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HPCL Hitachi UPS Spares Tender 2026 India - 14 Week Delivery, OEM Authorized Spare Parts

Bid Publish Date

17-Mar-2026, 8:41 am

Bid End Date

27-Mar-2026, 3:00 pm

Location

VISAKHAPATNAM , ANDHRA PRADESH
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Progress

Issue17-Mar-2026, 8:41 am
Award25-Apr-2026, 4:09 pm
Explore all 4 tabs to view complete tender details

Quantity

143

Category

FAN AXIAL 06 INCH,230V AC,HITACHI UPS

Bid Type

Single Packet Bid

Categories 10

FAN AIR COOLED ENGINE PNEUMATIC SENSOR UPS ATM ROTARY SWITCHES SMPS AC AND DC POWER SUPPLY POWER SENSOR

Tender Overview

Hindustan Petroleum Corporation Ltd (HPCL) invites bids for a wide range of Hitachi UPS spares, including UPS boards, sensors, controllers, and related components. The scope centers on supplying genuine Hitachi UPS spares as per tender terms, with an estimated delivery window of 14 weeks from LOA/PO. Bidders must submit OEM authorization documents from Hitachi HI-REL Power Electronics and ensure alignment with the specified spares list. The procurement emphasizes authentic parts, single-supplier eligibility, and delivery to HPCL Visakh Refinery Warehouse under price terms that include all components.

Technical Specifications & Requirements

  • Product category: Hitachi UPS spares (spare parts for UPS systems)
  • Delivery period: 14 weeks (98 days) from LOA/PO date
  • Authorized source: OEM M/s. Hitachi; or Authorized dealer(s) with valid authorization certificate
  • Delivery location: HPCL Visakh Refinery Warehouse
  • Documentation: OEM authorization certificate required; deviations not allowed; supply of spares as per tender
  • Compliance: materials must match Hitachi UPS schematic and part numbers; ensure exact fit and performance
  • Quantity: 64 items in BOQ; specific item details not disclosed in the summary
  • Payment terms: governed by HPCL terms; price to include all costs

Terms, Conditions & Eligibility

  • Delivery clause: material delivered within 14 weeks from PO/LOA
  • Authorized vendor: bids from OEM or authorized Hitachi dealers only; authorization proof mandatory
  • Scope: supply of Hitachi UPS spares only, with no service component
  • Price terms: items delivered to HPCL Visakh Refinery warehouse; taxes/GST as applicable
  • Rejection: strict adherence to tender terms; non-conforming documents may be rejected
  • GST: bidders must verify GST applicability independently; reimbursement as per actuals or applicable rates
  • Documentation: PAN, GSTIN, Cancelled cheque, EFT Mandate, and other standard bid documents per ATC

Terms & Conditions

  • Key Term 1: 14 weeks delivery from LOA/PO to HPCL Visakh Refinery warehouse

  • Key Term 2: OEM Hitachi authorization required; only HITACHI or approved dealers may bid

  • Key Term 3: Supply of Hitachi UPS spares with exact part numbers; no deviations accepted

  • Key Term 4: GST verification by bidder; GST reimbursement as per actuals or applicable rates

  • Key Term 5: Documentation must include PAN, GSTIN, Cancelled cheque, EFT mandate

  • Key Term 6: All 64 BOQ items are spares; scope limited to goods, no installation service

  • Key Term 7: Price includes all components; delivery location specified at Visakh Refinery

  • Key Term 8: ATC terms require conformity to tender; authorizations required during submission

Important Clauses

Payment Terms

Payment terms governed by HPCL; GST handling by bidder; price inclusive of all costs; no deviations

Delivery Schedule

Material must be delivered within 14 weeks (98 days) from LOA/PO date; extended time not stated

Penalties/Liquidated Damages

Not explicitly detailed in available terms; deviation may trigger rejection or penalties per ATC

Bidder Eligibility

  • Eligibility to bid limited to OEM Hitachi or authorized Hitachi dealers with current authorization

