NSIC Event Management Services Tender Thane Maharashtra 2025 - Third-Party Promotion & Full Day Workshop Contract
Bid Publish Date
17-Oct-2025, 4:40 pm
Bid End Date
24-Oct-2025, 5:00 pm
Value
₹4,45,000
Location
Progress
Quantity
1
Bid Type
Two Packet Bid
Key Highlights
- • Specific vendor flexibility: contract quantity/duration adjustability up to 25% at award
- • Scope emphasis: full-day workshop/Exhibition management plus marketing and promotion
- • Location focus: Thane, Maharashtra within Mumbai metro region
- • Estimated contract value: ₹445,000 indicates modest-scale event logistics
- • No published BOQ or technical standards; emphasis on prior event delivery capability
- • ATC terms uploaded; bidders should review for any compliance implications
Tender Overview
The National Small Industries Corporation Limited (nsic) invites bids for Event Management Services in Thane, Maharashtra with a full-day workshop/exhibition management focus and associated marketing/promotional activities. The estimated project value is ₹445,000, with no BOQ items published. The procurement covers third-party premise coordination, venue management, participant engagement, and on-site logistics. A notable clause allows a contract quantity or duration adjustment of up to 25% at contract issuance or award, which bidders must accept. This tender targets professional event organizers with capability in end-to-end event delivery, branding, and attendee experience optimization.
Technical Specifications & Requirements
- Service category: Event management, workshop/exhibition coordination, marketing and promotion for a single-day or multi-day event as defined in the contract.
- Delivery scope: on-site management, venue setup, registration handling, crowd control, promotional activities, and post-event reporting.
- Compliance: no specific technical standards are published; bidders should demonstrate past performance in similar events and capability to handle third-party premises.
- Compliance documents: bidders must show capability in logistics, vendor coordination, and risk management, with emphasis on timely execution and quality control. Estimated value indicates level of resources required for a modest-scale event in the Mumbai metropolitan region.
Terms, Conditions & Eligibility
- EMD: amount not disclosed in the tender text; bidders should anticipate standard bid security as per organization policy.
- Quantity flexibility: up to 25% increase/decrease allowed at contract issue and post-award within the same limit.
- Payment terms: not specified in the tender; bidders should seek clarification during bid submission.
- Documentation: typical required documents include GST registration, PAN, company profile, an experience record of similar events, and financial statements; OEM/agency authorizations may be requested depending on scope.
- Delivery timeline: not explicitly defined; bidders should propose a delivery plan with milestones and on-site readiness.
- Penalties/Warranty: not detailed; bidders should inquire for SLA-based penalties and post-event support terms.
- Eligibility: prior experience in event management for government or corporate clients is advantageous; capacity to manage promotional campaigns and on-site operations is essential.
Key Specifications
-
- Product/Service: Event management for a full-day workshop/ expo including marketing and on-site logistics
-
- Estimated value: ₹445,000; plan resources accordingly
-
- Delivery location: Thane, Maharashtra; on-site coordination required
-
- ATC clause: allow up to 25% quantity/duration adjustment
-
- Standards: not explicitly listed; rely on proven past performance and compliance terms
Terms & Conditions
-
EMD amount not disclosed; bidders should verify bid security requirements
-
Contract quantity/duration can vary up to 25% at or after award
-
Payment terms and delivery timelines are not specified; bidders must obtain clarifications
Important Clauses
Payment Terms
Not specified in tender; bidders should request explicit payment schedule (milestones, retention, and final settlement) during bid submission.
Delivery Schedule
No explicit timelines; bidders should propose a detailed event readiness plan with contingency measures.
Penalties/Liquidated Damages
No LD details provided; bidders should seek standard SLA penalties for on-time delivery and quality shortfalls.
Bidder Eligibility
-
Experience in managing government or large corporate events
-
Demonstrated capability in venue coordination, branding, and attendee engagement
-
Financial stability evidenced by recent financial statements
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Workshop; Marketing and Promotion; Third-party premise; Full day
Authority Records
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Documents 3
GeM-Bidding-8488023.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Company profile and registration details
Experience certificates from prior event management engagements
Financial statements (last 2–3 years)
Technical bid documents outlining event management approach
OEM/Agency authorizations (if applicable to specific services)
Any relevant licenses for venue operations and promotions
Technical Results
| S.No | Seller | Date | Status |
|---|---|---|---|
| 1 | SPRINTSTAR IT SOLUTIONS Under PMA | 24-10-2025 11:48:22 | |
| 2 | STREE UDYAMI FOUNDATION Under PMA | 24-10-2025 10:40:02 | |
| 3 | WX CONSULTANTS PRIVATE LIMITED Under PMA | 24-10-2025 09:51:18 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | WX CONSULTANTS PRIVATE LIMITED( MSE Social Category:General ) Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Workshop; Marketi | |
| L2 | STREE UDYAMI FOUNDATION( MSE Social Category:General ) Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Workshop; Marketi | |
| L3 | SPRINTSTAR IT SOLUTIONS( MSE Social Category:SC ) Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Workshop; Marketi |
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for NSIC event management tender in Thane Maharashtra 2025
Bidders should prepare GST, PAN, company and experience certificates, financial statements, and technical bid detailing event plan, vendor coordination, safety measures, and on-site operations. The contract allows up to 25% quantity/duration changes at award; clarify payment terms and EMD requirements during submission.
What documents are required for NSIC event tender in Thane
Required submissions include: GST certificate, PAN, company profile, relevant experience certificates, financial statements, technical bid outlining event management approach, and any OEM authorizations if specific services are sourced; ensure compliance with all tender terms and ATC reductions related to quantity.
What are the delivery and performance expectations for Thane event
Proposers must present a detailed on-site management plan for a full-day workshop, including venue setup, registration management, branding, attendee engagement, and post-event reporting. No fixed delivery timeline is published; include milestones and readiness checks for smooth execution.
What are the eligibility criteria for NSIC event services procurement
Eligibility favors bidders with proven event management experience for government or corporate events, demonstrated logistics capacity, and financial stability. Submit past performance details and client references; emphasize capability to manage third-party premises and promotional activities.
What is the expected scope of marketing and promotion in this tender
The scope includes integrated marketing and promotional activities for the event, such as pre-event outreach, on-site branding, attendee engagement, and post-event promotion; bidders should present a cohesive marketing plan aligned with event objectives and stakeholder expectations.
How does the 25% ATC clause affect bidding for NSIC event work
The ATC clause allows up to a 25% increase or decrease in contract quantity or duration at the time of contract issuance and after award. Bidders must build flexibility into staffing, venue arrangements, and material procurement to accommodate adjustments.
What payment terms should bidders anticipate for NSIC event management
Since explicit payment terms are not provided, bidders should request standard milestones-based payment, including advance, interim payments, and final settlement subject to acceptance of deliverables and on-site completion as per the contract.
Are OEM authorizations required for NSIC event services
OEM authorizations may be required if specific branded services or equipment are used (e.g., AV gear, promotional materials). Include any relevant authorizations in the technical bid and attach supplier or partner certificates if available.
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Documents 3
GeM-Bidding-8488023.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS