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Hantex Passenger Car Tender Kerala Thiruvananthapuram 2025 - Passenger Car Procurement under Industries And Commerce Dept

Bid Publish Date

20-Dec-2025, 3:15 pm

Bid End Date

30-Dec-2025, 4:00 pm

Location

THIRUVANANTHAPURAM , KERALA
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Progress

Issue20-Dec-2025, 3:15 pm
Corrigendum30-Dec-2025
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Tender Overview

The procurement is issued by the Industries and Commerce Department Kerala for the supply of Passenger Car (Q1) under the organization Hantex located in Thiruvananthapuram, Kerala 695001. The tender provides no BOQ items and does not disclose an estimated value or EMD. A key differentiator is the explicit option clause allowing quantity variation up to 25% of bid quantity, with corresponding adjustments to delivery timelines. The tender emphasizes contractual flexibility around delivery periods and extended delivery time when options are exercised, making schedule alignment critical for bidders. This opportunity centers on securing a passenger vehicle fleet asset with defined acceptance under state procurement norms.

Technical Specifications & Requirements

  • Product category: Passenger Car (Q1); no technical specifications listed in the provided data.
  • BOQ: 0 items (no itemized quantities available).
  • Estimated value: Not disclosed; EMD amount: Not disclosed.
  • Delivery considerations: original delivery timeline can be extended if option clause is exercised, with time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days; extension caps may apply.
  • Compliance expectations: bidders must adhere to the option-based delivery framework and coordinate with Kerala’s procurement processes.
  • Documentation readiness: bidders should be prepared to align with standard government vehicle procurement procedures once specifications are disclosed.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity up to 25% at contract placement and during currency, at contracted rates.
  • Delivery start: delivery period commences from the last date of the original delivery order; additional time rules defined above.
  • Flexibility: extension up to the original delivery period while exercising option clause; minimum extension time is 30 days.
  • Compliance requirement: bidders must comply with these option-based delivery terms; no further specifications provided in the data.
  • Language and governance: terms appear as Buyer Added Bid Specific Terms and Conditions; bidders should anticipate standard state procurement compliance and document submission as per Kerala government norms.

Key Specifications

  • Product/service names: Passenger Car (Q1)

  • BOQ items: 0 (not specified / no line items)

  • Estimated value: Not disclosed

  • EMD amount: Not disclosed

  • Delivery framework: 25% quantity variation allowed; delivery period adjustments defined by option clause

  • Standards/quality: Not specified in data; expect standard government vehicle procurement compliance upon final specification release

  • Brand/OEM: Not specified in data; bidders should watch for OEM authorization requirements in final terms

Terms & Conditions

  • Option Clause allowing ±25% quantity variation with contract price protection

  • Delivery schedule adjusts based on increases/decreases and extended delivery period rules

  • Standard government tender compliance and documentation will apply once final specs are issued

Important Clauses

Delivery Terms

Delivery period begins after the original delivery order; extended time calculated as (increased quantity ÷ original quantity) × Original delivery period, minimum 30 days

Quantity Variation

Purchaser may alter bid quantity by up to 25% at contract placement and during contract currency at contracted rates

Compliance

Bidders must comply with buyer’s option clause and associated delivery time adjustments

Bidder Eligibility

  • Demonstrated experience in government vehicle procurement or related supply

  • Financial stability evidenced by audited statements

  • Ability to meet procurement compliance requirements as per Kerala government norms

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Passenger Car (Q1)

Authority Records

INDUSTRIES AND COMMERCE DEPARTMENT

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Documents 2

GeM-Bidding-8743588.pdf

Main Document

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates in vehicle procurement or relevant supply

4

Financial statements / solvency proof

5

EMD/Security deposit documentation (as per terms)

6

Technical bid documents aligned to vehicle procurement

7

OEM authorization or dealership authorization (if bidding as reseller)

8

Any other documents requested in T&C (to be clarified with issuing authority)

Corrigendum Updates

1 Update
#1

Update

30-Dec-2025

Extended Deadline

02-Jan-2026, 4:00 pm

Opening Date

02-Jan-2026, 4:30 pm

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for Hantex passenger car tender in Kerala 2025?

Bidders should prepare GST, PAN, and financials, along with experience certificates. The tender outlines an option clause enabling ±25% quantity variation at contracted rates; final delivery terms will align with Kerala procurement guidelines and final vehicle specifications to be issued.

What documents are required for the passenger car bid in Thiruvananthapuram?

Required documents include GST certificate, PAN, experience certificates in vehicle procurement, financial statements, EMD documentation, technical bid, and OEM authorization if bidding as dealer. Ensure compliance with state procurement practices and tender-specific terms.

What is the delivery framework for quantity variation in this tender?

The purchaser may vary quantity up to 25% at contract placement and during currency at contracted rates. Delivery time extension follows the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days and possible renewal to original period.

What are the key eligibility criteria for Kerala passenger car procurement?

Eligibility includes demonstrated experience in government vehicle supply, financial solvency, and the ability to submit compliant bid documents. Final eligibility will be confirmed after final vehicle specifications and OEM authorization terms are issued by the department.

When will vehicle specifications be clarified for this tender?

The tender data provided shows no specifications; final vehicle standards, safety features, and OEM requirements will be issued by the Industries and Commerce Department Kerala prior to bid submission deadlines.

What are the payment terms for this vehicle procurement in Kerala?

Payment terms will be defined in the final bid document after vehicle specifications are released. Bidders should anticipate standard government terms, including possible advance and milestone payments aligned with delivery progress.

What is the process to submit the bid for the Hantex tender in Thiruvananthapuram?

Prepare mandatory bid documents (GST, PAN, experience, financials, EMD, technical bid, OEM authorizations) and submit through the e-procurement portal per Kerala government guidelines; ensure compliance with the option-based delivery terms and any final specifications published later.

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