  • Demonstrated capability to supply genuine Hitachi UPS spares matching part numbers

  • GSTIN, PAN, and banking documents (Cancelled cheque, EFT Mandate) required

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

FAN AXIAL 06 INCH,230V AC,HITACHI UPS , FUSE ACC MTG KIT,EC600,HITACHI,BS884,UPS , CURRENT SENSOR,100A,LEM,HAS 100-S,UPS , IGBT 300A,1200V,SKM300GB12T4,HITACHI UPS , ROTARY SWITCH 440V,100A,1P,HITACHI UPS , HRD 360A INCAP RIP FILT CARD,HITACHI UPS , HRD GATE DRIVER CARD,HRD373,HITACHI,UPS , HRD 391D FAN FAIL CARD INCAP,HITACHI UPS , HRD 531 PIGIBACK CI FOR IGBT,HITACHI UPS , STATIC SNUBBER CARD,HPN 043,HITACHI,UPS , CARD I4 HRD 047D,10 OHMS,HITACHI UPS , I4 SYSTM CNTRL CARD,HRD056,HITACHI,UPS , BYPASS SQUARE CARD,240,HITACHI,BYPSQRCRD , SWITCHER CARD,HITACHI,SWTCHR CRD , HRD 571B SYSTEM MANAGER,HITACHI UPS , SNUBBER CARD,RCTFR,HPW006,HITACHI,SNBCRD , HRD 372A CHG PSFB 30B,430VDC,HITACHI UPS , CAP 100 UF,420 VAC,HITACHI UPS , CAP EL 3300 UF, 450V, HITACHI UPS , CAP MPER 470K PF,1000V DC,HITACHI UPS , HRD 371V CHG CONTROL SA, HITACHI UPS , CAP 0.47 UF,1500V, HITACHI UPS , CAP EL 4700 UF,450V,HITACHI UPS , FAN AXIAL 08 INCH,230V AC,HITACHI UPS , FUSE CERAM SLOW 1A 500V 6X32,HITACHI UPS , FUSE CERAM SLOW 3A 500V 6X32,HITACHI UPS , CUR.SENSOR 200A HAS 200-S,HITACHI UPS , HRD 319E INCAP SMPS-GATE DRI,HITACHI UPS , HRD 386A,FB I-P 100-120V,HITACHI UPS , HRD 386A,SYS FB I-P 230-280V,HITACHI UPS , HRD 391B FAN FAIL CARD INCAP,HITACHI UPS , HRD 606 I4-I6 USER INT CARD,HITACHI UPS , AC RIPPLE FILTER CARD,126,HITACHI,UPS , I4-D HRD 256B INCAP REL I-O,HITACHI UPS , I4-D HRD 333A 20 BATT BEF,HITACHI UPS , I4-D HRD 334B STAT SWIT DRI,HITACHI UPS , I4-D HRD 326 REV 1 MIMIC,HITACHI UPS , HRD 371 V CHG CONTROL PR T ,HITACHI UPS , I4S HRD 413A PSFB SA,HITACHI UPS , I4S HRD 414A GATE DRI INT,HITACHI UPS , I4-I6 HRD 422A 8 I-O EXPAND,HITACHI UPS , FUSE LINK,SM- CNDCTR,BUSSMANN,56A690A ET , HRD 391 FAN FAIL CARD,HITACHI UPS , HRD 268 20 BATT SMPS UC3844,HITACHI UPS , CUR.SENSOR 50A,HITACHI UPS , TT BLOCK,27A,1600V,SKKT27B16E,SMKRN,UPS , HRD 530 PIGIBACK CI FOR IGBT,HITACHI UPS , I4 HRD 047D,22 OHMS,HITACHI UPS , I4 HRD 056B 20 BATT PSFB,HITACHI UPS , HRD 372A CH PSFB 20B MAX330V,HITACHI UPS , SMPS CARD,HPN381A,HITACHI,UPS,HITACHI , HRD 068A NIYANTRAK CARD,SVR,HITACHI UPS , HRD 065B GATE DRIVER CARD,HITACHI UPS , IGBT 75A-600 V, HITACHI UPS , HRD 589B GMOV 3PH 415VAC,HITACHI UPS

