Prisons Administration Uttar Pradesh Hardoi Facility Management Tender 2026 - Painting Materials Supply & Lump Sum Services
Bid Publish Date
06-Oct-2026, 7:36 pm
Bid End Date
16-Oct-2026, 8:00 pm
Location
Progress
Tender Overview
The Prisons Administration And Reforms Department, Uttar Pradesh invites a Lump Sum Facility Management bid for District Jail Hardoi (Hardoi, Uttar Pradesh 241001) covering painting materials and related consumables included in the contract price. Scope includes supply of painting materials and consumables by the service provider, with delivery and on-site management within the lump-sum framework. The opportunity targets vendors capable of handling multiple jail-site consumables under a single contract, with mandatory pre-bid participation and strict documentation requirements. The absence of BOQ items suggests a flexible, integrated service-provision model, emphasizing compliance, integrity, and demonstrated capability.
Technical Specifications & Requirements
- No BOQ items; contract revolves around supply of painting materials and consumables as part of facility management.
- Mandatory documents: GST, PAN, Aadhaar, ITR copies, last 3 years balance sheets, and recent experience certificates for similar jail works.
- Additional requirements: EFT mandate in prescribed format; integrity pact; undertaking on financial standing and non-bankruptcy; undertaking on procurement restrictions with neighboring-border countries; pre-bid meeting mandatory; sample submission of all items prior to bid evaluation.
- Compliance focus: self-certification, signed and stamped documents, and demonstration of technical credentials for jail maintenance work.
- No explicit estimated value; emphasis on lump-sum scope and readiness to provide integrated painting materials and related consumables.
Terms, Conditions & Eligibility
- Financial health: not under liquidation or receivership; provide undertaking.
- Documentation: submit EFT mandate, integrity pact, financial standing declaration, GST, PAN, Aadhaar, ITRs, balance sheets (last 3 years).
- Tender process: pre-bid meeting mandatory; samples of items required before bid submission; all documents signed and self-certified.
- Compliance: bid liable to be rejected for non-submission of certificates or violation of ATC terms; vendor must adhere to procurement restrictions related to border-sharing countries.
Key Specifications
-
Painting materials supply
-
Consumables included in contract price
-
Lump-sum facility management scope
-
No BOQ items provided
-
Mandatory pre-bid meeting
-
Samples of all items required before bid submission
Terms & Conditions
-
EFT mandate to be uploaded in prescribed format
-
Integrity pact to be signed and stamped
-
Notarized undertakings for financial standing and border-procurement restrictions
-
Last 3 years balance sheets and recent jail-work experience certificates required
Important Clauses
Payment Terms
Lump-sum contract; payment terms not explicitly stated; ensure EFT-based invoicing and timely processing per contract
Delivery Schedule
Delivery of painting materials and consumables to District Jail Hardoi as per site requirements; no fixed BOQ-based timeline present
Penalties/Liquidated Damages
Not explicitly detailed; bid may be rejected for non-compliance; potential LD to be clarified during pre-bid.
Bidder Eligibility
-
Not under liquidation, court receivership, or bankruptcy
-
Proof of GST registration, PAN, Aadhaar
-
Experience in jail/large-scale facility management or painting materials supply within the last year
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
3
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Facility Management Services - LumpSum Based - District Jail Hardoi; SUPPLY OF PAINTING MATERIALS; Consumables to be provided by service provider (inclusive in contract cost)
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Pre-Bid & Qualification
Pre-Bid Date
08-10-2026 12:00:00
Pre-Bid Venue
District Jail Hardoi
Delivery Details
Delivery Locations
1
Delivery Cities
Hardoi
Delivery Pincodes
241001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Aman Kumar Singh | 241001,DISTRICT JAIL HARDOI | Hardoi | Uttar Pradesh | 241001 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 7
GeM-Bidding-9994106.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
6
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Aadhaar card copy
Electrical/ITR for last 3 years
Balance sheet of last 3 years
Experience certificates of jail-related works (last 1 year)
EFT mandate on prescribed format
Integrity pact duly signed and stamped
Undertaking on financial standing and no bankruptcy
Undertaking regarding restrictions on procurement from border-sharing country
Technical credential documents
Sample copies of painting materials and consumables
Pre-bid meeting attendance confirmation
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid on the Prisons UP Hardoi painting materials tender in 2026?
Submit GST, PAN, Aadhaar, and ITR copies along with last 3 years balance sheets; attach EFT mandate, integrity pact, and financial standing undertakings. Pre-bid meeting attendance is mandatory; samples of all items must be approved before bid submission.
What documents are required for UP Prisons Hardoi facility management bid?
Required documents include GST certificate, PAN card, Aadhaar, ITR, last 3 years balance sheets, jail-work experience certificates, EFT mandate, integrity pact, financial standing undertakings, border-procurement undertaking, and item samples for pre-approval.
What are the technical specifications for painting materials in this tender?
No BOQ provided; focus on integrated painting materials supply and consumables; ensure material samples are submitted for approval; adhere to lump-sum facility management scope and site-specific delivery requirements.
What is the payment structure for this UP jail painting tender?
Contract is lump-sum; payment terms not explicitly stated in the document; bidders should anticipate EFT-based invoicing and seek clarification at pre-bid meeting to confirm cycle and timeline.
What are the eligibility criteria for bidders in the UP Hardoi jail tender?
Bidders must be financially solvent (not in liquidation or bankruptcy), possess GST and PAN, provide 3 years of balance sheets, and show jail-related experience in the last year with signed and stamped credentials.
What is required for pre-bid meeting in this tender?
Pre-bid meeting is mandatory; attendees should bring all key certificates (GST, PAN, ITR), balance sheets and sample items; queries regarding EFT, integrity pact, and border-procurement undertakings will be addressed then.
What are the integrity and border-procurement requirements for this UP tender?
Bidders must upload an integrity pact duly signed and stamped, plus an undertaking restricting procurement from bidders in border-sharing countries; ensure these documents accompany the bid submission.
Are samples of painting materials required before submission in Hardoi tender?
Yes; the tender requires samples of all items to be submitted and approved beforehand; failure to provide or obtain approval may render the bid ineligible for evaluation.