Indian Army Fuel & Mechanical Parts Tender Pithoragarh Uttarakhand 2026 – GeM with 25% Quantity Option
Bid Publish Date
05-Oct-2026, 8:25 pm
Bid End Date
27-Oct-2026, 8:00 pm
Location
Progress
Key Highlights
- • Broad item category including fuel filters, air filters, track hardware, electrical components, bolts, nuts, and wear parts
- • Option clause allows quantity variation up to 25% at contract award and during currency
- • On-site pre-bid sample inspection and buyer-issued certificate required before submission
- • Invoices must be issued in consignee name with GSTIN; GSTIN proof and GST portal screenshots must be uploaded
- • Non-availability of explicit EMD amount; bidders should confirm GeM portal terms
- • Board of Officers holds rights to cancel bid at any procurement stage
- • End-user requirement driven specifications; technical literature for each quoted item mandatory
- • PAN card and GSTN registration certificate mandatory
- • 40-item BoQ across filters, bearings, electricals, and fasteners indicating wide supply scope
- • Delivery extensions governed by the option clause with minimum 30 days
- • No extra charges beyond quoted contract prices; adherence to end-user requirements is essential
Tender Overview
The opportunity is with the Indian Army (Department Of Military Affairs) for a broad range of automotive and mechanical components including fuel filters, oil filters, air filters, track hardware, electrical components, bolts, nuts, washers, gaskets, fuses, bulbs, track pins, teeth points, O rings, and related items listed under a unified category. The location is PITHORAGARH, UTTARAKHAND - 262501, indicating a regional supply requirement for military vehicle and equipment maintenance. The tender contemplates a multi-item supply with a potential order quantity that can be adjusted by up to 25% during contract placement and currency, at contracted rates. The contract will require compliance with specific end-user requirements and accurate specification alignment as validated by the buyer. The procurement emphasizes supplier capability to deliver a diverse component mix with rigorous QA checks and post-delivery validation. The bid includes mandatory pre-submission verification, documentation, and GST/PAN compliance, with potential bid cancellation by the Board of Officers at any stage.
Technical Specifications & Requirements
- No explicit technical specifications are provided in the tender text; bidders must rely on the end-user requirements and provide accurate technical literature for each quoted item.
- The BoQ lists a total of 40 items, with items ranging from filters to electrical components, fasteners, and track hardware, requiring broad catalog coverage.
- Key non-negotiables include PAN and GSTN documentation, technical literature for each quoted item, and a certificate from the buyer validating compliance before submission.
- Invoices must be raised in the consignee’s name with the consignee GSTIN, and GST invoices must be uploaded on the GeM portal with GST payment confirmation screenshots.
- The procurement process permits option-based quantity adjustments up to 25% during and after contract award.
- The buyer reserves the right to cancel bids at any stage and may require on-site quality verification prior to award.
Terms & Eligibility
- EMD: Not specified in the published data; bidders should anticipate standard GeM terms and verify on portal.
- Eligibility: Bidders must not be blacklisted; supply must meet end-user specifications; prior inspection may be required.
- Delivery: Delivery timelines are tied to the original delivery order with flexible extension as described by the option clause; additional time formula applies with a minimum of 30 days.
- Payment: Invoices must be GST-compliant and issued in the consignee’s name; payment terms align with GeM norms and end-user acceptance.
- Documentation: Submit PAN, GSTN, technical literature for items, end-user certificate, and buyer-issued certificate prior to bid submission.
- Warnings: Cancellation rights for the Board of Officers at any procurement stage; no extra charges beyond agreed quoted prices.
- Warranty/Support: Not specified; bidders should seek clarity during pre-bid inspection and ensure post-sale support aligns with user expectations.
