GEM

Rashtriya Chemicals And Fertilizers Limited Cooling Tower Pump Spare Parts Tender 2025

Bid Publish Date

24-Nov-2025, 9:00 am

Bid End Date

04-Dec-2025, 10:00 am

Progress

Issue24-Nov-2025, 9:00 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

27

Category

300046171

Bid Type

Single Packet Bid

Categories 9

Tender Overview

Rashtriya Chemicals And Fertilizers Limited (RCF) invites bids for the supply of cooling tower pump spare parts and associated components for the P-801 A/B/C series, including journal bearing halves, sleeves, wear mats, rings, shafts with keys, and related items from Mather & Platt. The BOQ lists 11 distinct items with multiple part numbers and materials (CA-15 / AISI 410, CI, Al, Alumin). The procurement scope centers on replacement parts for the 36"/36" DV Lonovane pump family, with model references like 36"/36" Lonovane and DRG numbers 4MP/P-290. Estimated value and delivery timelines are not disclosed in the data provided, but the inclusion of multiple line items signals a mid-scale spares package and long-tail maintenance support. Key differentiators include OEM alignment with Mather & Platt and WILO Mather & Platt components, along with specified material codes and part numbers. The tender emphasizes invoicing alignment with consignee GSTIN and online GST payment proof, along with vendor code creation requirements. The opportunity requires compliance with tax and invoicing norms on the GeM platform, and a clearly documented supply chain for critical spares.

Overall, bidders should focus on OEM-compatible spare parts, material specifications, and accurate lead times for 11 line items to secure the contract under the listed procurement category.

Technical Specifications & Requirements

  • Item codes cover 11 parts for cooling tower pump P-801 A/B/C including journal bearing halves, sleeves, logging rings, stuffing boxes, glands, shafts with keys, water throwers, deflectors, and wear mats.
  • Materials include CA-15 / AISI 410 (sleeve nuts), CI (cast iron), Al/Aluminum (deflectors), and EN8/AISI 1040 (shaft with keys).
  • OEM references: Mather & Platt, Model 36/36 DV Lonovane; DRG numbers 4MP/P-290 and 4MP/P-290; specific part numbers like 81/1230 SN. Delivery must align with these drawings and specifications.
  • Item 300046171 to 300135301 indicate a detailed BOM with 11 items, with quantity guidance in the table, though exact quantities are not disclosed in this extract.
  • Invoicing must name the consignee GSTIN; GST must be uploaded with invoice and payment proof on the GST portal; bidder must provide PAN, GST, canceled cheque, EFT mandate, and vendor code documentation during registration.

Key Specifications

  • 11-line-item BOM for cooling tower pump P-801 A/B/C

  • Materials: CA-15 / AISI 410, CI, Aluminum, EN8/AISI 1040

  • OEM references: Mather & Platt, WILO Mather+Platt, Model 36/36 DV Lonovane

  • Part numbers: Journal bearing halves, sleeves with nuts, logging rings, wear mats, O-rings, shafts with keys, water thrower, deflector, stuffing box bush, glands

  • Drawing references: DRG.NO 4MP / P-290, SN 81/1230

  • Delivery and invoicing to align with consignee GSTIN; GST portal payment screenshot required

Terms & Conditions

  • GST compliance with actual or lower rate reimbursement

  • Invoice in consignee's name with GSTIN

  • GST invoice and GST payment proof upload on GeM

  • PAN, GSTIN, EFT mandate required for vendor code

  • OEM-aligned parts per Mather & Platt/WILO models

  • Section-specific part numbers and DRG references

Important Clauses

Payment Terms

GST reimbursement as actuals or as per applicable rates, whichever is lower, within quoted GST %, on GeM platform.

Delivery Schedule

Lead times to be negotiated post-order; follow GeM procurement timelines and vendor capabilities for 11 item BOM.

Penalties/Liquidated Damages

Not specified in provided data; bidders should reference standard GeM L&D terms in final bid.