Authority Records

MINISTRY OF PETROLEUM AND NATURAL GASHINDUSTAN PETROLEUM CORPORATION LTD

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Documents 9

GeM-Bidding-9108064.pdf

Main Document

Other Documents

OTHER

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 64 Items Sign in for GEM prices

#1

FAN AXIAL 06 INCH,230V AC,HITACHI UPS

As per Specifications

6 each Delivery: 98 days
#2

FUSE ACC MTG KIT,EC600,HITACHI,BS884,UPS

As per Specifications

6 each Delivery: 98 days
#3

CURRENT SENSOR,100A,LEM,HAS 100-S,UPS

As per Specifications

3 each Delivery: 98 days
#4

IGBT 300A,1200V,SKM300GB12T4,HITACHI UPS

As per Specifications

2 each Delivery: 98 days
#5

ROTARY SWITCH 440V,100A,1P,HITACHI UPS

As per Specifications

1 each Delivery: 98 days
#6

HRD 360A INCAP RIP FILT CARD,HITACHI UPS

As per Specifications

1 each Delivery: 98 days
#7

HRD GATE DRIVER CARD,HRD373,HITACHI,UPS

As per Specifications

1 each Delivery: 98 days
#8

HRD 391D FAN FAIL CARD INCAP,HITACHI UPS

As per Specifications

2 each Delivery: 98 days
#9

HRD 531 PIGIBACK CI FOR IGBT,HITACHI UPS

As per Specifications

1 each Delivery: 98 days
#10

STATIC SNUBBER CARD,HPN 043,HITACHI,UPS

As per Specifications

2 each Delivery: 98 days
#11

CARD I4 HRD 047D,10 OHMS,HITACHI UPS

As per Specifications

1 each Delivery: 98 days
#12

I4 SYSTM CNTRL CARD,HRD056,HITACHI,UPS

As per Specifications

1 each Delivery: 98 days
#13

BYPASS SQUARE CARD,240,HITACHI,BYPSQRCRD

As per Specifications

1 each Delivery: 98 days
#14

SWITCHER CARD,HITACHI,SWTCHR CRD

As per Specifications

1 each Delivery: 98 days
#15

HRD 571B SYSTEM MANAGER,HITACHI UPS

As per Specifications

1 each Delivery: 98 days
#16

SNUBBER CARD,RCTFR,HPW006,HITACHI,SNBCRD

As per Specifications

2 each Delivery: 98 days
#17

HRD 372A CHG PSFB 30B,430VDC,HITACHI UPS

As per Specifications

1 each Delivery: 98 days
#18

CAP 100 UF,420 VAC,HITACHI UPS

As per Specifications

3 each Delivery: 98 days
#19

CAP EL 3300 UF, 450V, HITACHI UPS

As per Specifications

3 each Delivery: 98 days
#20

CAP MPER 470K PF,1000V DC,HITACHI UPS

As per Specifications

3 each Delivery: 98 days
#21

HRD GATE DRIVER CARD,HRD373,HITACHI,UPS

As per Specifications

1 each Delivery: 98 days
#22

HRD 371V CHG CONTROL SA, HITACHI UPS

As per Specifications

1 each Delivery: 98 days
#23

CAP 0.47 UF,1500V, HITACHI UPS

As per Specifications

3 each Delivery: 98 days
#24

CAP EL 4700 UF,450V,HITACHI UPS

As per Specifications

3 each Delivery: 98 days
#25

FAN AXIAL 08 INCH,230V AC,HITACHI UPS

As per Specifications

6 each Delivery: 98 days
#26

FUSE CERAM SLOW 1A 500V 6X32,HITACHI UPS

As per Specifications

14 each Delivery: 98 days
#27

FUSE CERAM SLOW 3A 500V 6X32,HITACHI UPS

As per Specifications

18 each Delivery: 98 days
#28

CUR.SENSOR 200A HAS 200-S,HITACHI UPS

As per Specifications

3 each Delivery: 98 days
#29

HRD 319E INCAP SMPS-GATE DRI,HITACHI UPS

As per Specifications

1 each Delivery: 98 days
#30

HRD 386A,FB I-P 100-120V,HITACHI UPS