Key Specifications
-
Product categories include: fuel filters, oil filters, air filters, mechanical track hardware (track bolts, nuts, teeth, pins), end bits, washers, O rings, clamps, electrical bulbs/fuses, terminal blocks, and related accessories
-
BoQ comprises 40 items; items unspecified in text but require literature and end-user alignment
-
Standards and certifications not explicitly listed; compliance with end-user requirements is mandatory
-
Delivery schedule subject to option clause; minimum 30 days for any extended period
-
GST compliance required for invoicing; advance documentation must be provided
-
Pre-bid site visit and sample verification requested by buyer
Terms & Conditions
-
25% quantity variation rights during contract execution at contracted rates
-
Pre-submission buyer validation and on-site sample inspection mandatory
-
Invoices in consignee name with GSTIN; GST payment proof required
-
Board of Officers reserve right to cancel bids at any stage
Important Clauses
Payment Terms
Invoices must be GST-compliant; payment terms follow GeM norms with GST portal confirmations required
Delivery Schedule
Delivery period begins after the original delivery order; option-based extension uses a calculated time formula with a minimum 30 days
Penalties/Liquidated Damages
Board of Officers may cancel bids; no explicit LD percentage provided in available data
Bidder Eligibility
-
Not blacklisted by any government entity
-
Must provide PAN and GSTN; compliant with GST invoicing
-
Must submit technical literature and pre-submission buyer certificate
Tender Data
Bid Details
Quantity
626
Category
Fuel Filter
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
1
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Fuel Filter , Oil Filter , Air Filter , Track Chain Nut , Track Chain Bolt , End Bit LH , End Bit RH , But , Bolt , Nut Bolt Teeth , Rear Shaft Spider Union , Grees Nipple , Wheel Bracing Nut , Tube Front , Bty Terminal , Gress Gun Adaptor , Benzo Washer 13 , Benzo Washer 19 , Benzo Washer 22 , Connection Lead , Bty Post Sica , O Ring , Filter Clamp , Fuse 5 , Fuse10 , Fuse 20 , Bulb 12V JCB , Bulb 24V Dozer , Track Master PIN , Tooth Point Kamastu , PIN , Washer , Tooth Point , Nipple Grees
Pre-Bid & Qualification
Pre-Bid Date
10-10-2026 09:00:00
Pre-Bid Venue
at unit location 8 (I) Fd Coy, Pithoragarh
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Pithoragarh
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Pithoragarh | Pithoragarh | - | - | 2 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9988793.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
2 Updates Update
Extended Deadline
27-Oct-2026, 2:30 pm
Opening Date
28-Oct-2026, 2:30 pm
Update
Extended Deadline
23-Oct-2026, 7:30 am
Opening Date
24-Oct-2026, 7:30 am
Bill of Quantities (BOQ)
40 Items Sign in to view GEM price trends Sign in for GEM prices
Fuel Filter
3611274
Fuel Filter
4395038
Oil Filter
4387764
Oil Filter
4322295
Air Filter
-
Track Chain Nut
BFB351162Y
Track Chain Bolt
BFB3411657
End Bit LH
113AD12493
End Bit RH
113AD12509
But
BFH4611219
Bolt
BFB3511270
Nut Bolt Teeth
-
Rear Shaft Spider Union
61/1-61/JCB-550/42304
Grees Nipple
-
Wheel Bracing Nut
-
Tube Front
-
Grees Nipple
-
Bty Terminal
-
Gress Gun Adaptor
-
Benzo Washer 13
-
Benzo Washer 19
-
Benzo Washer 22
-
Connection Lead
-
Bty Post Sica
-
O Ring
-
Filter Clamp
-
Fuse 5
-
Fuse10
-
Fuse 20
-
Bulb 12V JCB
-
Bulb 24V Dozer
-
Track Master PIN
-
Tooth Point Kamastu
TD24577
PIN
TE25278
Washer
TE25277
Tooth Point
7606513
PIN
7603583
Washer
A590914
Track Master PIN
-
Nipple Grees
-
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Fuel Filter | 3611274 | 2 | nos | 81941 | 15 | |
| 2 | Fuel Filter | 4395038 | 2 | nos | 81941 | 15 | |
| 3 | Oil Filter | 4387764 | 2 | nos | 81941 | 15 | |
| 4 | Oil Filter | 4322295 | 2 | nos | 81941 | 15 | |
| 5 | Air Filter | - | 2 | nos | 81941 | 15 | |
| 6 | Track Chain Nut | BFB351162Y | 30 | nos | 81941 | 15 | |
| 7 | Track Chain Bolt | BFB3411657 | 30 | nos | 81941 | 15 | |
| 8 | End Bit LH | 113AD12493 | 1 | nos | 81941 | 15 | |
| 9 | End Bit RH | 113AD12509 | 1 | nos | 81941 | 15 | |
| 10 | But | BFH4611219 | 50 | nos | 81941 | 15 | |
| 11 | Bolt | BFB3511270 | 50 | nos | 81941 | 15 | |
