory Site Inspection Report.
What documents are required for the CCTV AMC tender in Kerala?
Submit GST in Kerala, PAN, audited financials showing ₹1 Crore turnover, Experience Certificates for CCTV projects, Work Orders/Completion Reports, OEM authorizations, PW D/State Govt registration, and Site Inspection Report signed and stamped prior to bid submission.
What are the technical scope details for the 51 CCTV CAMC in Kerala?
Scope includes CAMC for 51 cameras (9 PTZ, 42 fixed), field network, fibre backbone, media converters, switches, UPS, and the Kottayam Control Centre. Preventive maintenance, fault diagnosis, network checks, UPS checks, and technical support are included.
What are the eligibility criteria for bidders in this Kerala tender?
Eligibility requires Kerala-based operation with Kerala GST, minimum ₹1 Crore annual turnover, and prior CCTV/network experience supported by Work Orders and Completion Reports. Preferred: existing ongoing AMC with a PSU/government entity in Kerala with ≥₹15 Lakh single contract.
When is the CAMC milestone for Year 1–3 expected in Kerala tender?
The tender mandates separate CAMC rates for Year 1, Year 2, and Year 3; exact delivery milestones are defined in the final CAMC agreement following bid evaluation and order finalization.
What is required for site inspection in the Kerala CCTV tender?
A Site Inspection Report must be prepared after surveying CCTV locations, fibre routes, network equipment, UPS, and Control Centre; the report must be signed, stamped, and submitted with the Technical Bid; lack of report leads to disqualification.
What certifications or registrations are necessary for eligibility?
Required registrations include Kerala GST, PW D/Public Works Department registration or equivalent government engineering department, and demonstrated CCTV/networking project certifications along with OEM authorizations where applicable.
What is the scope of penalties or contract modifications in this tender?
The buyer reserves the right to modify contract scope by up to 50% at issue and post-issuance; penalties or LDs, if any, will be specified in the final CAMC contract terms and GeM conditions.