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Commissioner-cum-secy. To Govt., H&UD Odisha MFP & Scanner Tender Bhubaneswar Khordha 3 Year Onsite Warranty 2026

Bid Publish Date

29-Jul-2026, 12:49 pm

Bid End Date

08-Aug-2026, 1:00 pm

Location

KHORDHA , ODISHA
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Progress

Issue29-Jul-2026, 12:49 pm
AwardPending
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Quantity

16

Category

A4 and Legal Size Multifunction Printer (MFP)

Bid Type

Two Packet Bid

Categories 3

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE SCANNER

Tender Overview

The Procuring Organization is the Commissioner-cum-Secretary, Housing & Urban Development Department, Government of Odisha, inviting bids for A4 and Legal Size Multifunction Printer (MFP) with Scanner capabilities, to be installed/used in Khordha, Odisha. The scope focuses on PAC-only qualification for the MFP and Scanner (V3). Key differentiators include a 3-year on-site warranty, OEM authorization requirements, and mandatory service-center presence in Bhubaneswar for prompt after-sales support. Bidders should prepare OEM-specific technical compliance and GST-related documentation. The bid includes на option clause enabling up to 25% quantity variation at contracted rates. This procurement targets reliable, ISI/ISO-aligned equipment with robust service support in Odisha.

Technical Specifications & Requirements

  • Scanner Type and Maximum Scan Size are specified categories without numeric values in the provided data; bidders must confirm exact model compatibility.
  • Maximum Optical Resolution (DPI) and Simplex Colour Scan Speed (ppm) at 200 dpi for Document Feeder are required; suppliers should provide performance figures from the quoted model.
  • Duplex Colour Scan Speed (ipm) and Automatic Document Feeder (ADF) Tray Capacity at 75 gsm are required; ensure compatibility with ADF-enabled workflows.
  • Duplex Scanning capability is a listed feature; confirm bid model supports duplex scanning and document handling capacity.
  • On Site Warranty is mandated for 3 years; confirm OEM support coverage across Bhubaneswar and Odisha.
  • Ensure compliance with OEM-specific documentation including Technical Compliance Sheet and OEM Authorization Certificate.

Terms, Conditions & Eligibility

  • The buyer reserves a 25% quantity variation both pre- and post-award, at contracted rates.
  • An OEM service center must operate in Bhubaneswar for timely after-sales service.
  • Submit GST Returns for the preceding 3 months, along with the bid.
  • Provide bid-specific OEM authorization on OEM letterhead and PAN + OGST registrations.
  • On-time acceptance or rejection rights rest with the buyer; no reason need be stated.
  • On-site warranty for all items: 3 years.

Key Specifications

  • Product: A4 and Legal Size Multifunction Printer (MFP) with Scanner (V3)

  • Scanner Type: not explicitly specified; confirm model support

  • Maximum Scan Size: not disclosed; confirm compatibility

  • Maximum Optical Resolution: not disclosed; confirm model spec

  • Simplex Colour Scan Speed at 200 dpi (ppm): not disclosed; confirm model spec

  • Duplex Colour Scan Speed (ipm) for Document Feeder: not disclosed; confirm model spec

  • Automatic Document Feeder (ADF) Tray Capacity at 75 GSM: not disclosed; confirm sheet count

  • Duplex Scanning: required feature; verify model supports duplex scanning

  • On Site Warranty: 3 years

Terms & Conditions

  • EMD/bid security: not explicitly disclosed; ensure compliance per terms

  • Quantity variation: +25% during and after contract at contracted rates

  • OEM authorization: required on OEM letterhead with contact details

  • Service center: OEM/service provider must have Bhubaneswar presence

  • Documentation: GST returns (last 3 months), PAN, OGST certificates

  • Warranty: 3-year on-site warranty for all items

Important Clauses

Payment Terms

Not detailed in data; bidders should anticipate standard government terms and verify during bid submission

Delivery Schedule

Delivery period linked to delivery orders; option clause permits quantity/time adjustments with a minimum 30 days extension

Penalties/Liquidated Damages

Not specified; bidders should seek clarity on LDs in the ATC and contract

Bidder Eligibility

  • OEM authorization confirmed on letterhead

  • Bhambahservice center presence in Bhubaneswar or nearby region

  • GST Returns for last 3 months submitted with bid

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

A4 and Legal Size Multifunction Printer (MFP) (Q2) ( PAC Only ) , Scanner (V3) (Q2) ( PAC Only )