Bidder Eligibility

  • Capability to supply OEM-aligned spare parts for Mather & Platt pump assemblies

  • Evidence of prior supply of cooling tower pump spares

  • GST registration and valid PAN

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Bill of Quantities (BOQ) 11 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 300046171 Journal BRG FOR PUMP P801 A B C 3 st consigne2thal 110
2 300046176 P 801A C SET OF SLEEVES WITH NUTS 3 st consigne2thal 110
3 300046177 PACKING-CARBON 57 4 no consigne2thal 110
4 300046178 RING CASING WEAR 32 2 no consigne2thal 110
5 300046180 RING O FOR SLEEVE 9RUBB 4 no consigne2thal 110
6 300046184 P 801A C SHAFT WITH KEYS 2 no consigne2thal 110
7 300046185 WATER THROWER 1 no consigne2thal 110
8 300135298 P 801 A B C DEFLECTOR 463 2 no consigne2thal 110
9 300135300 P 801 A B C LOGGING RING 32 2 no consigne2thal 110
10 300135299 P 801 A B C STUFFING BOX BUSH 260 2 no consigne2thal 110
11 300135301 P 801 A B C GLAND 26 2 no consigne2thal 110

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Required Documents

1

GST certificate

2

PAN card

3

Cancelled cheque

4

EFT Mandate certified by bank

5

GSTIN copy

6

Vendor code creation documents

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid on the cooling tower pump spare parts tender in India 2025?

Bidders must submit GST, PAN, canceled cheque, and EFT mandate for vendor code creation, with OEM-aligned parts for Mather & Platt/WILO models. Ensure GeM GST invoice uploads and consignee GSTIN on invoicing. Lead times and exact quantities are defined in the 11-item BOM; provide delivery capabilities accordingly.

What documents are required for tender submission in this cooling tower spares bid?

Required documents include PAN, GSTIN, canceled cheque, EFT Mandate certificate, GST invoice screenshot, supplier authorization for OEM parts, and proof of vendor code creation. Ensure manufacturer-aligned parts listing for items 300046171 to 300135301 with DRG references.

What are the technical specifications for the 11 cooling tower pump spare parts?

Parts include journal bearing halves, sleeves with nuts (CA-15 / AISI 410), wear mats, rings, stuffing boxes, glands, shafts with keys (AISI 1040/EN8), water thrower, deflector, logging rings; materials CI, Al, and aluminum; OEM references Mather & Platt and DRG 4MP/P-290 for 36/36 DV Lonovane.

When is the delivery timeline for the 11-item BOM cooling tower spares?

Exact delivery timelines are not disclosed; bidders should prepare to negotiate lead times post-order and align with GeM procurement process timelines, ensuring readiness to ship 11 parts including journal bearing halves and shaft assemblies.

What are the GST-payment requirements for invoicing on GeM?

Invoices must be raised in the consignee name with the consignee GSTIN; upload scanned GST invoice and GST portal payment screenshot on GeM; GST reimbursement follows actuals or lower applicable rate per quoted GST.

What OEM references must be adhered to for spares in this tender?

Spare parts must correspond to Mather & Platt models 36"/36" DV Lonovane and DRG 4MP/P-290; inclusion of items 300046171 to 300135301 with exact part numbers is required, ensuring compatibility with P-801 A/B/C pumps.

What are the eligibility criteria for suppliers bidding on this tender?

Eligibility includes capability to provide OEM-aligned spares for P-801 A/B/C pumps, prior supply experience in cooling tower spares, and valid GST and PAN documentation; ensure vendor code and EFT mandates are in place before bid submission.

What is required for OEM authorization in this procurement?

Bidders must furnish OEM authorization or evidence of authorized distributorship for Mather & Platt and WILO Mather & Platt parts; include DRG references and ensure part numbers align with the 11-item BOM across 300046171–300135301.

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