| 12 | Nut Bolt Teeth | - | 50 | nos | 81941 | 15 | |
| 13 | Rear Shaft Spider Union | 61/1-61/JCB-550/42304 | 2 | nos | 81941 | 15 | |
| 14 | Grees Nipple | - | 100 | nos | 81941 | 15 | |
| 15 | Wheel Bracing Nut | - | 5 | nos | 81941 | 15 | |
| 16 | Tube Front | - | 2 | nos | 81941 | 15 | |
| 17 | Grees Nipple | - | 50 | nos | 81941 | 15 | |
| 18 | Bty Terminal | - | 50 | nos | 81941 | 15 | |
| 19 | Gress Gun Adaptor | - | 20 | nos | 81941 | 15 | |
| 20 | Benzo Washer 13 | - | 1 | pkt | 81941 | 15 | |
| 21 | Benzo Washer 19 | - | 1 | pkt | 81941 | 15 | |
| 22 | Benzo Washer 22 | - | 1 | pkt | 81941 | 15 | |
| 23 | Connection Lead | - | 12 | mtr | 81941 | 15 | |
| 24 | Bty Post Sica | - | 1 | kg | 81941 | 15 | |
| 25 | O Ring | - | 1 | set | 81941 | 15 | |
| 26 | Filter Clamp | - | 2 | nos | 81941 | 15 | |
| 27 | Fuse 5 | - | 1 | pkt | 81941 | 15 | |
| 28 | Fuse10 | - | 1 | pkt | 81941 | 15 | |
| 29 | Fuse 20 | - | 1 | pkt | 81941 | 15 | |
| 30 | Bulb 12V JCB | - | 10 | nos | 81941 | 15 | |
| 31 | Bulb 24V Dozer | - | 10 | nos | 81941 | 15 | |
| 32 | Track Master PIN | - | 1 | nos | 81941 | 15 | |
| 33 | Tooth Point Kamastu | TD24577 | 5 | nos | 81941 | 15 | |
| 34 | PIN | TE25278 | 5 | nos | 81941 | 15 | |
| 35 | Washer | TE25277 | 5 | nos | 81941 | 15 | |
| 36 | Tooth Point | 7606513 | 5 | nos | 81941 | 15 | |
| 37 | PIN | 7603583 | 5 | nos | 81941 | 15 | |
| 38 | Washer | A590914 | 5 | nos | 81941 | 15 | |
| 39 | Track Master PIN | - | 2 | nos | 81941 | 15 | |
| 40 | Nipple Grees | - | 100 | kg | 81941 | 15 |
Categories
13
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Required Documents
PAN card
GSTIN registration certificate
Technical literature of items quoted
End-user requirement certificate from buyer (pre-submission)
Certificate issued by buyer validating specifications (uploaded by bidder)
GST invoice copy and GST portal screenshots confirming GST payment
On-site inspection certificate (certificate to be issued by buyer, uploaded by bidder)
Frequently Asked Questions
Key insights about UTTARAKHAND tender market
How to bid in the Indian Army tender in Pithoragarh 2026?
Bidders must register on GeM, submit PAN and GSTIN, provide technical literature for all 40 listed items, and obtain a buyer-issued pre-submission certificate. Ensure GST-compliant invoicing and upload GST payment screenshots. Acceptance depends on end-user verification and adherence to the option clause allowing 25% quantity variation.
What documents are required for the Pithoragarh army supply tender?
Required documents include PAN card, GSTIN certificate, detailed technical literature for each quoted item, end-user confirmation certificate from the buyer, and a buyer-issued verification certificate. Invoices must reflect consignee name and GSTIN; upload GST portal screenshots showing payment.
What are the delivery terms for quantity variation under the option clause?
Delivery can be increased by up to 25% of the contract quantity during the currency of the contract. The extension time uses a calculated formula (additional time = (increased quantity/original quantity) × original delivery period) with a minimum of 30 days, starting after the last original delivery date.
Which items are covered under the BoQ with 40 entries for this tender?
The BoQ includes 40 items spanning fuel filters, oil filters, air filters, track nuts, bolts, teeth points, washers, O rings, fuse sets, bulbs, track pins, adapters, and related hardware. Exact item specs are to be matched with end-user requirements and literature per item.
What are the payment and invoice requirements for this GeM tender?
Invoices must be issued in the consignee’s name with the consignee GSTIN. A scanned GST invoice and GST portal screenshots confirming GST payment must be uploaded on GeM. Payments follow standard GeM terms and require verification against end-user acceptance.
What eligibility criteria must bidders meet for the Indian Army supply?
Bidders must not be blacklisted, provide PAN and GSTN, submit technical literature for all items, and obtain a buyer-issued pre-submission certificate. End-user verification is required for performance validation, and on-site sample inspection may be requested prior to bid submission.