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Uttar Pradesh Police Toner Cartridges Tender JALAUN UP 285001 2025 ISI/ISO Compliant

Bid Publish Date

30-Nov-2025, 8:51 pm

Bid End Date

10-Dec-2025, 9:00 pm

EMD

₹13,200

Location

JALAUN , UTTAR PRADESH

Progress

RA
Issue30-Nov-2025, 8:51 pm
Reverse AuctionCompleted
Award10-Jan-2026, 1:43 am
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Quantity

132

Bid Type

Two Packet Bid

Key Highlights

  • • OEM turnover criteria for the offered product must be demonstrated for the last 3 financial years
  • • 25% quantity flex across bid quantity and within-contract quantity with calculated delivery extension
  • • Authorized Distributor must submit OEM authorization certificate with complete contact details
  • • Scope includes Supply, Installation, Testing and Commissioning (SITC) of toner cartridges
  • • EMD amount clearly specified as ₹13,200
  • • No BOQ items available; procurement focuses on consumables and related services

Categories 2

OFFICE EQUIPMENTS AMMUNITION

Tender Overview

Uttar Pradesh Police invites bids for the procurement of toner cartridges / printer consumables for the Home Department in JALAUN, UTTAR PRADESH 285001. The scope includes Supply, Installation, Testing and Commissioning of goods, with the opportunity to adjust quantities up to 25% of bid/contracted quantities. The bid requires a minimum EMD of ₹13,200 and emphasizes OEM turnover criteria and manufacturer authorization. The procurement targets routine printer consumables for police applications, with delivery and performance aligned to contract terms. A key differentiator is the option clause governing quantity and extended delivery periods, ensuring continuity of supply across the contract term.

Technical Specifications & Requirements

  • Product category: Toner cartridges / ink cartridges / printer consumables (Q2)
  • Scope of supply: Supply, Installation, Testing and Commissioning of goods
  • Delivery/pacing: Delivery period variance allowed via option clause; base timing linked to order dates, with minimum 30 days for extended periods
  • Turnover criteria: Bidder must demonstrate average annual turnover over the last 3 years; OEM turnover must meet minimum thresholds as per bid document
  • OEM authorization: Required for distributors; include OEM authorization certificate with bidder details
  • No BOQ items declared; procurement not itemized in BOQ
  • EMD: ₹13,200 must be submitted

Terms, Conditions & Eligibility

  • EMD: ₹13,200; payment method as specified in bid terms
  • Turnover criteria: Minimum average annual turnover for bidder and OEM over the last 3 years; documented via audited balances or CA certificate
  • Option clause: 25% quantity increase/decrease allowed; extended delivery time proportionate to change in quantity, with minimum 30 days
  • Delivery: Delivery schedule tied to original delivery order; extensions follow calculated formula
  • Authorization: OEM/Original Service Provider authorization mandatory for authorized distributors
  • Scope: Bid price must include all costs (supply, installation, testing, commissioning)
  • Compliance: Adherence to terms specified by UP Police Home Department; no BOQ items to claim specific quantities

Key Specifications

  • Product: Toner cartridges / printer consumables

  • Scope: Supply, Installation, Testing and Commissioning

  • EMD: ₹13,200

  • Delivery: 30+ days minimum, with option-based extension

  • Turnover: 3-year average turnover criteria for bidder and OEM

  • Authorization: OEM authorization required for distributors

Terms & Conditions

  • Quantity adjustment up to 25% during contract and extended delivery periods

  • SITC scope included in bid price

  • OEM turnover criteria and distributor authorization mandatory

Important Clauses

Payment Terms

EMD of ₹13,200 must be submitted; payment terms as per UP Police bid terms

Delivery Schedule

Delivery period linked to last date of original delivery order; extended time calculated and may extend up to original delivery period

Penalties/Liquidated Damages

Penalties not explicitly stated in data; standard contract LDs may apply for late delivery as per bid terms

