Mahanadi Coalfields Limited Earth Moving Equipment Hiring Tender Jharsuguda Odisha 25% Quantity Flexibility 2026
Bid Publish Date
16-Oct-2026, 6:55 pm
Bid End Date
02-Nov-2026, 5:00 pm
EMD
₹10,26,500
Value
₹8,21,12,370
Location
Progress
Tender Overview
Organization: Mahanadi Coalfields Limited (Coal India Limited). Procurement: Hiring of Earth Moving Equipment, Material Handling Equipment and Cranes (per Hour basis), including Truck Mounted Fog Cannons and related fog cannon equipment. Location: Jharsuguda, Odisha 768201. Estimated Value: ₹82,112,366.79; EMD: ₹1,026,500. No BOQ items available; scope defined by buyer’s per-hour requirement and vehicle/equipment availability as per buyer’s need. The tender includes a 25% quantity or duration flex clause at contract issue and post-issue adjustment, with acceptance required for revised scope. The opportunity aligns with government procurement for mining and utility infrastructure operations, with MSE purchase preference mechanisms applicable to eligible bidders. Unique aspect: emphasis on per-hour service contracts with flexible scope and the possibility of processing purchase preference as per policy.
Technical Specifications & Requirements
- No technical specifications provided in the public data; bidders should rely on buyer terms and ATC documents.
- Equipment categories include earth-moving machines, material-handling equipment, cranes, and truck-mounted fog cannons.
- Estimated contract value indicates large-scale, per-hour service provisioning with potential scope adjustments up to 25%.
- Payment terms and specific service-level expectations will be defined in the ATC and contract documents.
- Emphasis on compliance with at least standard serviceability and safety norms as per buyer’s ATC; ensure availability for Jharsuguda operations and timely deployment.
Terms, Conditions & Eligibility
- EMD: ₹1,026,500 (as security for bid).
- Delivery/Service Timeline: Not publicly specified; subject to per-hour demand and contractual order—flexible scope up to 25%.
- Purchase Preference: MSEs eligible for procurement preference; manufacturers for goods, service providers for services; L-1 matching with margin up to 15% if applicable.
- Certificates: Upload required certificates per Bid document/ATC; non-submission may lead to rejection.
- ATC & Corrigendum: Ensure adherence to uploaded ATC terms and any corrigenda.
- Warranty/Support: Not explicitly stated; to be clarified in contract terms.
- Industry Compliance: Per buyer terms; ensure equipment suitability for mining/coal handling operations at MCL.
- Other: 25% scope/quantity adjustment allowed at issue; further adjustments post-issuance up to 25%.
Key Specifications
-
Product/service names: Earth Moving Equipment, Material Handling Equipment, Cranes, Truck Mounted Fog Cannons
-
Estimated value: ₹82,112,366.79
-
EMD: ₹1,026,500
-
Delivery/ deployment location: Jharsuguda, Odisha
-
Contract basis: Per Hour basis (equipment hire rates)
Terms & Conditions
-
EMD of ₹1,026,500 required with bid submission
-
Per-hour hiring contract with 25% quantity/duration flex
-
MSE purchase preference applies to eligible bidders
-
Submit all ATC-required certificates; non-submission may lead to rejection
Important Clauses
Payment Terms
Payment terms will be defined in the main contract; bidders should expect per-hour invoicing aligned with deployed hours and approved service records.
Delivery Schedule
Deployment according to project needs at Jharsuguda; contract allows up to 25% scope adjustments at issue and post-issuance with bidder acceptance.
Penalties/Liquidated Damages
Penalties, if any, will be specified in the contract; bidders should prepare for performance-based penalties as per standard procurement policies.
Bidder Eligibility
-
Must meet EMD submission requirement of ₹1,026,500
-
Experience in hiring earth moving and crane equipment for mining/coal sector
-
Must be manufacturer or service provider eligible for MSE purchase preference (if claiming)
Tender Data
Bid Details
Quantity
12
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Experience Required
7 Year (s)
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Hiring of Earth Moving Equipments, Material Handling Equipments and Cranes (per Hour basis) - As Per Buyer's Requirement; Truck Mounted Fog Cannon; Fog Canon – On Truck
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
39
Payment Timelines
Payments shall be made to the Seller within 21 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Jharsuguda
Delivery Pincodes
768211
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Awadh Kishore Pandey | 768211,Office of the Chief General Manager, Mahanadi Coalfields Limited, Lakhanpur Area, At/PO Bandhbahal, Via, Belpahar | Jharsuguda | Odisha | 768211 | 12 | - | No. of months of contract period : 36 Nos. of working days in a month : 28.417 Nos. of working hours per day : 12 |
Authority Records
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Documents 7
GeM-Bidding-10049591.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
12
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar equipment hire
Financial statements or turnover evidence
EMD payment receipt or instrument
Technical bid documents and compliance certificates
OEM authorizations or equipment manufacturer certifications
ATC/commercial terms acknowledgment and corrigenda
Any other documents requested in the ATC
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for earth moving equipment hire tender in Jharsuguda 2026?
Bidders must submit the EMD of ₹1,026,500 along with GST, PAN, and experience certificates. Ensure OEM authorizations and ATC-compliant documents are uploaded. The tender allows up to 25% scope/duration changes at contract issue. Per-hour rates should reflect the equipment category and expected deployment in Jharsuguda, Odisha.
What documents are required for the per hour crane hire tender in Odisha?
Prepare GST certificate, PAN card, experience certificates for similar hires, financial statements, EMD receipt, technical bid, OEM authorizations, and ATC/corrigendum acknowledgments. Ensure all certificates are current and match the offered equipment list (earth moving, cranes, fog cannon).
What are the eligibility criteria for MSE preference in this tender?
MSE bidders can gain purchase preference if they are manufacturers or service providers for the offered equipment/service. Provide documentary evidence; L-1 with margin up to 15% may be matched by eligible MSEs for award of 100% value. Ensure compliance with policy.
What is the estimated contract value and EMD for the Jharsuguda tender?
Estimated value is ₹82,112,366.79 for per-hour equipment hire; EMD required is ₹1,026,500. Bidder should ensure funds are available and compliant payment modes are used per terms and conditions.
What is the delivery approach for truck mounted fog cannons in this tender?
Delivery is demand-driven on per-hour basis at Jharsuguda, Odisha. The contract allows 25% quantity/duration change at issue and post-issuance, requiring bidders to align deployments with buyer schedules and safety requirements for fog cannon operations.
How will payment terms be structured for the per hour equipment hiring?
Payment terms will be specified in the contract; expect per-hour invoicing with delivery validation, and standard procurement terms. Bidders should anticipate milestone/periodic payments aligned to deployed hours and accepted service records, subject to audit and compliance.