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Indian Army Department of Military Affairs ACER PC 14th Gen with 21-inch monitor, UPS, Epson printers & networking gear Tender 2025

Bid Publish Date

27-Dec-2025, 1:41 pm

Bid End Date

06-Jan-2026, 2:00 pm

Location

DARJEELING , WEST BENGAL

Progress

Issue27-Dec-2025, 1:41 pm
AwardPending
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Quantity

11

Category

ACER PC I5 14TH GEN WITH 21 INCH MONITOR DVD WRITER 512 GB NVME SSD 32 GB RAM ALONGWITH KEYBOARD AND MOUSE 3YR WARRANTY ON SITE

Bid Type

Two Packet Bid

Categories 14

BATTERY PORT COMPUTER SERVER GLUCOMETER NETWORKING CABLE HIGH END SERVER CABLE LAPTOP MEDIA STORAGE DEVICES UPS ATM NETWORKING WIFI MILITARY VEHICLE

Tender Overview

Organization: Indian Army, Department Of Military Affairs. Procured items include ACER PC i5 14th Gen with 21 inch monitor, DVD writer, 512 GB NVMe SSD, 32 GB RAM, keyboard and mouse, 3-year on-site warranty; a MICORTEK Legend 1000 UPS offline with two 12V 7Ah batteries; 1 KVA UPS with 1-year overall warranty and 2-year electronic PCB warranty; EPSON ECOTANK M3170 all-in-one duplex printer, EPSON L4360 A4 WiFi duplex all-in-one ink-tank printer; plus D-Link network cable, Omada 24-port switch, TP-Link media converter. Tender scope includes supply, installation, testing, commissioning, operator training, and statutory clearances if needed. Location details are not specified in the record. A key differentiator is the multi-item IT ecosystem intended for centralized military operations with on-site warranties and OEM-grade networking gear. The bid is positioned under government procurement by a national defense organization for IT hardware and networking infrastructure.

Technical Specifications & Requirements

  • Product categories: Desktop PC with 21" monitor, UPS power backup, all-in-one inkjet printers, network switches, cables and media converters.
  • Key components: ACER PC with i5 14th Gen, 512 GB NVMe SSD, 32 GB RAM, DVD writer; display: 21 inch; input devices: keyboard and mouse; UPS: MICORTEK Legend 1000 offline, two 12V 7Ah batteries; 1 KVA UPS with extended warranty structure; printers: EPSON ECOTANK M3170 and EPSON L4360; networking: D-Link cables, Omada 24-port switch, TP-Link media converter.
  • Warranty/Compliance: 3-year on-site warranty on PC setup; 1-year overall warranty for UPS; 2-year electronic PCB warranty; no explicit standard codes listed in data but OEM brands imply standard service terms.
  • Delivery/Installation: Supply, installation, testing, commissioning, and operator training included. Noted statutory clearances if needed. No explicit technical spec sheets or IS/ISO references provided in the tender excerpt.
  • Financials/Turnover: OEM turnover criteria referenced; bidders must meet average turnover requirements as per bid document.

Terms, Conditions & Eligibility

  • EMD/Performance: Not explicitly stated in excerpt; ensure to review standard GEM EMD terms.
  • Delivery Window: Option clause allows quantity variation up to 25% during contract or extension with a defined computation formula; minimum extension time set at 30 days.
  • Documentation: Submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate with bid.
  • Turnover: OEM must meet minimum average annual turnover over last 3 years as specified in bid; audited balance sheets or CA certificate required.
  • Scope: Inclusive of supply, installation, testing, commissioning, training, and statutory clearances, where applicable.
  • Pre-qualification: Bidders must not be in liquidation or insolvency; provide undertaking to this effect.

Key Specifications

  • ACER PC: 14th Gen Intel i5, 512 GB NVMe, 32 GB RAM, DVD writer, 21 inch monitor, keyboard and mouse, 3-year on-site warranty

  • UPS: MICORTEK Legend 1000 offline, two 12V 7Ah batteries; 1 KVA UPS with 1-year overall warranty and 2-year PCB warranty

  • Printers: EPSON ECOTANK M3170 all-in-one duplex wifi ink-tank; EPSON L4360 A4 WiFi duplex all-in-one ink-tank

  • Networking: D-Link cables; Omada 24-port switch; TP-Link media converter

  • Scope: Supply, installation, testing, commissioning, operator training, and statutory clearances if required