Bidder Eligibility

  • Bidder and OEM must meet 3-year turnover criteria with documentary evidence

  • Must provide OEM authorization if bidding as distributor

  • No BOQ items; capability to deliver SITC of toner cartridges

Documents 2

GeM-Bidding-8652808.pdf

Main Document

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Uttar Pradesh Police Toner Cartridges Tender 2025 UP Home Department ISO 9001 Compliant Procurement

Uttar Pradesh Police

BALLIA, UTTAR PRADESH

Posted: 25 November 2025
Closed: 5 December 2025
GEM

Required Documents

1

GST registration certificate

2

Permanent account number (PAN) card

3

Audited financial statements or CA certificate showing turnover (last 3 financial years)

4

OEM authorization/agency certificate (for distributors)

5

Experience certificates for similar SITC of toner cartridges (if any)

6

EMD payment proof (₹13,200)

7

Business registration/incorporation certificate (if applicable)

Reverse Auction Schedule

Completed

Start

23-Dec-2025, 7:00 pm

End

25-Dec-2025, 7:00 pm

Duration: 48 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Technical Results

S.No Seller Item Date Status
1KRIYANSH ENTERPRISES PRIVATE LIMITED   Under PMAMake : xerox Model : 006R01819-Toner for Versalink B7125/30/3508-12-2025 16:31:23Qualified
2M/S I.T. SOLUTIONS   Under PMAMake : xerox Model : 006R01819-Toner for Versalink B7125/30/3508-12-2025 23:39:20Qualified
3M/S MADHUMESH ENTERPRISES   Under PMAMake : xerox Model : 006R01819-Toner for Versalink B7125/30/3508-12-2025 19:06:36Qualified

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1KRIYANSH ENTERPRISES PRIVATE LIMITED   Under PMA Winner ₹13,06,800Item Categories : Toner Cartridges / Ink Cartridges / Consumables for Printers
L2M/S I.T. SOLUTIONS   Under PMA₹13,09,176Item Categories : Toner Cartridges / Ink Cartridges / Consumables for Printers
L3M/S MADHUMESH ENTERPRISES   Under PMA₹13,46,400Item Categories : Toner Cartridges / Ink Cartridges / Consumables for Printers

🎉 L1 Winner

KRIYANSH ENTERPRISES PRIVATE LIMITED   Under PMA

Final Price: ₹13,06,800

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for toner cartridges tender in Jalaun UP 2025?

Bidders must meet turnover requirements for the bidder and OEM, submit OEM authorization if applicable, provide EMD ₹13,200, and certify SITC capability. Include GST, PAN, and audited turnover documents, with compliance to 25% quantity option and delivery terms.

What documents are required for UP Police printer consumables bid?

Submit GST and PAN, 3-year turnover documents (audited or CA certificate), OEM authorization for distributors, experience certificates for SITC, and EMD proof of ₹13,200. Include proof of registration and any relevant supplier licenses.

What is the scope of supply for this toner tender?

Scope includes Supply, Installation, Testing and Commissioning of toner cartridges and printer consumables, with price inclusive of all components. SITC must be completed as per contract terms and delivered to the police department in UP.

What are the delivery terms and option clause in this UP tender?

The tender allows a 25% quantity variation during contract; delivery periods extend proportionally but with a minimum of 30 days. The extension starts from the last date of the original or extended delivery period depending on when the option is exercised.

What is the EMD amount and payment terms for this bid?

EMD is ₹13,200. Payment terms follow the organization’s bid terms; bidders should prepare submission documents and ensure EMD payment is confirmed with the bid submission.

What turnover criteria must be met by bidders and OEMs?

Bidders must show average annual turnover over the last 3 financial years; OEM turnover must meet the minimum threshold. If the bidder/OEM is under 3 years old, use turnover from completed years after incorporation in the calculation.

Is there a specified BOQ for this toner cartridge tender?

No BOQ items are listed; procurement emphasizes SITC capability and OEM authorization with the ability to supply and install consumables as per contract terms.

How to obtain OEM authorization for distributor bidders in UP?

Submit an OEM authorization certificate detailing name, designation, address, and contact email. This confirms the distributor's right to bid on behalf of the OEM and ensures compliance with manufacturer requirements.