As per Specifications

1 each Delivery: 98 days
#31

HRD 386A,SYS FB I-P 230-280V,HITACHI UPS

As per Specifications

1 each Delivery: 98 days
#32

HRD 391B FAN FAIL CARD INCAP,HITACHI UPS

As per Specifications

1 each Delivery: 98 days
#33

HRD 606 I4-I6 USER INT CARD,HITACHI UPS

As per Specifications

1 each Delivery: 98 days
#34

STATIC SNUBBER CARD,HPN 043,HITACHI,UPS

As per Specifications

1 each Delivery: 98 days
#35

AC RIPPLE FILTER CARD,126,HITACHI,UPS

As per Specifications

1 each Delivery: 98 days
#36

I4-D HRD 256B INCAP REL I-O,HITACHI UPS

As per Specifications

1 each Delivery: 98 days
#37

I4-D HRD 333A 20 BATT BEF,HITACHI UPS

As per Specifications

1 each Delivery: 98 days
#38

I4-D HRD 334B STAT SWIT DRI,HITACHI UPS

As per Specifications

1 each Delivery: 98 days
#39

I4-D HRD 326 REV 1 MIMIC,HITACHI UPS

As per Specifications

1 each Delivery: 98 days
#40

HRD 371 V CHG CONTROL PR T ,HITACHI UPS

As per Specifications

1 each Delivery: 98 days
#41

I4S HRD 413A PSFB SA,HITACHI UPS

As per Specifications

1 each Delivery: 98 days
#42

I4S HRD 414A GATE DRI INT,HITACHI UPS

As per Specifications

1 each Delivery: 98 days
#43

I4-I6 HRD 422A 8 I-O EXPAND,HITACHI UPS

As per Specifications

1 each Delivery: 98 days
#44

FUSE LINK,SM-CNDCTR,BUSSMANN,56A690A ET

As per Specifications

6 each Delivery: 98 days
#45

HRD 606 I4-I6 USER INT CARD,HITACHI UPS

As per Specifications

1 each Delivery: 98 days
#46

I4S HRD 413A PSFB SA,HITACHI UPS

As per Specifications

1 each Delivery: 98 days
#47

HRD 391 FAN FAIL CARD,HITACHI UPS

As per Specifications

1 each Delivery: 98 days
#48

HRD 268 20 BATT SMPS UC3844,HITACHI UPS

As per Specifications

1 each Delivery: 98 days
#49

CUR.SENSOR 50A,HITACHI UPS

As per Specifications

1 each Delivery: 98 days
#50

TT BLOCK,27A,1600V,SKKT27B16E,SMKRN,UPS

As per Specifications

1 each Delivery: 98 days
#51

HRD 530 PIGIBACK CI FOR IGBT,HITACHI UPS

As per Specifications

1 each Delivery: 98 days
#52

I4 HRD 047D,22 OHMS,HITACHI UPS

As per Specifications

1 each Delivery: 98 days
#53

I4 HRD 056B 20 BATT PSFB,HITACHI UPS

As per Specifications

1 each Delivery: 98 days
#54

HRD 372A CH PSFB 20B MAX330V,HITACHI UPS

As per Specifications

1 each Delivery: 98 days
#55

SMPS CARD,HPN381A,HITACHI,UPS,HITACHI

As per Specifications

2 each Delivery: 98 days
#56

HRD 068A NIYANTRAK CARD,SVR,HITACHI UPS

As per Specifications

2 each Delivery: 98 days
#57

HRD 065B GATE DRIVER CARD,HITACHI UPS

As per Specifications

2 each Delivery: 98 days
#58

IGBT 75A-600 V, HITACHI UPS

As per Specifications

5 each Delivery: 98 days
#59

HRD 589B GMOV 3PH 415VAC,HITACHI UPS

As per Specifications

2 each Delivery: 98 days
#60

FAN AXIAL 06 INCH,230V AC,HITACHI UPS

As per Specifications

2 each Delivery: 98 days
#61

SNUBBER CARD,RCTFR,HPW006,HITACHI,SNBCRD

As per Specifications

2 each Delivery: 98 days
#62

FAN AXIAL 08 INCH,230V AC,HITACHI UPS

As per Specifications

2 each Delivery: 98 days
#63

HRD 386A,SYS FB I-P 230-280V,HITACHI UPS