  • No explicit technical standards (IS/ISO) specified in the data; rely on OEM warranty terms and standard government ICT procurement practices

Terms & Conditions

  • Option Clause allowing 25% quantity variation during contract and extended delivery time with a minimum 30 days

  • EO turnover requirements for OEM; audited financials/CA certificate required

  • Submission of PAN, GSTIN, cancelled cheque, EFT mandate; non-liquidation undertaking

  • Scope includes supply, installation, testing, commissioning, training, and possible statutory clearances

Important Clauses

Payment Terms

Not explicitly stated; bidders should assume standard government terms and confirm with tendering authority

Delivery Schedule

Delivery period linked to original and extended timelines under option clause; minimum 30 days for any extension

Penalties/Liquidated Damages

Not detailed in the excerpt; bidders should verify LD provisions in full tender document

Bidder Eligibility

  • No liquidation, receivership, or bankruptcy; undisturbed financial status

  • OEM turnover meets minimum average turnover over last 3 years

  • Experience in supplying IT hardware, printers, and networking equipment to government bodies

Documents 4

GeM-Bidding-8767966.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 7 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 ACER PC I5 14TH GEN WITH 21 INCH MONITOR DVD WRITER 512 GB NVME SSD 32 GB RAM ALONGWITH KEYBOARD AND MOUSE 3YR WARRANTY ON SITE IT HARDWARE 1 nos prashant.407wksp 15
2 MICORTEK LEGEND 1000 UPS OFF LINE WITH TWO X 12V 7AH BATTERY 1 KVA 1 YEAR OVERALL WARRANTY AND 2 YEAR ELECTRONIC PCB WARRANTY IT HARDWARE 4 nos prashant.407wksp 15
3 EPSON ECOTANK MONOCHROME M3170 ALL IN ONE DUPLEX WI FI INKTANK PRINTER IT HARDWARE 1 nos prashant.407wksp 15
4 EPSON ECOTANK L4360 A4 WIFI DUPLEX ALL IN ONE INK TANK PRINTER IT HARDWARE 1 nos prashant.407wksp 15
5 D LINK NETWORKING CABLE IT HARDWARE 1 nos prashant.407wksp 15
6 OMADA 24 PORT SWITCH IT HARDWARE 1 nos prashant.407wksp 15
7 TP LINK MEDIA CONVERTER IT HARDWARE 2 nos prashant.407wksp 15

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Required Documents

1

GST certificate

2

PAN card

3

Cancelled cheque

4

EFT mandate certified by bank

5

Audited financial statements or CA certificate showing OEM turnover (last 3 years)

6

OEM authorization letter

7

Technical bid documents and compliance certificates

8

Experience certificates for similar IT hardware provisioning

9

Declaration of non-liquidity / no receivership

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for the Indian Army ACER PC and UPS tender in 2025?

Bidders must submit GSTIN, PAN, cancelled cheque, and EFT mandate with bid, along with OEM turnover evidence for last 3 years. Ensure compliance with scope: supply, installation, testing, commissioning, training, and statutory clearances. Maintain non-liquidity undertaking and meet option clause delivery terms.

What documents are required for government ICT hardware tender participation in 2025?

Submit PAN, GSTIN, cancelled cheque, EFT mandate, audited balance sheets or CA certificate showing OEM turnover, OEM authorization, experience certificates for similar IT hardware supply, and technical bid with compliance statements. Include statutory clearances if applicable and non-liquidation undertaking.

What are the delivery extension rules for quantity variation in this tender?

The purchaser may increase quantity by up to 25% and extend delivery time. Extended time = (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. If original period < 30 days, extension equals original period.

Which hardware items are included in the tender by Indian Army procurement 2025?

Items include ACER PC with 21" monitor and peripherals, MICORTEK Legend 1000 UPS, 1 KVA UPS, EPSON ECOTANK M3170 and L4360 printers, D-Link cables, Omada 24-port switch, and TP-Link media converter, intended for a unified IT/Networking setup.

What warranty and post-sale support are required for the UPS and PCs?

PCs carry 3-year on-site warranty. UPS equipment includes 1-year overall warranty and 2-year electronic PCB warranty. Confirm service levels and response times in the final contract; ensure OEM support coverage aligns with government procurement standards.

What is the scope of supply beyond hardware in this tender?

Scope includes supply, installation, testing, commissioning of goods, and training of operators; statutory clearances as required. The bidder must also cover all cost components in the bid price per the scope, and provide post-installation verification.