Delivery Details

Max Delivery Days

15

Delivery Locations

1

Delivery Cities

Khordha

Delivery Pincodes

751001

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
HIMANSHU SHEKHAR MANDAL751001,Third Floor, Kharvel NagarKhordhaOdisha7510011515-

Authority Records

HOUSING AND URBAN DEVELOPMENT DEPARTMENT

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Documents 4

GeM-Bidding-9677488.pdf

Main Document

Other Documents

OTHER

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Scanner Type Integrated Sheet Fed & Flat Bed
Generic Maximum Scan Size A4 and Legal, A4, Legal and A3, A4, Legal, A3 and A3+ Or higher
Performance Maximum Optical Resolution (in Dpi) 1200, 2400, 4800 Or higher
Performance Simplex Colour Scan Speed at 200 dpi (in ppm) for Document Feeder 46 to 50, 51 to 60, 61 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160 Or higher
Performance Duplex Colour Scan Speed for document (in ipm) for Document Feeder 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180, 181 to 200, 201 to 220, 221 to 240, 241 to 260, 261 to 280 Or higher
Document Handling Duplex Scanning Yes Or higher
Document Handling Automatic Document Feeder (ADF) Tray Capacity at 75 GSM (in Number of sheets) 51 to 100, 101 to 150, 151 to 200, 201 to 300, 301 to 500 Or higher
Certification On Site Warranty (in Years) 3 Or higher

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Required Documents

1

GST certificate of bidder

2

PAN card

3

Experience certificates for similar MFP/Scanner supply

4

Financial statements (as required by terms)

5

EMD documents (if applicable/not disclosed in data)

6

Technical bid documents

7

OEM authorization certificate on OEM letterhead

8

Bid-specific Technical Compliance Sheet on OEM letterhead

9

Bidder's service center details in Bhubaneswar

10

GST Returns for preceding 3 months

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for the A4 MFP scanner tender in Bhubaneswar Odisha 2026

Bidders must submit GST Returns for the preceding 3 months, PAN, OGST registrations, and bid-specific OEM authorization. Provide an OEM Technical Compliance Sheet and ensure a functional service centre in Bhubaneswar. The contract allows up to 25% quantity variation and requires a 3-year on-site warranty.

What documents are required for the Bhubaneswar MFP procurement bid 2026

Required documents include GST certificate, PAN, OGST registration, 3 months GST Returns, bid-specific OEM Authorization Certificate, OEM Technical Compliance Sheet, and evidence of a Bhubaneswar service center. Also submit financial statements and experience certificates for similar MFP/Scanner projects.

What are the essential technical specifications for the scanner in this tender

Confirm the exact Maximum Optical Resolution, Simplex Colour Scan Speed at 200 dpi, and Duplex Colour Scan Speed for the Document Feeder. Verify ADF capacity at 75 gsm and ensure Duplex Scanning support. The On-Site Warranty is 3 years; model must meet these specs.

When is the delivery timeline for Bhubaneswar MFP scanner tender 2026

Delivery period starts from the last date of the original delivery order. If the option clause is exercised, the additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Confirm final delivery schedule with the Purchase Order.

What are the EMD and payment terms for the Odisha MFP bid

EMD amount is not disclosed in the data; bidders should verify EM D requirements during ATC. Payment terms follow government norms; ensure compliance with vendor terms and provide necessary performance security if mandated by the contract.

What is the OEM requirement for after-sales support in Bhubaneswar

The OEM must maintain a functional service centre in Bhubaneswar to provide prompt after-sales support and maintenance services. Bidder should furnish OEM authorization and service capability details as part of the bid submission.

What documents prove eligibility for the Bhubaneswar MFP procurement in 2026

Eligibility documents include GST Returns (last 3 months), PAN, OGST registration, bid-specific OEM Authorization Certificate, and OEM Technical Compliance Sheet. Demonstrate prior experience with similar MFP/Scanner projects and provide service-center details in Bhubaneswar.

How to ensure compliance with the 25% quantity variation clause

Prepare pricing that accommodates potential 25% quantity variation both pre- and post-award. Ensure the contract terms specify acceptance at contracted rates and provide delivery ramp plans to scale up or down as needed over the contract period.

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