GEM

East Central Railway Data Entry Services Tender Patna Bihar Amesis IS IS 2025

Posted

30 Oct 2025, 03:35 pm

Deadline

20 Nov 2025, 04:00 pm

EMD

₹2,41,700

Value

₹1,83,38,936

Location

PATNA , BIHAR

Progress

Issue30 Oct 2025, 03:35 pm
AwardPending
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Quantity

5

Bid Type

Two Packet Bid

Tender Overview

East Central Railway (Indian Railways) invites bids for Provision of Data Entry work and miscellaneous CMS support at crew lobbies DNR, JAJ, and TIA in Patna, Bihar. The contract covers labour deployment in shifts, totaling 6,576 skilled labour days over three years for DNR/JAj locations and 9,864 labour days for JAj/ TIA locations, with base estimated value of ₹18,338,936.72 and EMD ₹241,700. Distinctive scope includes EPF/ESIC/GST compliance for staff and bespoke wage processing, aligning with railway CMS workflow. The procurement emphasizes on-site data entry and auxiliary tasks under defined shift staffing. The tender presents a multi-location, three-year workforce solution with payroll compliance and statutory deductions. Unique aspects include staggered deployment and vendor accountability for statutory contributions. Patna, Bihar is the procurement location and bidder readiness will be measured by demonstrated CMS data-entry capability and labour management.

Technical Specifications & Requirements

  • No explicit technical specs listed in the document; the scope centers on data entry and miscellaneous CMS support at crew lobbies across three locations (DNR, JAJ, TIA).
  • Labour requirements: 02 labour per shift for DNR and JAJ, plus 01 labour at TIA per shift; totals quoted for three-year horizon: 6,576 skilled labour days and 9,864 skilled labour days.
  • Compliance: EPF 13%, ESIC 3.25%, and GST 18% on respective Sl Nos; payroll must include statutory deposits and bank statements. EMD/PBG options are specified; DD/FDR/BC acceptable with delivery of hard copy within 5 days post bid-opening.
  • No brand-mandated equipment; emphasis on payroll, statutory compliance, and service delivery aligned with East Central Railway terms.

Terms, Conditions & Eligibility

  • EMD ₹241,700; payment terms require salaries paid by the service provider upfront with claim on the buyer along with PF/ESIC documentation.
  • Payment support documents: PF, ESIC, bank statements; option to submit EMD via Demand Draft/Fixed Deposit Receipt/Banker’s Cheque payable at Patna.
  • Performance security options include DD or FDR; hard copy delivery within 15 days of award. Quantity/contract duration may adjust by up to 25% per the option clause; bidder must accept revised terms.
  • Labour compliance, document submission, and GST/PAN/GST registration to be provided as required.

Key Specifications

  • Labour deployment for data entry and CMS tasks across DNR, JAJ, TIA

  • Total labour quantity: 6,576 (DNR/JAj) over 3 years; 9,864 (JAj/TIA) over 3 years

  • EPF 13%, ESIC 3.25%, GST 18% on relevant items

  • EMD: ₹241,700; payment and payroll documentation required

  • DD/FDR/BC accepted for EMD and performance security; hard copy within 5 days

  • No explicit technical standards; compliance with statutory requirements and payroll management

Terms & Conditions

  • EMD amount and payment options (DD/FDR/BC) with delivery of hard copy

  • Labor deployment quantities and 3-year scope with 25% quantity-duration adjustment

  • Payroll compliance including PF/ESIC and GST handling by service provider

Important Clauses

Payment Terms

Salary payments to staff must be disbursed by the service provider first; claims to be made from the Buyer with PF/ESIC and corresponding bank statements.

Delivery Schedule

Contract quantity/duration can be revised up to 25% at bid issue; post-contract, changes allowed up to 25% with bidder acceptance.

Penalties/Liquidated Damages

Not specified in provided terms; rely on standard GeM/Govt contract penalties if applicable.

Bidder Eligibility

  • Experience in CMS/data-entry service delivery for government or railway sector

  • Demonstrated payroll management capability with PF/ESIC compliance

  • Financial capacity to sustain 3-year labour deployment and statutory deductions

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for CMS/data-entry projects

4

Financial statements / turnover proof

5

EMD submission document (DD/FDR/BC) and proof

6

Technical bid documents and compliance certificates

7

OEM authorizations (if applicable)

8

PF/ESIC statutory documents for employees

Frequently Asked Questions

How to bid for data entry services tender in Patna Bihar 2025?

Bidders should review ECR terms, prepare GST/PAN, PF/ESIC docs, and EMD ₹241,700. Ensure payroll capability, submit technical bids with CMS experience, and provide DD/FDR/BC proofs. Include labour deployment plan for 6,576 and 9,864 man-days across DNR, JAJ, TIA locations.

What documents are required for East Central Railway CMS bid 2025?

Submit GST certificate, PAN, turnover proof, CMS/data-entry experience certificates, EMD submission proof (DD/FDR/BC), bank statements, PF/ESIC compliance documents, technical bid, and OEM authorizations if applicable.

What are the EMD payment options for this railway tender?

EMD can be paid via Account Payee DD in favor of FA&CAO/ECR/HJP (Patna), fixed deposit receipt, or banker’s cheque. Scanned proof must accompany bid, with hardcopy delivered to buyer within 5 days of bid end/opening.

What is the scope of labour deployment in this tender?

The contract requires 2 labour per shift at DNR and JAJ, 1 labour per shift at TIA, over three years. Total labour days: 6,576 for DNR/JAj and 9,864 for JAj/TIA, all skilled labour performing data entry and CMS tasks.

What are the payment terms after award of contract?

Payment terms specify salary disbursement by the service provider first, followed by claims from the Buyer with PF/ESIC documentation. Specific timelines will align with railway payment cycles and statutory compliance submission.

Are there any quantity adjustment clauses in this tender?

Yes, the buyer may adjust contract quantity or duration up to 25% at contract issue; post-issue, quantity/duration may be revised by up to 25% with bidder acceptance.

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