As per Specifications

1 each Delivery: 98 days
#64

HRD 391B FAN FAIL CARD INCAP,HITACHI UPS

As per Specifications

1 each Delivery: 98 days

Required Documents

1

Certificate (Requested in ATC)

2

OEM Authorization Certificate

3

Additional Doc 1 (Requested in ATC)

4

Additional Doc 2 (Requested in ATC)

5

Additional Doc 3 (Requested in ATC)

6

Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria

7

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Financial Results

Rank Seller Price Item
L1
HITACHI HI-REL POWER ELECTRONICS PRIVATELIMITED   Under PMA
Item Categories : FAN AXIAL 06 INCH,230V AC,HITACHI UPS,FUSE ACC MTG KIT,EC600,HITACHI,BS884,UPS,CURRENT SENSOR,100A,

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about ANDHRA PRADESH tender market

How to bid for HPCL Hitachi UPS spares tender in Visakh 2026?

Bidders must be OEM Hitachi or authorized dealers with valid authorization; submit OEM certificate, PAN, GSTIN, Cancelled Cheque, EFT Mandate, and ensure exact Hitachi part numbers match the BOQ. Delivery is 14 weeks from LOA/PO, with payment terms per HPCL ATC.

What documents are required for HPCL Hitachi UPS spares tender submission?

Submit PAN, GSTIN, Cancelled Cheque, EFT Mandate, OEM authorization from HITACHI HI-REL, technical compliance certificates, and any bid-specific ATC documents. Ensure all DSIR and statutory docs are current; misalignment risks rejection.

What are the delivery terms for HPCL Visakh UPS spares procurement?

Delivery must occur within 14 weeks (98 days) from LOA/PO date. Price should include all costs; delivery location is HPCL Visakh Refinery Warehouse. GST considerations are bidder-responsible and reimbursable per actuals within limits.

What is the required authorization for bidding Hitachi UPS spares?

Only OEM M/s. Hitachi or their Authorized dealers may bid. Submission must include valid authorization certificate; bids without authorization will be technically rejected per ATC.

What standards or part-number conformity is required for spares?

Spare parts must be exact Hitachi UPS part numbers and compatible with Hitachi UPS systems; no deviations from stated specifications are allowed as per ATC terms.

How is GST handled in HPCL UPS spares procurement?

Bidder must verify applicable GST; HPCL will reimburse GST as per actuals or applicable rate, up to quoted GST percentage; bidder bears responsibility for any mismatch.

What is the scope of supply for the HPCL Hitachi UPS tender?

Scope covers supply of Hitachi UPS spares only, 64 items in the BOQ; no installation or service scope is included unless specified in ATC; ensure components deliverable to Visakh refinery.

What happens if a bid deviates from the tender terms?

Deviations from the stated specifications or authorization requirements are not allowed and may result in technical rejection. Bidders must strictly adhere to OEM-specified part numbers and delivery terms.

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